Board of Commissioners
Regular MeetingFrankfort, KY · November 26, 2018
Minutes
REGULAR MEETING November 26, 2018
FRANKFORT BOARD OF COMMISSIONERS 5:00 P.M. (EDT)
PRESENT: Commissioner Tommy Z. Haynes
Commissioner Scott Tippett
Commissioner Robert E. Roach
Commissioner Lynn Bowers
Mayor William I. May, Jr. (5)
ABSENT: None (0)
Mayor May called the meeting to order. The invocation was given by Reverend Sandy Lacey. The Pledge of Allegiance was recited.
Citizens Comments
Brent Sweger spoke about the Downtown Master Plan and congratulated city staff. There are many good recommendations in the plan.
Andi Breeck, a Frankfort citizen, spoke about school bus safety. Travis Ellis, Police Chief, responded and will speak with Ms. Breeck.
Vicki Birenberg encouraged the Board of Commissioners to adopt the Downtown Master Plan.
Ceremonial Items
Mayor May recognized and congratulated Jim Parrish, Director of Parks and Recreation, who will retire November 30, 2018 with over 37 years of
service.
Consent Calendar
The following miscellaneous and personnel items were presented:
1. Minutes - October 8, 2018 Work Session; October 29, 2018 Special Regular Meeting.
2. Memorandum of Understanding (MOU) with the Legislative Research Commission (LRC) - Fire
Department
Authorized the continuation of the Memorandum of Understanding (MOU) with the Legislative Research Commission (LRC) and authorized the
Mayor to sign all related documents. The responder will be required to be in fire department uniform, be equipped with fire department response
equipment, and will operate under the authority and direction of the City of Frankfort. During assignment, personnel are not to engage in any
lobbying activities or attempt in any way to influence the passage or defeat of legislation during any Session of the Kentucky General Assembly.
The fire department shall provide biweekly billing statements to LRC itemizing the number of paramedic or EMT hours provided for reimbursement
at the rate of $40.00 per hour. The rate reimbursement remains sufficient to cover all salary and pension without negatively impacting the overall
budget. The Agreement does include a cancellation clause that allows either party to withdraw from the Agreement after thirty (30) days’ notice or
sooner with mutual agreement. The Fire Department has provided a first responder during the Kentucky legislature regular session for the last
eight years. During the convening of the Kentucky Legislature it is not uncommon to see significant increases in both staff and visitors. All benefits
and wages are covered by the City of Frankfort; however, the City will be reimbursed by the Legislative Research Commission at a rate of $40.00
per hour and will be working under the authority and direction of the City of Frankfort. Wages and benefits will be paid by the City from both the
Fire and EMS personnel services budgets with a reimbursed rate of $40.00 per hour by the Legislative Research Commission. The rate of $40 per
hour remains sufficient to cover the overtime and benefits of the employees working any standby
shift(s) and should result in a very minimal, if any, budget impact.
3. Man-O-War Court Drainage Project – Silverlake Subdivision – Public Works
Authorized the award of a contract to Akins Excavation to reline three stormwater sewer pipes in Silverlake Subdivision via the State’s Master
Commissioner’s Agreement and authorized the Mayor to sign all related documents. This is a project about which we have previously presented to
the Commission during a work session. Results of a study conducted by our consultant were shown to the Commission and the Commission
granted approval to continue. This project is in Silverlake Subdivision, the area affected is the back yard of 211 Man-O-War Circle and the
surrounding yards. As recent as November 5th of this year, the water backed up in the yard and got into the basement of 211 Man-O-War. Award
of this project would be per the KYTC Master Agreement: MA 607 1800000088. The Contractor who holds this bid is Akins Excavating. The
project cost per the plans is $74,834.04. Funds for this project are available in the Stormwater Improvements Fund (7350011000).
4. REMOVED
5. The following personnel items were presented:
· Retirement of Jim Parrish in Parks & Recreation as Parks & Recreation Director, effective 11/30/18 and authorize payment of accrued
leave (Parks & Recreation).
· Retirement Michael Frazee in the Police Department as Police Sergeant, effective 11/30/18 and authorize payment of accrued leave
(Police).
· Retirement Peggy Marie Allen in the Police Department as Patrol Officer III, effective 11/30/18 and authorize payment of accrued leave
(Police).
