Town Council

Fort Mill Town Council Meeting Monday, August 25, 2025 6:00 p.m. Council Chambers 205 N. White Street Fort Mill, SC 29715 AGENDA CALL TO ORDER PLEDGE OF ALLEGENCE INVOCATION MINUTES July 23, 2025, Council Budget Workshop July 28, 2025, Council Meeting August 11, 2025, Council Budget Workshop August 19, 2025, Council Budget Workshop PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of the Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. PRESENTATIONS Presentation #1 Fort Mill Fire Department Promotions – Chief Wilkerson Presentation #2 Fort Mill History Museum Year in Review – Fort Mill History Museum Page 1|2 OLD BUSINESS Old Business Item #1 Second Reading: An ordinance authorizing staff to enter into a lease agreement with the Fort Mill History Museum for office space located at 111 South White Street – Chris Pettit NEW BUSINESS New Business Item #1 Resolution accepting the streets within the Waterside at the Catawba subdivision into the Town of Fort Mill Street Maintenance System– Penelope Karagounis New Business Item #2 Consideration to award a contract for construction of Four (4) New Picnic Shelters at Parks & Recreation Facilities for the total amount of $122,633.17 – Brown Simpson INFORMATION/DISCUSSION There are no Information/Discussion Items. EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. Executive Session #1 Receipt of legal advice related to potential claims Executive Session #2 Discussion of negotiations incident to proposed contractual arrangements Executive Session #3 Discussion of negotiations incident to proposed purchase of real property Executive Session #4 Discussions relating to personnel matters ADJOURN The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC, Queen City News and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 2|2  Fort Mill Town Council Budget Workshop Minutes Wednesday, July 23, 2025 6:00 p.m. Council Chambers 205 N. White Street Fort Mill, SC 29715 PRESENT: Mayor Savage, Councilman Helms, Councilwoman Cook, Councilman Moody, Councilman Wolfe, Councilman Hudgins and Councilman Garrison were present. CALL TO ORDER PLEDGE OF ALLEGENCE INVOCATION Councilman Helms provided the invocation. INFORMATION/DISCUSSION Information / Discussion Item #1 2025-2026 FY Budget Discussions. Councilwoman Cook made a MOTION to go into Executive Session. SECONDED by Councilman Wolfe. Passed 7-0. Councilwoman Cook made a MOTION to come out of Executive Session. SECONDED by Councilman Wolfe. Passed 7-0. ADJOURN Councilwoman Cook made a MOTION to adjourn. SECONDED by Councilman Wolfe. Passed 7-0. Having no more business to conduct, the meeting adjourned at 9:42 pm. The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: Page 1|2 The Herald; CN2; WRHI, WSOC, Queen City News and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. Respectfully submitted, Virginia C. Burgess, CMC, CCC Town Clerk Approved by Council: The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 2|2  Fort Mill Town Council Meeting Minutes Monday, July 28, 2025 6:00 p.m. Council Chambers 205 N. White Street Fort Mill, SC 29715 PRESENT: Mayor Savage, Councilman Hudgins, Councilman Wolfe, Councilman Moody, Councilwoman Cook, Councilman Helms and Councilman Garrison were present. CALL TO ORDER PLEDGE OF ALLEGENCE INVOCATION Councilman Helms provided the invocation. MINUTES June 23, 2025, Council Meeting July 14, 2025, Council Workshop Councilman Wolfe made a MOTION to approve the minutes of the June 23, 2025, and July 14, 2025, council meetings. SECONDED by Councilwoman Cook. Passed 7-0. PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. No one signed up to speak during Public Comment. PRESENTATIONS Page 1|5  Presentation #1 Recognition of Dr. Chuck Epps for his service to the Fort Mill Community. Mayor Savage presented Dr. Chuck Epps with a plaque in appreciation of his many years of service to the Fort Mill Community. Presentation#2 Recognition of Fort Mill Parks and Recreation 12U Flag Football All-Star State Finalists – Gorden Burnett Members of the Fort Mill Parks and Recreation 12U Flag Football All-Star State Finalists were not able to attend the meeting. Presentation #3 Stormwater Summer Internship Program Presentation. The Stormwater Summer Interns spoke about their experiences while in this program and what they learned. Presentation #4 Micro Transit Pilot Program. Fort Mill Economic Partners gave a power point presentation on their new Micro Transit Pilot Program. Key summary of the program: • Freebee’s microtransit program is uniquely positioned to drive economic impact by seamlessly connecting key commercial hubs: Baxter Village, Kingsley, and Downtown Fort Mill, ensuring businesses can attract more customers while reducing congestion and enhancing mobility. • This program will not only provide a convenient mobility option but also serve as a localized community guide, actively promoting businesses, and local