Town Council

Fort Mill Town Council Meeting Minutes Monday, July 28, 2025 6:00 p.m. Council Chambers 205 N. White Street Fort Mill, SC 29715 PRESENT: Mayor Savage, Councilman Hudgins, Councilman Wolfe, Councilman Moody, Councilwoman Cook, Councilman Helms and Councilman Garrison were present. CALL TO ORDER PLEDGE OF ALLEGENCE INVOCATION Councilman Helms provided the invocation. MINUTES June 23, 2025, Council Meeting July 14, 2025, Council Workshop Councilman Wolfe made a MOTION to approve the minutes of the June 23, 2025, and July 14, 2025, council meetings. SECONDED by Councilwoman Cook. Passed 7-0. PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. No one signed up to speak during Public Comment. PRESENTATIONS Page 1|5  Presentation #1 Recognition of Dr. Chuck Epps for his service to the Fort Mill Community. Mayor Savage presented Dr. Chuck Epps with a plaque in appreciation of his many years of service to the Fort Mill Community. Presentation#2 Recognition of Fort Mill Parks and Recreation 12U Flag Football All-Star State Finalists – Gorden Burnett Members of the Fort Mill Parks and Recreation 12U Flag Football All-Star State Finalists were not able to attend the meeting. Presentation #3 Stormwater Summer Internship Program Presentation. The Stormwater Summer Interns spoke about their experiences while in this program and what they learned. Presentation #4 Micro Transit Pilot Program. Fort Mill Economic Partners gave a power point presentation on their new Micro Transit Pilot Program. Key summary of the program: • Freebee’s microtransit program is uniquely positioned to drive economic impact by seamlessly connecting key commercial hubs: Baxter Village, Kingsley, and Downtown Fort Mill, ensuring businesses can attract more customers while reducing congestion and enhancing mobility. • This program will not only provide a convenient mobility option but also serve as a localized community guide, actively promoting businesses, and local events to riders helping to stimulate spending and foot traffic in targeted areas. Presentation #5 Dye Branch Stream Bank Restoration presentation. LeeAnn Clark with the Stormwater Department gave a presentation on the need for restoration of the banks of the Dye Branch. Issues include severe erosion/undercutting, walking trail safety concerns, park infrastructure, water quality and stormwater runoff issues. OLD BUSINESS There were no Old Business Items. Page 2|5 NEW BUSINESS New Business Item #1 First Reading: An ordinance authorizing staff to enter into a lease agreement with the Fort Mill History Museum for office space located at 111 South White Street. Chis Pettit, Assistant Town Manager, explained that this was a lease agreement for the Caboose at 111 South White Street. Councilman Wolfe made a MOTION to approve First Reading of an ordinance authorizing staff to enter into a lease agreement with the Fort Mill History Museum for office space located at 111 South White Street. SECONDED by Councilman Garrison. Passed 7-0. New Business Item #2 Consideration of approval of Town Hall Renovations – CMAR Contract Amendment 001 – Guaranteed Maximum Price. Cary Vargo, Town Manager, explained to council that CMAR Contract is the Guaranteed Maximum Price (GMP) Amendment 001 for the Fort Mill Town Hall Renovation Project. This amendment establishes the final GMP, project schedule, insurance and bonding requirements, and related clarifications for the balance of construction services. Key Highlights: Contract Value • The Guaranteed Maximum Price (GMP) is $5,771,003.24. • This includes the initial Phase 1 work and change orders ($346,503) and the balance of construction services ($5,424,500). • The GMP incorporates contingencies, allowances, and all trade packages as outlined in Exhibit C. Project Schedule • Construction commencement: 14 days following the later of (1) full execution of the GMP Amendment or (2) receipt of all applicable permits. • Substantial Completion: 378 calendar days from commencement. This is a target with previously communicated project timelines. • Liquidated Damages: $500 per day beyond the scheduled substantial completion date. Councilman Moody made a MOTION to approve Town Hall Renovations – CMAR Contract Amendment 001 – Guaranteed Maximum Price. SECONDED by Councilman Hudgins. Passed 7-0. New Business Item #3 Request to approve a façade improvement grant for 219 Main Street, Suite 101. Penelope Karaguonis, Planning Director, explained to council that the applicant indicates that allotted funds would be applied toward the cost of a projecting sign along with new window and door signage. The applicant received a certificate of appropriateness (COA) Page 3|5  from the Town of Fort Mill Historic Review Board (HRB) for this signage on June 10th, 2025. HRB approved this signage. Below are the job quotes from the three required vendors for this project Company Quote Total* Modulex $3,630.98 Diversified Signs & Graphics $2,324.55 Sign Innovations $2,597.95 *Does not include $250.00 HRB review fee Minimum Projected Project Cost $3,630.98 + $250.00 HRB review fee = $3,880.98. The projected project cost is based upon the quote provided by Modulex. This is the amount included on the façade grant application, as projected project cost. The total amount also includes the $250.00 HRB review fee which has been paid by the applicant. The town’s façade improvement grant guidelines permit the applicant to include the HRB review fee within the total project cost. Grant Amount Requested $1,940.49 --- The amount requested is based upon the town’s façade improvement grant guidelines which indicate that for projects under $10,000 in value, the applicant shall be eligible for a 50% reimbursement. $1,940.49 --- The amount requested is based upon the town’s façade improvement grant guidelines which indicate that for projects under $10,000 in value, the applicant shall be eligible for a 50% reimbursement. A committee of three town staff consisting of Planning Director Penelope Karagounis, Building Official Kenn Jackson, and Senior Planner Alex Moore, met on June 25th, 2025, to review the application. This application was deemed eligible based on the location of the proposed project and façade improvements. After discussion, a motion to recommend approval of the façade grant application to the Fort Mill Town Council was made and seconded. The Committee voted 3-0 to recommend approval of the application to the Fort Mill Town Council. Councilwoman Cook made a MOTION to approve a façade improvement grant for 219 Main Street, Suite 101. SECONDED by Councilman Garrison. Passed 7-0. COMMITTEE REPORTS Committee Report #1 Ad Hoc Appointments Advisory Committee recommendation for Planning Commission candidate. Councilman Wolfe made a MOTION to approve the recommendation of the Ad Hoc Appointment Advisory Committee and appointing Johnathan Hutchinson to serve on the Planning Commission. SECONDED by Councilwoman Cook. Passed 7-0. INFORMATION/DISCUSSION Page 4|5  There were no Information/Discussion Items. EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. There were no Executive Session Items. ADJOURN Councilwoman Cook made a MOTION to adjourn. SECONDED by Councilman Garrison. Passed 7-0. Having no more business to conduct, the meeting adjourned at 7:26 pm. The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC, Queen City News and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. Respectfully submitted, Virginia C. Burgess, CMC. CCC Town Clerk Approved by Council: August 25, 2025 The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 5|5