· Resignation Cindy Steinhauser in the City Manager Department as City Manager, effective 12/3/18 and authorize payment of accrued
leave (City Manager).
· Resignation of Trent Sparks in the Fire Department as Firefighter I, effective 11/16/18 (Fire).
· Promotion of Jennifer Hall in the PW/Transit Department from Transit Foreman to Transit Superintendent, effective 11/13/18 (PW/Transit).
6. Regan Street Storage Building Purchase - Fire Department
Authorized a contract with Rodney Ratliff Estate Trust to purchase a plot of land located at 103 Regan Street which contains one (1) 120x50 five-
bay building and one (1) 3 bay garage in the amount of $250,000.00. During a closed session in May of 2018, the Board of Commissioners
approved a request to begin negotiations and subsequent offers to purchase land located at 103 Regan Street which contains one (1) 120x50 five-
bay building and one (1) 3 bay garage that is currently being leased by the Fire Department. The Fire Department has budgeted $16,800.00
annually $1,400.00 per month – for the last 12 years. In addition to the $16,800.00 in annual rental savings, this property currently has two
additional sources of income. A $500.00 monthly rental agreement to allow Baker Iron to park and access electric for 23 trucks, and a $250.00
income from Harrod Brothers Funeral Home for the rental of the small three bay garage. Based on the annual savings and monthly rental income,
the City would recognize a return of investment in 15 years. This will require a budget amendment for this purchase with a budget impact of
$250,000.00.
7. Holly Hills and Meadowview I&I Reduction Project - Sewer
Authorized the rejection of bids for the Holly Hills and Meadowview I&I reduction project, and for the Mayor to sign all related documents. The
Frankfort Sewer Department opened bids for the Holly Hills and Meadowview I&I Reduction project on November 15th. Only one bid was received
and it was significantly higher than the engineer’s estimate. The engineer’s estimate was $858,425.00 and the one bid received was
$1,293,791.22. This is $435,366.22 greater than the estimate. We would like to reject the bid and rebid the project in December. This project was
designed and bid with the options of UV cured CIPP lining and PVC fold and form lining. We plan to allow thermal cured CIPP lining in order to
open the project to more potential bidders and reduce cost.
8. Backflow Preventer Valve at 243 & 245 Woodhill Lane - Sewer
Authorized a backflow preventer valve to be installed at 243 & 245 Woodhill Lane. The Sewer Department has a backflow preventer valve
program that allows customers to be reimbursed for a backflow valve based on the lowest bid. To qualify for this program, residents in the
separate sanitary sewer system must have experienced a sewer backup at least once in the last five years and in the combined sewer system
they automatically qualify. The customer requesting the valve must obtain 3 quotes from plumbers and will be reimbursed for the lowest bid. Rod
A. Sell of 243 & 245 Woodhill has experienced sewer backups and requested a backflow valve be installed. He has received 3 quotes in the
amounts of $4,800.00 (Tim Spencer Plumbing), $5,389.00 (Dauenhauer Plumbing), and $5,515.00 (Shelly Toles Plumbing). He has also signed
and returned a “Backflow Preventer Valve Agreement” which is to be signed by the Mayor and recorded. Funds are available in the 400.68.53295
account. The budget for this account is $340,000 and as of September 2018 this account had $6,297.31 expensed and encumbered.
It was moved by Commissioner Haynes, seconded by Commissioner Tippett, that items of the Consent Agenda be adopted. All members
being present, the motion to approve the consent agenda was adopted by voice vote without objection
Action Items
1. Robin Antenucci, Executive Director, Frankfort Tourism Commission presented a summary and a PowerPoint presentation of the Market
Analysis Findings Report.
2. Barry Alberts, with CityVisions, presented the Downtown Master Plan in a PowerPoint presentation. Following a brief question and answer
session, it was moved by Commissioner Tippett, seconded by Commissioner Haynes, to adopt the Downtown Master Plan. The question was
put upon the motion and the roll called. Those voting in favor of the motion were Commissioners Haynes, Tippett, Roach, Bowers and Mayor
May (5). Those voting against the motion were none (0). The motion was thereupon adopted.