events to riders helping to stimulate spending and foot traffic in targeted areas. Presentation #5 Dye Branch Stream Bank Restoration presentation. LeeAnn Clark with the Stormwater Department gave a presentation on the need for restoration of the banks of the Dye Branch. Issues include severe erosion/undercutting, walking trail safety concerns, park infrastructure, water quality and stormwater runoff issues. OLD BUSINESS There were no Old Business Items. Page 2|5 NEW BUSINESS New Business Item #1 First Reading: An ordinance authorizing staff to enter into a lease agreement with the Fort Mill History Museum for office space located at 111 South White Street. Chis Pettit, Assistant Town Manager, explained that this was a lease agreement for the Caboose at 111 South White Street. Councilman Wolfe made a MOTION to approve First Reading of an ordinance authorizing staff to enter into a lease agreement with the Fort Mill History Museum for office space located at 111 South White Street. SECONDED by Councilman Garrison. Passed 7-0. New Business Item #2 Consideration of approval of Town Hall Renovations – CMAR Contract Amendment 001 – Guaranteed Maximum Price. Cary Vargo, Town Manager, explained to council that CMAR Contract is the Guaranteed Maximum Price (GMP) Amendment 001 for the Fort Mill Town Hall Renovation Project. This amendment establishes the final GMP, project schedule, insurance and bonding requirements, and related clarifications for the balance of construction services. Key Highlights: Contract Value • The Guaranteed Maximum Price (GMP) is $5,771,003.24. • This includes the initial Phase 1 work and change orders ($346,503) and the balance of construction services ($5,424,500). • The GMP incorporates contingencies, allowances, and all trade packages as outlined in Exhibit C. Project Schedule • Construction commencement: 14 days following the later of (1) full execution of the GMP Amendment or (2) receipt of all applicable permits. • Substantial Completion: 378 calendar days from commencement. This is a target with previously communicated project timelines. • Liquidated Damages: $500 per day beyond the scheduled substantial completion date. Councilman Moody made a MOTION to approve Town Hall Renovations – CMAR Contract Amendment 001 – Guaranteed Maximum Price. SECONDED by Councilman Hudgins. Passed 7-0. New Business Item #3 Request to approve a façade improvement grant for 219 Main Street, Suite 101. Penelope Karaguonis, Planning Director, explained to council that the applicant indicates that allotted funds would be applied toward the cost of a projecting sign along with new window and door signage. The applicant received a certificate of appropriateness (COA) Page 3|5  from the Town of Fort Mill Historic Review Board (HRB) for this signage on June 10th, 2025. HRB approved this signage. Below are the job quotes from the three required vendors for this project Company Quote Total* Modulex $3,630.98 Diversified Signs & Graphics $2,324.55 Sign Innovations $2,597.95 *Does not include $250.00 HRB review fee Minimum Projected Project Cost $3,630.98 + $250.00 HRB review fee = $3,880.98. The projected project cost is based upon the quote provided by Modulex. This is the amount included on the façade grant application, as projected project cost. The total amount also includes the $250.00 HRB review fee which has been paid by the applicant. The town’s façade improvement grant guidelines permit the applicant to include the HRB review fee within the total project cost. Grant Amount Requested $1,940.49 --- The amount requested is based upon the town’s façade improvement grant guidelines which indicate that for projects under $10,000 in value, the applicant shall be eligible for a 50% reimbursement. $1,940.49 --- The amount requested is based upon the town’s façade improvement grant guidelines which indicate that for projects under $10,000 in value, the applicant shall be eligible for a 50% reimbursement. A committee of three town staff consisting of Planning Director Penelope Karagounis, Building Official Kenn Jackson, and Senior Planner Alex Moore, met on June 25th, 2025, to review the application. This application was deemed eligible based on the location of the proposed project and façade improvements. After discussion, a motion to recommend approval of the façade grant application to the Fort Mill Town Council was made and seconded. The Committee voted 3-0 to recommend approval of the application to the Fort Mill Town Council. Councilwoman Cook made a MOTION to approve a façade improvement grant for 219 Main Street, Suite 101. SECONDED by Councilman Garrison. Passed 7-0. COMMITTEE REPORTS Committee Report #1 Ad Hoc Appointments Advisory Committee recommendation for Planning Commission candidate. Councilman Wolfe made a MOTION to approve the recommendation of the Ad Hoc Appointment Advisory Committee and appointing Johnathan Hutchinson to serve on the Planning