Special City Council Meeting

City of Fontana 8353 Sierra Avenue Fontana, CA 92335 Regular Agenda Ord. No. 1910 Reso. No. 2022-134 Wednesday, November 9, 2022 7:00 PM Grover W. Taylor Council Chambers Special City Council Meeting Acquanetta Warren - Mayor Peter A. Garcia - Mayor Pro Tem John B. Roberts - Council Member Jesus "Jesse" Sandoval - Council Member Phillip Cothran - Council Member Germaine McClellan Key - City Clerk Janet Koehler-Brooks, City Treasurer Special City Council Meeting Regular Agenda November 9, 2022 Welcome to a Special meeting of the Fontana City Council. Welcome to a Special meeting of the Fontana City Council. A complete agenda packet is located in the binder on the table in the lobby of the Grover W. Taylor Council Chambers 8353 Sierra Avenue Fontana, CA 92335. To address the Council, please fill out a card located at the entrance to the right indicating your desire to speak on either a specific agenda item or under Public Communications and give it to the City Clerk. Your name will be called when it is your turn to speak. In compliance with Americans with Disabilities Act of 1990 (42 USC § 12132), the Grover W. Taylor Council Chambers 8353 Sierra Avenue Fontana, CA 92335 is wheelchair accessible, and a portable microphone is available. Upon request, this agenda will be made available in appropriate alternative forms to persons with disabilities, as required by Section 12132 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk’s Office at (909) 350-7602 at least 48 hours before the meeting, if possible. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the Grover W. Taylor Council Chambers 8353 Sierra Avenue Fontana, CA 92335. Traduccion en Español disponible a peticion. Favor de notificar al Departamento "City Clerk". Para mayor informacion, favor de marcar el numero (909) 350-7602. PUBLIC COMMUNICATION - CLOSED SESSION: This is an opportunity for citizens to speak to the City Council for up to 3 minutes on the following Closed Session. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council. A. Public Communications - Closed Session WORKSHOP: A. 5:00 P.M. City Council Workshop A. (A) Communication Assessment Presentation (Presented 21-1818 by Kaitlyn Wu and Kevotk Kurdoghlian with Tripepi Smith); (B) Update on Downtown Revitalization Plan (Presented by Deputy City Manager Phillip Burum); (C) Public Communications; (D) Agenda Review; and CLOSED SESSION: Closed Session will begin immediately following the adjournment of Workshop or at the posted time, whichever comes first. A. 6:00 P.M. CLOSED SESSION Page 1 of 8 Special City Council Meeting Regular Agenda November 9, 2022 A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS 21-1844 (Gov. Code section 54956.8) Property: APN 0237-411-13 City Negotiator: Matt Ballantyne, City Manager Negotiating Parties: Newbridge Homes Under Negotiation: Price and terms of payment CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Gov. Code section 54956.9(d)(2).) Significant Exposure to Litigation: One case based on correspondence with South Coast Air Quality Management District re Rule 1196 for heavy duty diesel fleet trucks. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code section 54956.8) Property: APNs 0232-171-05, 0232-171-06, 0232-171-07, 0232-171-08 City Negotiator: Matt Ballantyne, City Manager Negotiating Parties: CALMAT CO Under Negotiation: Price and terms of payment CALL TO ORDER/ROLL CALL: A. 7:00 P.M. Call To Order/Roll Call: INVOCATION/PLEDGE OF ALLEGIANCE: A. Invocation/Pledge of Allegiance: SPECIAL PRESENTATIONS: A. Special Presentations A. Mayor Warren and City Council to recognize Officer Mario 21-1826 Martinez, Officer Tyler Pope and Community Policing Technician Kelsey Barak as the Fontana Police Department October 2022 Employees of the Month (Captains Burton and Dorsey to present). Page 2 of 8 Special City Council Meeting Regular Agenda November 9, 2022 PUBLIC COMMUNICATIONS: This is an opportunity for members of the public to address the City Council for up to three ( 3) minutes total on items either on the Agenda or items not on the Agenda, but within the City Council's jurisdiction. Note that Public Hearing items have individual and specific public input opportunities during the public hearing and testimony on those items will only be taken during the public hearing. The Council is prohibited by law from discussing or taking immediate action on non-agendized items. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council . A. Public Communications CONSENT CALENDAR: All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for discussion. A. Approval of Minutes 21-1820 Approve the minutes of the October 25, 2022, City Council meeting. Attachments: City Council Meeting - October 25.pdf B. Purchase and Sale Agreement for 16860 Arrow Blvd. - 21-1816 Downtown Fontana Property 1. Approve a Purchase & Sale Agreement for the purchase of a building and associated land located on the northeast corner of Arrow Blvd and Sierra Ave. in Downtown Fontana, more specifically described as APNs #0191- 162-05, 0191-163-24, 0191-163-16, 0191-163-17, and 0191-163-26. 2. Authorize the City Manager to execute any documents necessary or appropriate to effectuate said approvals and/or Purchase & Sale Agreement. Attachments: PSA Arrow Blvd CA6-115 - Final 01112022.docx ExhibitA.pdf Page 3 of 8 Special City Council Meeting Regular Agenda November 9, 2022 C. Purchase and Sale Agreement for APN # 0232-091-18 and 21-1814 0232-091-19 1. Approve a Purchase & Sale Agreement for the sale of vacant land located on the Southeast corner of Foothill Blvd and Tokay Ave. in west central Fontana, more specifically described as APN # 0232-091-18 and 0232- 091-19. 2. Adopt Resolution No. 2022-134, to convey the vacant land located on the Southeast corner of Foothill Blvd and Tokay Ave. to Sonora Tires Route 66, Inc. 3. Authorize the City Manager to execute any documents necessary or appropriate to effectuate said approvals and/or Purchase & Sale Agreement. Attachments: E-Sign Packet 2 Excuted purchase agreement Exihibit B.pdf ExhibitA.png Resolution_No._2022-_Sale_of_Property_Foothill_Tokay (BBK 8-4-22)-c1.doc D. License Agreement for APN's 0232-201-12 and 0232-201-13 21-1815 1. Approve a License Agreement for property located south of Arrow Route bordered by Tokay Ave. and Citrus Ave in west central Fontana, more specifically described as APNs #0232-201-12 and 0232-201-13 2. Authorize the City Manager to execute any documents necessary or appropriate to effectuate said approvals and/or License Agreement. Attachments: ExhibitA.pdf Fontana -- License Agreement Water of Life.pdf E. Fontana Chamber of Commerce Contractual Services 21-1791 Agreement and Lease Agreement 1. Approve and authorize the City Manager to execute a contractual services agreement between the City of Fontana and the Fontana Chamber of Commerce in the amount of $50,000 to provide service and outreach to the business community, and 2. Approve a three-year Lease Agreement for $1.00 per year for office space for the Fontana Chamber of Commerce. Attachments: Chamber Contract _92022 (BBK Reviewed and Approved).pdf Fontana Chamber of Commerce - Office Lease.pdf Page 4 of 8 Special City Council Meeting Regular Agenda November 9, 2022 F. Approve Amendment to Jacobs Engineering Group, Inc. Task 21-1805 Order for Design Services for the Etiwanda Avenue/Slover Avenue Intersection Widening Project 1. Approve and authorize the City Manager to execute Task Order 1.1 to Jacobs Engineering Group, Inc. in the amount of $18,480.00 for the Etiwanda Avenue/Slover Avenue Intersection Project for a total contract amount of $217,697.00. 2. Approve and authorize the City Manager to execute any future amendments to the Task Order. Attachments: Amendment 1.1 G. Approve Final Change Order with International Line Builders, 21-1806 Inc. and Final Acceptance for the Construction of the Valley Boulevard at Oleander Avenue Traffic Signal Project SB-05-DE-20 1) Authorize the City Manager to approve a change order with International Line Builders, Inc. in the amount of $8,049 for the construction of the Valley Boulevard at Oleander Avenue Traffic Signal Project (Bid No. DB- 05-DE-20). 2) Accept as complete the work performed by International Line Builders, Inc. for the Construction of the Valley Boulevard at Oleander Avenue Traffic Signal Project (SB-05-DE-20) and approve the final construction amount of $1,211,588.32. Attachments: Vicinity Map Final CCO for Valley Blvd at Oleander Ave TS Project .pdf H. Award a Construction Contract for the 8344 Bennett Avenue 21-1807 Rehabilitation Project SB-27-HD-23 Award and authorize the City Manager to execute a construction contract with Abigail Electric Inc. for the rehabilitation of the 8344 Bennett Avenue in the amount of $555,861 and authorize a 10% contingency in the amount of $55,586 (Bid No. SB-27-HD-23). Attachments: Bid Package MultiFamily Housing Rehabilitation Program - 8344 Bennett.pdf 8344 Bennett Ave - Project Report SB-27-HD-23.pdf Abigail Electric