3. Cindy Steinhauser, City Manager, requested approval of the Preliminary Plan for Parcel B and the DAC Parcel B Redevelopment
recommendations. It was moved by Commissioner Roach, seconded by Commission Haynes, to approve the Preliminary Plan for Parcel B
and accept the DAC Parcel B Redevelopment recommendations. The question was put upon the motion and the roll called. Those voting in
favor of the motion were Commissioners Haynes, Tippett, Roach, Bowers and Mayor May (5). Those voting against the motion were none (0).
The motion was thereupon adopted.
4. Second Reading
“AN ORDINANCE AMENDING SECTION 37.32 OF THE CITY OF FRANKFORT CODE OF ORDINANCES RELATING TO SALARY
SCHEDULES; PAY GRADE STRUCTURE” was presented and read. This Ordinance had its First Reading on October 29, 2018. Summary: This
ordinance amends Section 37.32 of the City of Frankfort Code of Ordinances relating to Salary Schedules; Pay Grade Structure by amending the
pay band structure set forth in Salary Schedule Q referenced in Section 37.32(C) by 1.0% to match the cost of living increase issued by the City of
Frankfort in July of 2018 to adjust for inflation and improve hiring recruitment competitiveness. The effective date for the amendment to Salary
Schedule Q is December 2, 2018. It was moved by Commissioner Roach, seconded by Commissioner Tippett, that the Ordinance be adopted.
The question was put upon the motion and the roll called. Those voting in favor of the motion were Commissioners Haynes, Tippett, Roach,
Bowers and Mayor May (5). Those voting against the motion were none (0). The Ordinance was thereupon adopted (Ordinance No. 24, 2018
Series).
5. Second Reading
“AN ORDINANCE AMENDING THE CITY OF FRANKFORT CODE OF ORDINANCES, SECTION 37.31
RELATING TO THE EMPLOYEE CLASSIFICATION AND COMPENSATION PAY PLAN” was presented and read. This ordinance had its First
Reading on October 29, 2018. Summary: This ordinance amends Section 37.31(E) of the City of Frankfort Code of Ordinances establishing the
chart specifying City employee job titles and pay grades to change the titles of various positions within the Department of Planning & Community
Development as follows:
•Code Enforcement Technician has been changed to Neighborhood Technician;
•Code Enforcement Inspector I has been eliminated;
•Code Enforcement Inspector II has been changed to Neighborhood Inspector;
•Code Enforcement Supervisor/Building Inspector has been eliminated;
•Code/Building Inspection Supervisor has changed to Neighborhood Inspection Supervisor;
•Building Inspector III has been changed to Senior Building Inspector;
•Electrical Inspector II has been changed to Senior Electrical Inspector;
•Staff Planner I has been changed to Community Planner;
•Staff Planner II has been changed to Senior Community Planner
It was moved by Commissioner Haynes, seconded by Commissioner Roach, that the Ordinance be adopted. The question was put upon the
motion and the roll called. Those voting in favor of the motion were Commissioners Haynes, Tippett, Roach, Bowers and Mayor May (5). Those
voting against the motion were none (0). The Ordinance was thereupon adopted (Ordinance No. 25, 2018 Series).
6. Second Reading
“AN ORDINANCE AMENDING SECTION 37.35 OF THE CITY OF FRANKFORT CODE OF
ORDINANCES RELATING TO PAY FOR FIREFIGHTER PARAMEDIC INCENTIVES” was presented and read. This Ordinance had its First
Reading on October 29, 2018. Summary: This ordinance amends Section 37.35 of the City of Frankfort Code of Ordinances to adjust the annual
paramedic incentive for members of the Fire Dept. up to and including the rank of Sergeant, who attain and maintain Kentucky licensure as a
paramedic and are authorized by the department and its medical director to function in a paramedic capacity, from $4,000 to $2.64/hr ($5,500
annually); and to provide that members of the Fire Dept. the rank of Captain or above who maintain the required licensure and authorization will
still receive an incentive of $1.92/hr ($4,000 annually). The amendment also deletes outdated language that conflicts with more recently enacted
ordinances. It was moved by Commissioner Haynes, seconded by Commissioner Roach, that the Ordinance be adopted. The question was put
upon the motion and the roll called. Those voting in favor of the motion were Commissioners Haynes, Tippett, Roach, Bowers and Mayor May (5).