Commission. SECONDED by Councilwoman Cook. Passed 7-0. INFORMATION/DISCUSSION Page 4|5  There were no Information/Discussion Items. EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. There were no Executive Session Items. ADJOURN Councilwoman Cook made a MOTION to adjourn. SECONDED by Councilman Garrison. Passed 7-0. Having no more business to conduct, the meeting adjourned at 7:26 pm. The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC, Queen City News and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. Respectfully submitted, Virginia C. Burgess, CMC. CCC Town Clerk Approved by Council: The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 5|5  Fort Mill Town Council Budget Workshop Minutes Monday August 11, 2025 6:00 p.m. Council Chambers 205 N. White Street Fort Mill, SC 29715 PRESENT: Mayor Savage, Councilman Moody, Councilman Wolfe, Councilman Garrison and Councilwoman Cook were present. Councilman Helms and Councilman Hudgins were absent. CALL TO ORDER PLEDGE OF ALLEGENCE INVOCATION Mayor Savage gave the invocation. PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. No one signed up to speak. INFORMATION/DISCUSSION Information / Discussion Item #1 2025-2026 FY Budget Discussions. The Town Manager, Cary Vargo, gave a presentation of the FY 2025-26 recommended budget. EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. Page 1|2  Executive Session Item #1 Discussion of negotiations incident to proposed contractual arrangements. Councilman Wolfe made a MOTION to go into Executive Session. SECONDED by Councilman Garrison. Passed 5-0. Councilwoman Cook made a MOTION to come out of Executive Session. SECONDED by Councilman Garrison. Passed 5-0. Councilwoman Cook made a MOTION for the Town of Fort Mill to continue supporting the Fort Mill School District with school traffic management through 2025 as outlined in an MOU to be provided by Town staff by the end of the day on Friday August 15, 2025. SECONDED by Councilman Wolfe. Passed 5-0. ADJOURN Councilman Garrison made a MOTION to adjourn. SECONDED by Councilman Moody. Passed 5-0. Having no more business to conduct, the meeting adjourned at 9:01 p.m. The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC, Queen City News and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. Respectfully submitted, Virginia C. Burgess, CMC, CCC Town Clerk Approved by Council: The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 2|2  Fort Mill Town Council Budget Workshop Minutes Tuesday August 19, 2025 5:30 p.m. Palmetto Conference Room 205 N. White Street Fort Mill, SC 29715 PRESENT: Mayor Savage, Councilman Hudgins, Councilman Wolfe, Councilman Garrison, Councilwoman Cook and Councilman Moody. Councilman Helms was absent. CALL TO ORDER PLEDGE OF ALLEGENCE INVOCATION INFORMATION/DISCUSSION Information / Discussion Item #1 2025-2026 FY Budget Discussions. EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. Executive Session Item #1 Discussion of negotiations incident to proposed contractual arrangements Councilman Hudgins left prior to Executive Session. Councilman Garrison made a MOTION to go into Executive Session. SECONDED by Councilwoman Cook. Passed 5-0. Councilwoman Cook made a MOTION to come out of Executive Session. SECONDED by Councilman Garrison. Passed 5-0. Page 1|2  Councilwoman Cook made a MOTION to authorize the Town Manager to move forward with the South Carolina Strawberry Festival agreement as discussed during Executive Session. SECONDED by Councilman Wolfe. Passed 4-1. Councilman Moody opposed. ADJOURN Councilman Garrison made a MOTION to adjourn. SECONDED by Councilwoman Cook. Passed 5-0. Having no business to conduct, the meeting adjourned at 8:03 p.m. The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC, Queen City News and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. Respectfully submitted, Virginia C. Burgess, CMC, CCC Town Clerk Approved by Council: The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 2|2  Meeting Information Meeting Type Council Meeting Meeting Date 08/25/2025 Request Summary Action (Old Bus.) Action (New Bus.) Info/Discussion Request Type Public Hearing Executive Session X Other Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review Other Title Fire Department Promotions Presentation and Badge Pinning Background Information With the addition of Engine 3 into the daily response fleet, additional Captain promotions were required to fulfill front line supervisory positions. It is our pleasure to present the following internal candidates for recognition and badge pinning: Captain Nathaniel Anderson Captain Ryan Tortoso Alternatives 1. 2. 