Bidders Detail Sheet.pdf Page 5 of 8 Special City Council Meeting Regular Agenda November 9, 2022 I. Approve a Contract with TA Mentoring Services LLC for the 21-1812 Noble Youth Program to be delivered at Fontana Expanded Learning Program school sites. Review and approve a contract with TA Mentoring Services LLC to provide Student Leadership Programming - Noble Youth at twenty-eight (28) ASES-Funded Elementary School sites and the five (5) ASES-Funded Middle School sites. Attachments: TA Mentoring Services FELP.pdf Letter for US Engineering and TA Mentoring.pdf TA Mentoring Agreement MS-79-CS-23.pdf J. Approve a Contract with EBK & Company LLC to provide and 21-1813 deliver the US Engineering League at Fontana Expanded Learning Program’s middle school sites. Review and approve a contract with EBK & Company LLC to provide and deliver the US Engineering League, Mechanical Engineering/Robotics Club at the five (5) ASES-Funded Middle School sites. Attachments: City of Fontana Explanded Learning Quote.pdf Letter for US Engineering and TA Mentoring.pdf EBK Agreement MS-80-CS-23.pdf K. Authorize Submittal of Letter of Intent for Participation in the 21-1817 San Bernardino Regional Housing Trust Authorize City Manager to submit letter of intent for participation in the San Bernardino Regional Housing Trust. Attachments: SBRHT LETTER OF INTENT.docx L. Co-Sponsorship Applications Cycle (2) FY 2022/2023 21-1821 Review and approve the eight (8) Co-Sponsorships recommended for the second half of 2022/2023 fiscal year (January 2023 through June 2023) totaling an amount of $21,178 as recommended by Parks, Community, and Human Services Commission. Attachments: Attachment A Co-Sponsorship Policy.pdf Attachment B_Sept 22.pdf Attachment C_Sept22.pdf Attachment D_Sep22.pdf Page 6 of 8 Special City Council Meeting Regular Agenda November 9, 2022 M. Authorize Contech Engineered Solutions as the Sole Source to 21-1660 Provide Bio Clean Certified Trash Full Capture Systems for Existing Catch Basin Retrofit and for New Development and Redevelopment Projects 1. Authorize Contech Engineered Solutions (formerly known as Bio Clean Environmental Services, Inc.) as a single sole source vendor of certified trash full capture systems for existing catch basin retrofit and for new development and redevelopment projects. 2. Authorize the Purchasing Office to issue purchase orders to Contech Engineered Solutions for the purchase and/or installation of the certified trash full capture systems. Attachments: Contech Bio Clean Spec Overview Bio Clean Specification CPS Bio Clean Specification ARS.pdf N. Approve Sole Source Purchase of Quick Deploy Cameras and 21-1824 Multi-year subscription 1. Approve the sole source purchase of the L6Q Quick Deploy Cameras in the amount of $156,831. Cameras to be utilized at various locations throughout the City of Fontana. 2. Authorize the Chief of Police or his assigned designee to sign the Enterprise Service Agreement and Contract Terms Acknowledgement. 3. Authorize the Purchasing Department to issue purchase orders as funding becomes available to the Police Department’s current vendor, Vigilant Solutions, for the purchase and installation of the L6Q Quick Deploy Camera systems from the General Fund #101 or other fund sources. 4. Approve an increase in appropriations in the total amount of $156,831 in the General Fund 101 in the Mid-Year Budget Report. Attachments: L6Q - Fontana - Intro Quote.pdf Vigilant ESA.pdf Contract Term Acknowledgement.pdf Page 7 of 8 Special City Council Meeting Regular Agenda November 9, 2022 O. Approve the Sole Source Purchase of Downlink RX Site and 21-1825 Mapping System 1. Approve and authorize the City Manager to purchase and execute all necessary contract documents for the Downlink RX Site and Mapping System as a sole source purchase in the amount of $590,479.43. 2. Approve an increase in appropriations in the total amount of $590,479.43 in the State Citizens’ Option for Public Safety Fund 322 ($190,894) and the General Fund 101 ($399,585.43) in the Mid-Year Budget Report. Attachments: FPD001594 Rev B- 10-20-2022.pdf Approve Consent Calendar Items as recommended by staff. CITY MANAGER COMMUNICATIONS: A. City Manager Communications ELECTED OFFICIALS COMMUNICATIONS/REPORTS: A. Elected Officials Communications/Reports ADJOURNMENT: A. Adjournment Adjourn to the next Regular City Council Meeting on December 13, 2022, at 7:00 p.m. in the Grover W. Taylor Council Chambers located at 8353 Sierra Avenue, Fontana, California. Page 8 of 8