Those voting against the motion were none (0). The Ordinance was thereupon adopted (Ordinance No. 26, 2018 Series).
7. Surplus of Inventory & Order - Fire Department
Authorized to declare Boat 1, a 1989 Sea Ark boat Model #MAK405560289 (COF # 0002105), as surplus property and authorized the Mayor to
sign all related documents. In 2002, the City of Frankfort entered into an agreement with the Kentucky River Authority for the use of Boat 1 for
Police, Fire, and Rescue operations as needed. This agreement remained in effect until August 2011 at which time the City of Frankfort purchased
the Boat 1 for $1.00. Boat 1 has since fallen into disrepair and has been unused over the last 2 fiscal years. Currently, Boat 1 is in need of
substantial repairs in order to make the boat useful again and it’s of the opinion of Fire Administration that spending additional funding into this
particular boat is not fiscally responsible. Currently, the Fire Department has 1 operational rescue boat and 1 rapid deployment swift water boat on
loan from Emergency Management. Boat 1 has had significant operational issues over the last 56 years, has seen limited use, and is extremely
unreliable for emergency operations. This request will result in an estimated gain of $5 – 10K in surplus sales. It was moved by Commissioner
Tippett, seconded by Commissioner Roach, that the Order be adopted. The question was put upon the motion and the roll called. Those voting in
favor of the motion were Commissioners Haynes, Tippett, Roach, Bowers and Mayor May (5). Those voting against the motion were none (0). The
Order was thereupon adopted (Order No. 16, 2018 Series).
8. Second Reading
“AN ORDINANCE AMENDING THE CITY OF FRANKFORT CODE OF ORDINANCES, SECTION 37.31 RELATING TO THE EMPLOYEE
CLASSIFICATION AND COMPENSATION PAY PLAN” was presented and read. This Ordinance had its First Reading on November 19, 2018.
Summary: This ordinance amends Section 37.31(E) of the City of Frankfort Code of Ordinances establishing the chart specifying City employee
job titles and pay grades to remove the licensure requirement of “P.E.” (Professional Engineer) from the job title for Sewer Director. This complies
with the standard practice of listing licensure, certification or degree requirements in job descriptions rather than job title, and widens the
recruitment pool for potential qualified candidates for the position. It was moved by Commissioner Roach, seconded by Commissioner Haynes,
that the Ordinance be adopted. The question was put upon the motion and the roll called. Those voting in favor of the motion were
Commissioners Haynes, Tippett and Roach (3). Those voting against the motion were Commissioner Bowers and Mayor May (2). The Ordinance
was thereupon adopted (Ordinance No. 27, 2018 Series).
9. First Reading
“AN ORDINANCE TO AMEND THE CITY OF FRANKFORT’S CODE OF ORDINANCES – CHAPTER 152 – BY AMENDING THE CITY OF
FRANKFORT’S ZONING REGULATIONS; ARTICLE 4, ARTICLE 16, AND ARTICLE 17” was presented and read. Summary: This ordinance
amends the City’s Zoning Ordinance Article 16 by adding Historic Preservation Design Guidelines for properties within the Central Business (CB)
Zoning District. The ordinance also amends Article 4.24 – Central Business District by referencing these new design guidelines and removes the
reference to the current design standards found in Article 17. Article 17 – Architectural Review Board is also amended by removing reference to
the Central Business (CB) Zoning District, as the current guidelines in Article 17 will no longer be used for properties undergoing exterior
renovations in the CB District.
10. Cindy Steinhauser, City Manager, requested approval of a lease with Frankfort Independent Schools to lease the vacant Frankfort Plant Board
building. It was moved by Commissioner Tippett, seconded by Commissioner Haynes, to approve the lease. The question was put upon the
motion and the roll called. Those voting in favor of the motion were Commissioners Haynes, Tippett, Roach, Bowers and Mayor May (5). Those
voting against the motion were none (0). The motion was thereupon adopted.
Old Business/New Business
Commissioner Roach asked when the Frankfort Plant Board vacancy would be filled and spoke about an Open Records Request that the City
could not provide regarding the Mayor’s prepared statement at the November Work Session. Another Open Records Request has been submitted
to the Mayor directly.
Mayor May talked about proposed charging stations for electric vehicles. Keith Parker, Deputy Director of Public Works, has been working with
the Frankfort Plant Board and there will be more information to follow.