3. Staff Recommendation Recommendation Name & Title Chipper S. Wilkerson, Fire Chief Department Fire Department Legislative History First Reading Public Hearing Second Reading Effective Date Attachments  Fort Mill History Museum Preserving history, inspiring community  Vision and Mission Statements VISION Fort Mill History Museum to be recognized as the source in preserving, educating, and communicating Fort Mill’s history, and the champion for engaging members, visitors, and the community to continue building on the rich heritage of Fort Mill. MISSION To preserve Fort Mill’s heritage for the benefit of present and future generations.  Our Story Preserving history, inspiring community  Our Story Officially designated as a 501(c)(3) non-profit corporation on October 26, 2010. The museum has 14 board members and over 200 volunteers. Museum Hours: Wednesday – Saturday 10am- 4pm Address: 107 Clebourne Steet Telephone: 803-802-3646 Website: FMHM.ORG  Our Purpose Preserving history, inspiring community  Preservation The museum follows a rigorous process of research, vetting and analysis before any artifact is placed in our archives. Education • Museum gallery exhibits • Educational Programs • History Trunk Program • Lunch & Learns • Pioneer Crafts • Memory Mill Competition • History Presentations • Online History Education • Catawba Indian Nation • Cemeteries • Churches • Historic Homes & Buildings • Industry • Civic Organizations  Building Community Museum Events • Strawberry Soiree • Old Fashioned Christmas • Historical Homes Tours • Sculpture Tours • Lanterns & Legends Tour • FM 101 Tours • Trivia at Amor Artis • Making Spirits Bright Tours • & More… We are intentional about planning our community events to attract visitors and learn more about Fort Mill’s rich history. Building Community Community Events Building Community Community Partners Building Community Sponsors Tourism Tourism Where are our tourists coming from?  Our Next Chapter Preserving history, inspiring community Lanterns Society • The Lanterns Society is the new name of the museum’s planned giving program • Next steps: • Onboarding charter members • Educational drop in lunch • Updating the website Strategic Plan • The museum will be conducting a strategic plan to help guide our organization over the next 5-10 years. • This plan will be comprehensive including memberships, pricing, programs, projects, events, future home, etc. • Next steps: • Search for an individual or consulting firm with expertise in the museum industry • Assemble a Strategic Plan Committee Landscaping Project  THANK YOU! Special thanks to the Mayor, Town Council and Staff for your support and collaboration. The museum is eternally grateful for your partnership and encouragement as we continue to tell the vibrant history of our Town.  QUESTIONS Preserving history, inspiring community  Meeting Information Meeting Type Town Council Meeting Date August 25, 2025 Request Summary X Action (Old Bus.) Action (New Bus.) Info/Discussion Request Type Public Hearing Executive Session Other Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review X Other Title AN ORDINANCE AUTHORIZING STAFF TO ENTER INTO A LEASE AGREEMENT WITH THE FORT MILL HISTORY MUSEUM FOR OFFICE SPACE LOCATED AT 111 SOUTH WHITE STREET Background Information Background Staff was approached by the Fort Mill History Museum to inquire about the possibility of continuing their lease of the office space located at 111 South White Street (caboose) for another two-year period. The office space has been occupied by the Fort Mill History Museum since October of 2024. A draft lease is attached for Town Council’s review. Two readings of an ordinance is required to formally authorize staff to enter into a lease. At this time, no Town use for the office space has been identified. The draft lease would not auto-renew at the end of the leasing period, which would give staff another opportunity to review for Town use in the future.  Suggested Motion List 1. Approve Second reading of the ordinance to authorize staff to enter into the lease agreement 2. Approve Second reading of the ordinance to authorize staff to enter into the lease agreement with modifications 3. Deny Second reading of the ordinance. Staff Contact Name & Title Chris Pettit, Assistant Town Manager Department Administration Attachments • Draft Ordinance  STATE OF SOUTH CAROLINA TOWN COUNCIL FOR THE TOWN OF FORT MILL ORDINANCE NO. 2025-___ AN ORDINANCE AUTHORIZING STAFF TO ENTER INTO A LEASE AGREEMENT WITH THE FORT MILL HISTORY MUSEUM FOR OFFICE SPACE LOCATED AT 111 SOUTH WHITE STREET WHEREAS, the Town of Fort Mill owns real property located on York County Tax Map Number 020-06-01-055 , in Fort Mill, South Carolina (the “Property”); and, WHEREAS, S.C. Code § 5-7-40 and § 5-7-260(6) provides the Town with the power to lease its real property by way of ordinance; and WHEREAS, by way of Ordinance No. 2024-36, the Fort Mill Town Council authorized the execution of a lease of a portion of the Property to the Fort Mill History Museum for a period of one year; and WHEREAS, the Fort Mill Town Council finds that a subsequent lease of a portion of the Property pursuant to the terms and conditions contained in the lease attached as Exhibit A is in the best interest of the Town; NOW, THEREFORE, pursuant to the authority granted by the Constitution and the General Assembly of the State of South Carolina, BE IT ORDAINED BY THE TOWN COUNCIL FOR THE TOWN OF FORT MILL: SECTION I. Authorize Lease. The Fort Mill Town Council hereby authorizes the lease of a portion of the Property located on York County Tax Map Number 020-12-01-022, Fort Mill, South Carolina (more specifically the office space located within the caboose) in accordance with the terms and conditions contained in the lease attached as Exhibit A. The Town Manager is authorized to execute the lease and any other appropriate documents and agreements necessary to complete the lease of the Property. SECTION II. Effective Date. This ordinance shall take effect upon the date of its adoption. (END OF ORDINANCE - SIGNATURE PAGE TO FOLLOW)  SIGNED AND SEALED this _____ day of ___________________, 2025, having been duly adopted by the Town Council for the Town of Fort Mill on the _____ day of ___________________, 2025. First Reading: TOWN OF FORT MILL Second Reading: ______________________________ Guynn H. Savage, Mayor LEGAL REVIEW ATTEST ______________________________ ______________________________ Barron B. Mack, Jr, Town Attorney Virginia C. Burgess, Town Clerk Exhibit A – Lease Agreement STATE OF SOUTH CAROLINA ) ) LEASE AGREEMENT COUNTY OF YORK ) THIS AGREEMENT made and entered into on the ______ day of ___________, 2025, by and between TOWN OF FORT MILL, a South Carolina municipal corporation, hereinafter referred to as LESSOR, and the FORT MILL HISTORY MUSEUM, a South Carolina non- profit corporation, hereinafter referred to as LESSEE. CONSIDERATION In consideration of the mutual promises and covenants herein contained, the parties hereby agree to the provisions set forth below. LEASE OF PREMISES LESSOR leases to LESSEE the train caboose located at 111 S. White Street, Fort Mill, South Carolina 29715, together with all personal property and furnishings located within the premises. The LESSEE shall also have the use of the adjacent parking lot with the restriction that no more than four (4) vehicles may be parked on the premises at any given time. It is acknowledged by the parties that the caboose is situated on real property owned Norfolk Southern Railway, and is subject to the terms and conditions of that certain Lease entered into between the Town of Fort Mill and Norfolk Southern Railway, dated October 29, 2008. TERM The Lease will begin on the 1st day of October, 2025 and end on the 31st day of October, 2027, unless terminated earlier as hereinafter provided. To terminate this lease, the LESSOR or LESSEE must give the other party a written thirty (30) day notice of lease termination. The LESSEE may only terminate their Lease on the last day of any month and the LESSOR must receive written notification of termination at least thirty (30) days prior to the last day of that month. If LESSEE plans to leave on or after the first of any month, they are responsible for that month’s full rent. If LESSEE does not provide the LESSOR with a written thirty (30) day notice, they shall forfeit their full deposit amount. This Lease shall not automatically renew. In order for there to be a renewal of this Lease, LESSEE must request a renewal not later than sixty (60) days proper to the termination of the initial one year term. LESSOR shall have obligation to renewal this Lease for any additional term, but may do so in the sole and absolute discretion of LESSOR. DEPOSIT AND RENT Upon execution of the within Lease, the sum of Six Hundred and 00/100 ($600.00) Dollars which was paid to the LESSOR at the time of the original lease, shall be retained by the LESSOR as the security deposit. The deposit shall be refundable upon termination of the within Lease provided the LESSEE is not in arrears and has not violated any terms and conditions herein. The security deposit shall also be available to the LESSOR for damages and repairs to the premises. During the term of the within Lease, LESSEE shall pay to LESSOR as rent for the above premises the sum of Two Hundred and 00/100 ($200.00) Dollars per month, beginning October 1, 2025 and continuing on the same day of each month thereafter. Any monthly rent payments received over fifteen (15) days after the due date shall incur a late fee penalty of fifty ($50) Dollars, to be added onto the balance due. PURPOSE OF THE LEASE AND USE OF THE LEASED PREMISES The purpose of this Lease if to provide LESSEE with a private office for its executive director. The Lease specifically provides that the premises may be used for administrative meetings, provided said meetings to not violate the Fire Marshall’s maximum occupancy requirements. In no case shall the premises be open to the public for meetings or tours. LESSEE shall not violate any laws, ordinance, orders or regulation of any lawful