Mayor May asked staff about the “Barracks” historic property located at 616-618 Shelby Street that was recently damaged with repairs made by
the property owner. Eric Cockley, Planning & Community Development Director, stated that Planning will be monitoring the situation and the
property has been stabilized.
Commissioner Roach offered comments regarding Cindy Steinhauser, City Manager. “Very fortunate to have as a friend and wish she would stay.
Thankful for her time here and wishes her the best”.
Commissioner Haynes offered comments regarding the, City Manager. “Enjoyed working with her and wishes her the best”.
Commissioner Bowers offered comments regarding Ms. Steinhauser. “We will miss you”.
Commissioner Tippett offered comments regarding the City Manager. “Thank you for your service to the City of Frankfort”.
Mayor May offered comments regarding Ms. Steinhauser. “Appreciate all the great work. Good conversations about the arts, entertainment and
music, wish you well”.
It was moved by Commissioner Bowers, seconded by Commissioner Haynes to go into closed session per KRS 61.810 (1)(C) litigation - to
discuss current litigation brought against the City and Planning Commission by FPB regarding the reservoir project (FPB v. Planning
Commission et al.). The motion was adopted by voice vote. The meeting went into closed session at 7:26 p.m.
It was moved by Commissioner Bowers, seconded by Commissioner Roach, that the meeting return to open session. The motion was adopted by
voice vote. The meeting returned to open session at 8:10 p.m.
It was moved by Commissioner Roach, seconded by Commissioner Tippett, that the meeting adjourn. The question was put upon the motion and
was adopted by voice vote. The meeting adjourned at 8:18 p.m.
_______________________________
Mayor
Attest:
_________________________________
City Clerk
Agenda
AGENDA
REGULAR MEETING
BOARD OF COMMISSIONERS
November 26, 2018
315 WEST SECOND STREET
5:00 PM
FRANKFORT, KY 40601
502/8758500 ~ www.frankfort.ky.gov
INVOCATION
REVEREND SANDY LACEY ‐ FIRST PRESBYTERIAN CHURCH
PLEDGE OF ALLEGIANCE
ROLL CALL
CITIZEN COMMENTS–PLEASE USE THE SIGN IN SHEET. INDIVIDUAL REMARKS ARE LIMITED TO FIVE
MINUTES
CEREMONIAL ITEMS
The Board of Commissioners traditionally recognizes city employees who are retiring or are being promoted. At this
meeting, the following individuals will be recognized:
Retirements:
Parks & Recreation Jim Parrish will retire November 30, 2018 with over 37 years of service.
CONSENT CALENDAR
Items on the Consent Calendar are considered by the Board of Commissioners and will be enacted by one motion and
one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the
item will be removed from the Consent Calendar and considered separately. The City Manager will read the items
recommended for approval.
1. Minutes October 8, 2018 Work Session; October 29, 2018 Special Regular Meeting
Attachments: 1. Minutes October 2018
Suggested Disposition: Receive and File
Approve
2. Memorandum of Understanding (MOU) with the Legislative Research Commission (LRC) Fire
Department
The purpose of this memo is to request the Board of Commissioners approve the continuation of the
Memorandum of Understanding (MOU) with the Legislative Research Commission (LRC) and authorize
the Mayor to sign all related documents. The responder will be required to be in fire department
uniform, be equipped with fire department response equipment, and will operate under the authority
and direction of the City of Frankfort. During assignment, personnel are not to engage in any lobbying
activities or attempt in any way to influence the passage or defeat of legislation during any Session of
the Kentucky General Assembly. The fire department shall provide biweekly billing statements to LRC
itemizing the number of paramedic or EMT hours provided for reimbursement at the rate of $40.00 per
hour. The rate reimbursement remains sufficient to cover all salary and pension without negatively
impacting the overall budget. The Agreement does include a cancellation clause that allows either party
to withdraw from the Agreement after thirty (30) days’ notice or sooner with mutual agreement. The Fire
Department has provided a first responder during the Kentucky legislature regular session for the last
eight years. During the convening of the Kentucky Legislature it is not uncommon to see significant
increases in both staff and visitors. All benefits and wages are covered by the City of Frankfort;
however, the City will be reimbursed by the Legislative Research Commission at a rate of $40.00 per
hour and will be working under the authority and direction of the City of Frankfort. Wages and benefits
will be paid by the City from both the Fire and EMS personnel services budgets with a reimbursed rate
of $40.00 per hour by the Legislative Research Commission. The rate of $40 per hour remains sufficient
to cover the overtime and benefits of the employees working any standby shift(s) and should result in a
very minimal, if any, budget impact.
1. Memo LRC Contract
2. FFEMS 1819 MOA
Attachments:
3. FFEMS 1819 Addendum
4. FFEMS Proof of Necessity 1819
Suggested Disposition: Receive and File
Approve
3. Manowar Court Drainage Project – Silverlake Subdivision Public Works
Public Works is requesting that the City Commission award a contract to Akins Excavation to reline
three stormwater sewer pipes in Silverlake Subdivision via the State’s Master Commissioner’s
Agreement and authorize the Mayor to sign all related documents. This is a project about which we
have previously presented to the Commission during a work session. Results of a study conducted by
our consultant were shown to the Commission and the Commission granted approval to continue. This
project is in Silverlake Subdivision, the area affected is the back yard of 211 Manowar Circle and the
surrounding yards. As recent as November 5th of this year, the water backed up in the yard and got
into the basement of 211 Manowar. Award of this project would be per the KYTC Master Agreement:
MA 607 1800000088. The Contractor who holds this bid is Akins Excavating. The project cost per the
plans is $74,834.04. Funds for this project are available in the Stormwater Improvements Fund (735
0011000).
Attachments: None
Suggested Disposition: Receive and File
Approve
4. Entrada Drainage Project – Tierra Linda Subdivision Public Works
Public Works is requesting that the City Commission award a contract to RandallDavies Construction
Company for installation of storm sewer via the UPC contract and authorize the Mayor to sign all related
documents. This is a project about which we have previously presented to the Commission during a
work session. Residents living along the first block of Entrada complained to Staff and to the
Commission about stormwater that was coming from the farm to southeast. This water flows through a
pipe under Hanley Lane, crosses under Entrada and runs in an open ditch behind the homes on the
south side of Entrada. These residents complained of damage to their homes and yards from the
amount of water during storm events. Award of this project would be per the UPC Contract. The
Contractor whose bid is lowest for this project is RandleDavies Construction Company. The project
cost per the plans is $76,779.81, with a 20% contingency the total cost would be $92,135.77. Funds for
this project are available in the Stormwater Improvements Fund (7350011000).
Attachments: None
Suggested Disposition: Receive and File
Approve
5. Personnel Action Employee Department Date Position
Retirement Jim Parrish Parks and Rec 11/30/18 Parks and Recreation
Director
Authorize payment
accrued leave
Retirement Michael Frazee Police 11/30/18 Police Sergeant
Authorize payment
accrued leave
Retirement Peggy Marie Allen Police 11/30/18 Patrol Officer III
Authorize payment
accrued leave
Resignation Trent Sparks Fire 11/16/18 Firefighter I
Promotion Jennifer Hall PW/Transit 11/13/18 Transit Foreman to
Transit Superintendent
1. Jim Parrish letter of retirement
2. Charles Sparks letter of resignation
Attachments:
3. Michael Frazee letter of retirement
4. Marie Allen letter of retirement
Suggested Disposition: Receive and File
Approve
6.
Regan Street Storage Building Purchase Fire Department
The purpose of this memo is to request the Board of Commissioners approve the contract with Ronnie
Ratliff Estate Trust to purchase a plot of land located at 103 Regan Street which contains one (1) 120x50
fivebay building and one (1) 3 bay garage in the amount of $250,000.00. During a closed session in May
of 2018, the Board of Commissioners approved a request to begin negotiations and subsequent offers
to purchase land located at 103 Regan Street which contains one (1) 120x50 fivebay building and one
(1) 3 bay garage that is currently being leased by the Fire Department. The Fire Department has
budgeted $16,800.00 annually $1,400.00 per month – for the last 12 years. In addition to the $16,800.00
in annual rental savings, this property currently has two additional sources of income. A $500.00
monthly rental agreement to allow Baker Iron to park and access electric for 23 trucks, and a $250.00
income from Harrod Brothers Funeral Home for the rental of the small three bay garage. Based on the
annual savings and monthly rental income, the City would recognize a return of investment in 15
years.This will require a budget amendment for this purchase with a budget impact of $250,000.00.