authority having jurisdiction over the demised premises or the adjacent public streets. LESSEE shall not permit or cause any noxious, disturbing, or offensive odors, fumes, gases, or any smoke, dust, steam or vapors, or any loud or disturbing noise or vibrations to originate in or to be emitted from the premises. LESSEE further agrees there shall be no smoking within the premises and there shall be no pets allowed on the leased premises. LESSEE shall take possession of the premises in “as is” conditions, and there are no representations or warranties by LESSOR of any kind or nature relating to the condition of the premises or any part thereof. QUIET ENJOYMENT LESSOR hereby covenants and agrees that LESSOR has full authority to execute this Lease and further agrees that LESSEE, upon paying the rents specified herein, and performing the covenants of this Lease, shall and may quietly have, hold and enjoy the leased premises, together with all and singular the appurtenances, rights, privileges and easements there unto appertaining, during the term of this Lease. SURRENDER OF PREMISES Except as may be otherwise provided in this Lease, LESSEE shall surrender the premises at the end of the Lease term, or any renewal thereof, in the same condition as when LESSEE took possession, allowing for reasonable use and wear. UTILITIES To the extent that there are charges for gas, water, electricity and other utilities brought to or used upon the premises during the Lease term, the LESSEE shall have said utilities placed in their name and shall bear the full cost for these charges. REPAIRS AND MAINTENANCE During the term of this Lease, any permanent repairs which the LESSEE desires to make shall first be approved, in writing, by the LESSOR. The approval shall require the LESSOR to consent to the proposed repair and to consent to the cost associated with that repair. The cost of said repairs, once approved by LESSOR, shall be a credit toward future rent payments. This credit, however, shall not extend past the Lease term and shall not result in LESSEE’S entitlement to any reimbursement. The LESSEE agrees and understands that it shall have no right to make exterior improvements, whether it be painting the exterior of the premises, installing fencing in and around the premises or installing exterior signage at or around the premises, without first obtaining express written permission and approval of such improvements from the Town of Fort Mill. INSURANCE REQUIREMENTS Prior to taking possession of the premises under this Lease and for the duration of this Lease and any renewals, if any, of this Lease, the LESSEE shall provide to LESSOR, in writing, a Certificate of Insurance, evidencing insurance coverage for the premises in the form of general liability for a minimum of $300,000.00 and insurance coverage related to the tangible personal property the LESSEE may place in the premises. On any liability policy, the Town of Fort Mill shall be a named additional insured. CONDEMNATION In the event that any or all of the Leased premises shall be taken by any authority having the power of eminent domain, if such taking and resulting damages render the remainder of the property substantially unusable for LESSEE’S intended purposes, then LESSEE may terminate this Lease. In the event that a portion of said premises shall be so taken without thereby rendering the Leased premises substantially unusable for LESSEE’S intended purposes, then this Lease continue as to the remainder of said premises under the same terms and conditions herein provided. Only the LESSOR will have the authority to negotiate the condemnation damages and LESSEE will have no authority or dealings with condemnor except through the LESSOR. SUBLEASING AND ASSIGNMENT LESSEE shall have no right to sublease or assign rights under this Lease and any attempt to do so shall be void without prior written approval of LESSOR. INDEMNIFICATION OF LESSOR LESSEE shall indemnify and hold LESSOR harmless against all damages and liability arising upon the leased premises from accident or injury to any person or damaged property arising out of the use, occupation and control of the leased property by the LESSEE, their heirs, assigns, successors or agents, employees or business invitees. RIGHT OF ENTRY LESSEE shall permit LESSOR, LESSOR’S agents, and other employees, to have access to and to enter the leased premises at all reasonable and necessary times to inspect the premises for any purpose connected with the repair, improvement, care and management of the premises or for any other purpose reasonably connected with LESSOR’S interest in the premises and to perform any work or other act found necessary on such inspection. In this event, LESSOR or LESSOR’s agents will make reasonable efforts to provide notice to LESSEE of impending entry ahead of time. GENERAL PROVISIONS (a) Entire Agreement. It is mutually agreed that the terms, covenants