Attachments: 1. Memo Regan Street Contract Approval (2)
Suggested Disposition: Receive and File
Approve
7.
Holly Hills and Meadowview I&I Reduction Project Sewer
This memo is to request commission approval to reject the bid for the Holly Hills and Meadowview I&I
reduction project, and for the Mayor to sign all related documents. The Frankfort Sewer Department
opened bids for the Holly Hills and Meadowview I&I Reduction project on November 15th. Only one
bid was received and it was significantly higher than the engineer’s estimate. The engineer’s
estimate was $858,425.00 and the one bid received was $1,293,791.22. This is $435,366.22 greater
than the estimate. We would like to reject the bid and rebid the project in December. This project was
designed and bid with the options of UVcured CIPP lining and PVC fold and form lining. We plan to
allow thermal cured CIPP lining in order to open the project to more potential bidders and reduce cost.
1. Memo reject bids
Attachments:
2. HH_Bid Evaluation Package
Suggested Disposition: Receive and File
Approve
8. Backflow Preventer Valve at 243 & 245 Woodhill Lane Sewer
The purpose of this memo is to request approval from the City Commission for a backflow preventer
valve to be installed at 243 & 245 Woodhill Lane. The Sewer Department has a backflow preventer
valve program that allows customers to be reimbursed for a backflow valve based on the lowest bid.
To qualify for this program, residents in the separate sanitary sewer system must have experienced a
sewer backup at least once in the last five years and in the combined sewer system they
automatically qualify. The customer requesting the valve must obtain 3 quotes from plumbers and
will be reimbursed for the lowest bid. Rod A. Sell of 243 & 245 Woodhill has experienced sewer
backups and requested a backflow valve be installed. He has received 3 quotes in the amounts of
$4,800.00 (Tim Spencer Plumbing), $5389.00 (Dauenhauer Plumbing), and $5,515.00 (Shelly Toles
Plumbing). He has also signed and returned a “Backflow Preventer Valve Agreement” which is to be
signed by the Mayor and recorded. Funds are available in the 400.68.53295 account. The budget for
this account is $340,000 and as of September 2018 this account had $6,297.31 expensed and
encumbered.
1. Memo 243 245 Woodhill Ln
Attachments: 2. 243245 Woodhill Backflow Valve Agreement
3. 243245 Woodhill Quote
Suggested Disposition: Receive and File
Approve
BOARDS
ACTION ITEMS
These are items where discussion is held by the City Commission. Items such as Ordinances, Orders and Resolutions
are discussed under this section of the agenda. Public comments are not allowed except as authorized by the Mayor
1. Market Analysis Findings Report Robin Antenucci, Executive Director, Frankfort Tourism
Commission
Attachments: None
Suggested Disposition: Receive and File
Approve
2. Downtown Master Plan City Manager
Attachments: 1. Downtown Master Plan
Suggested Disposition: Receive and File
Approve
3. Parcel B Redevelopment Approval of Preliminary Plan City Manager (To be provided)
Attachments: None
Suggested Disposition: Receive and File
Approve
4. Second Reading
AN ORDINANCE AMENDING SECTION 37.32 OF THE CITY OF FRANKFORT CODE OF ORDINANCES
RELATING TO SALARY SCHEDULES; PAY GRADE STRUCTURE. This Ordinance had its First
Reading on October 29, 2018.
Summary: This ordinance amends Section 37.32 of the City of Frankfort Code of Ordinances relating
to Salary Schedules; Pay Grade Structure by amending the pay band structure set forth in Salary
Schedule Q referenced in Section 37.32(C) by 1.0% to match the cost of living increase issued by the
City of Frankfort in July of 2018 to adjust for inflation and improve hiring recruitment
competitiveness. The effective date for the amendment to Salary Schedule Q is December 2, 2018.
1. Ordinance Salary Schedule Q
Attachments:
2. Copy of COF SALARY SCHEDULE Q
Suggested Disposition: Receive and File
Adopt Ordinance
5. Second Reading
AN ORDINANCE AMENDING THE CITY OF FRANKFORT CODE OF ORDINANCES, SECTION 37.31
RELATING TO THE EMPLOYEE CLASSIFICATION AND COMPENSATION PAY PLAN. This Ordinance
had its First Reading on October 29, 2018.