and conditions herein contained are the entire agreement of the parties and all prior or contemporaneous oral or written agreements are merged herein. (b) Governing Law. This Agreement shall be governed, construed and enforced in accordance with the laws of the State of South Carolina. (c) Lease Binding. All the terms, conditions and covenants hereof shall inure to the benefit of and be binding upon the parties hereto and their heirs, administrators, executors, successors and assigns. (d) Number and Gender. When reference is made to LESSOR or LESSEE, the singular shall include the plural and the masculine shall include the feminine or the neuter. (e) Notice. All notices in connection with this Lease shall be deemed to be sufficient if in writing and delivered to or mailed to the parties the following addresses: LESSEE: LESSOR: Fort Mill History Museum Town of Fort Mill 107 Clebourne Street P.O. Box 159 Fort Mill, SC 29715 Fort Mill, SC 29716 Attn: Executive Director Attn: Town Manager IN WITNESS WHEREOF, the parties have executed this Lease the day and year first above written. WITNESSES: LESSOR: TOWN OF FORT MILL ____________________________ _______________________________ Cary Vargo, Manager ____________________________ LESSEE: FORT MILL HISTORY MUSEUM ____________________________ _______________________________ Name:_________________________ Title:__________________________ ____________________________ STATE OF SOUTH CAROLINA ) ) COUNTY OF YORK ) PERSONALLY appeared before me the undersigned witness and made oath that _he saw the within named Cary Vargo, Town Manager, on behalf of the Town of Fort Mill, as LESSOR sign, seal and as his act and deed, deliver the within written Lease Agreement; and that _he with the other witness witnessed the execution thereof. SWORN to before me this ______ day of _________, 2025. ______________________________ _________________________(L.S.) Notary Public for South Carolina My Commission Expires: STATE OF SOUTH CAROLINA ) ) COUNTY OF YORK ) PERSONALLY appeared before me the undersigned witness and made oath that _he saw the within named _________________, its ______________ on behalf of the Fort Mill History Museum, as LESSEE sign, seal and as their act and deed, deliver the within Written Lease Agreement; and that _he with the other witness witnessed the execution thereof. SWORN to before me this ______ day of __________, 2025. _______________________________ ____________________________(L.S.) Notary Public for South Carolina My Commission Expires:  Meeting Information Meeting Type Town Council Meeting Date August 25th, 2025 Request Summary Action (Old Bus.) X Action (New Bus.) Info/Discussion Request Type Public Hearing Executive Session Other Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review X Other Property Information Applicant Chris Rabel, Lennar Carolinas, LLC Property Owner Lennar Carolinas, LLC Location Waterside at the Catawba Street Name(s) Talon Point Circle, Elmview Lane, Winhall Road, Appledale Court, Shiloh Bend Trail, Skywater Drive, Tomkins Knob Drive, Clingman Drive, Whistlers Chase Court, Corey Cabin Court, Lily Lake Lane, Great Balsam Way, Kody Hollow Court, Wonderstream Way, Bryson Gap Drive, Hideaway Gulch Drive, Rainbow Trout Trail, Shannon Falls Drive, Buckberry Court, Sparkling Brook Parkway, Kayleb Point Circle, Richland Balsam Drive, Maple Hill Drive, Winter Wren Way, Twin Valley Way, Shorthill Lane, Skipping Stone Drive, Burning Acres Court, Ice Lake Court, Sapphire Meadow Drive, Sassafras Court, Tailed Hawk Way, Brandybuck Court, Hanging Rock Road, Marble Rock Court, Trentwood Drive, Kahana River Road, Braddock Way, Triple Branch Trail, Silers Bald Drive, Common Raven Court, Kennebel Place, Ascot Run Way, Tigris Trail, Kanard Way, Brier Knob Drive, Copper Hawk Court, Bearcamp Way, Black Waterside Drive, Corner Lake Court, Mackenzie Falls Drive, Swift Trail , Whites Road (portion of), JW Wilson Road (portion of) Length 59,606.89 LF Right-of-Way 50 foot Current Zoning MXU  Title A resolution accepting the streets within the Waterside at the Catawba subdivision into the Town of Fort Mill Street Maintenance System. Background Information Discussion The Town’s Street Acceptance Policy, which was adopted by council on April 11, 2016 and last amended on May 14, 2018, includes the eligibility requirements, application procedures, and the review inspection and approval process for all streets offered to the Town for public ownership and maintenance. An application was submitted by Chris Rabel, Lennar Carolinas, LLC for Waterside at the Catawba subdivision. All roads were recorded before the establishment of the Street Acceptance Policy and are therefore exempt from the inspection fee and surety bond. The Planning Department has reviewed the application for completeness and accuracy. The Waterside at the Catawba subdivision is 100% built out, which meets/exceeds the requirements of the street acceptance policy. A maintenance agreement for non-standard pavement and landscape medians was recorded. The Public Works and Utilities Departments have reviewed the roads submitted for acceptance and found them to be in compliance with the Town’s specifications and requirements. Should Town Council vote to approve this resolution accepting the streets, the developer would enter into a one-year warranty period during which time they are responsible for any maintenance on the streets. Upon the closing of the warranty period, the Town would take over the maintenance responsibility for the streets. Alternatives 1. Approve the resolution accepting the streets listed into the Town of Fort Mill Street Maintenance System. 2. Do not approve the resolution accepting the streets listed into the Town of Fort Mill Street Maintenance System. Staff Contact Name & Title Penelope G. Karagounis, Planning Director Department Planning Department Date of Request May 28th, 2025  Legislative History Adoption Scheduled: August 25th, 2025 Effective Date Pending (Effective Upon Adoption) Attachments • Location Map • Resolution Location Map: Waterside at the Catawba STATE OF SOUTH CAROLINA ) ) RESOLUTION NO. 2025 -____ TOWN OF FORT MILL ) A RESOLUTION ACCEPTING THE STREETS WITHIN THE WATERSIDE AT THE CATAWBA SUBDIVISION INTO THE TOWN OF FORT MILL STREET MAINTENANCE SYSTEM WHEREAS, Section 32-115(b) of the Code of Ordinances for the Town of Fort Mill requires that all streets which are offered for acceptance into the Fort Mill Street Maintenance System shall be subject to the Town’s Street Acceptance Policy; and WHEREAS, Town Council adopted a resolution to establish a Street Acceptance Policy for the Town of Fort Mill on April 11, 2016; and WHEREAS, Town Council amended the Street Acceptance Policy so as to exempt streets which were recorded prior to April 11, 2016 from the one-time street inspection fee, and authorizing alternative testing methods when testing and inspection reports are not available, and exempt a surety bond or letter of credit at their meeting on September 25, 2017; and WHEREAS, Town Council further amended the Street Acceptance Policy so as to add clarifying language relating to Town Council’s authority for approvals at their meeting on May 8, 2018; and WHEREAS, an application has been submitted that was deemed complete, the streets were determined to meet the requirements as established by the Zoning Ordinance, Code of Ordinances and Street Acceptance Policy; NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Town of Fort Mill will accept the following street(s) into the Town of Fort Mill Street Maintenance System: Talon Point Circle, Elmview Lane, Winhall Road, Appledale Court, Shiloh Bend Trail, Skywater Drive, Tomkins Knob Drive, Clingman Drive, Whistlers Chase Court, Corey Cabin Court, Lily Lake Lane, Great Balsam Way, Kody Hollow Court, Wonderstream Way, Bryson Gap Drive, Hideaway Gulch Drive, Rainbow Trout Trail, Shannon Falls Drive, Buckberry Court, Sparkling Brook Parkway, Kayleb Point Circle, Richland Balsam Drive, Maple Hill Drive, Winter Wren Way, Twin Valley Way, Shorthill Lane, Skipping Stone Drive, Burning Acres Court, Ice Lake Court, Sapphire Meadow Drive, Sassafras Court, Tailed Hawk Way, Brandybuck Court, Hanging Rock Road, Marble Rock Court, Trentwood Drive, Kahana River Road, Braddock Way, Triple Branch Trail, Silers Bald Drive, Common Raven Court, Kennebel Place, Ascot Run Way, Tigris Trail, Kanard Way, Brier Knob Drive, Copper Hawk Court, Bearcamp Way, Black Waterside Drive, Corner Lake Court, Mackenzie Falls Drive, Swift Trail, Whites Road (portion of), JW Wilson Road (portion of) SIGNED AND SEALED this _____ day of ___________________, 2025, having been duly adopted by the Town Council for the Town of Fort Mill on the _____ day of ___________________, 2025. _______________________________ Guynn H. Savage Mayor Witness: ______________________________ Virginia Burgess Town Clerk  Meeting Information Meeting Type Town Council Meeting Meeting Date 8/25/2025 Request Summary Action (Old Bus.) Action (New Bus.) x Info/Discussion Request Type Public Hearing Executive Session Other Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review x Other Title Consideration of construction of Four (4) New Picnic Shelters at Parks & Recreation Facilities for the total amount of $122,633.17 Background Information These are items in our current budget for facilities at Harris Street Park (2 shelters), Steele Street Park (1 shelter), and Millstone Park (1 shelter). We went through the process of procurement, and staff recommends awarding contract to Batiment Company, LLC of Fort Mill, SC Alternatives 1. 2. 3. Staff Recommendation Recommendation Approve Name & Title Brown Simpson & Phillip Aycock Department Parks & Recreation Director & Procurement Manager Legislative History  First Reading Public Hearing Second Reading Effective Date Attachments