Summary: This ordinance amends Section 37.31(E) of the City of Frankfort Code of Ordinances
establishing the chart specifying City employee job titles and pay grades to change the titles of
various positions within the Department of Planning & Community Development as follows:
•Code Enforcement Technician has been changed to Neighborhood Technician;
•Code Enforcement Inspector I has been eliminated;
•Code Enforcement Inspector II has been changed to Neighborhood Inspector;
•Code Enforcement Supervisor/Building Inspector has been eliminated;
•Code/Building Inspection Supervisor has changed to Neighborhood Inspection Supervisor;
•Building Inspector III has been changed to Senior Building Inspector;
•Electrical Inspector II has been changed to Senior Electrical Inspector;
•Staff Planner I has been changed to Community Planner;
•Staff Planner II has been changed to Senior Community Planner
1. MEMO Job Title Changes
Attachments:
2. Ordinance Planning Community Development
Suggested Disposition: Receive and File
Adopt Ordinance
6. Second Reading
AN ORDINANCE AMENDING SECTION 37.35 OF THE CITY OF FRANKFORT CODE OF
ORDINANCES RELATING TO PAY FOR FIREFIGHTER PARAMEDIC INCENTIVES. This Ordinance had
its First Reading on October 29, 2018. Summary: This ordinance amends Section 37.35 of the City of
Frankfort Code of Ordinances to adjust the annual paramedic incentive for members of the Fire
Department up to and including the rank of Sergeant, who attain and maintain Kentucky licensure as
a paramedic and are authorized by the department and its medical director to function in a paramedic
capacity, from $4,000 to $2.64/hr ($5,500 annually); and to provide that members of the Fire
Department at the rank of Captain or above who maintain the required licensure and authorization will
still receive an incentive of $1.92/hr ($4,000 annually). The amendment also deletes outdated
language that conflicts with more recently enacted ordinances.
1. Memo Paramedic Incentive
Attachments:
2. Ordinance Paramedic Incentive Pay
Suggested Disposition: Receive and File
Adopt Ordinance
7. Surplus of Inventory & Order Fire Department
The purpose of this memo is to seek approval to declare Boat 1, a 1989 Sea Ark boat Model #
MAK405560289 ( COF # 0002105), as surplus property and authorize the Mayor to sign all related
documents. In 2002, the City of Frankfort entered into an agreement with the Kentucky River Authority
for the use of Boat 1 for Police, Fire, and Rescue operations as needed. This agreement remained in
effect until August 2011 at which time the City of Frankfort purchased the Boat 1 for $1.00. Boat 1 has
since fallen into disrepair and has been unused over the last 2 fiscal years. Currently, Boat 1 is in need
of substantial repairs in order to make the boat useful again and it’s of the opinion of Fire
Administration that spending additional funding into this particular boat is not fiscally responsible.
Currently, the Fire Department has 1 operational rescue boat and 1 rapid deployment swift water boat
on loan from Emergency Management. Boat 1 has had significant operational issues over the last 56
years, has seen limited use, and is extremely unreliable for emergency operations. This request will
result in an estimated gain of $5 – 10K in surplus sales.
1. Memo Boat 1
Attachments:
2. Order Boat 1
Suggested Disposition: Receive and File
Adopt Order
8. Second Reading
AN ORDINANCE AMENDING THE CITY OF FRANKFORT CODE OF ORDINANCES, SECTION 37.31
RELATING TO THE EMPLOYEE CLASSIFICATION AND COMPENSATION PAY PLAN. This Ordinance
had its First Reading on November 19, 2018. Summary: This ordinance amends Section 37.31(E) of
the City of Frankfort Code of Ordinances establishing the chart specifying City employee job titles
and pay grades to remove the licensure requirement of “P.E.” (Professional Engineer) from the job
title for Sewer Director. This complies with the standard practice of listing licensure, certification or
degree requirements in job descriptions rather than job title, and widens the recruitment pool for
potential qualified candidates for the position.
Attachments: 1. Sewer Director Job Title Ordinance Amendment
Suggested Disposition: Receive and File
Adopt Ordinance
9. First Reading
AN ORDINANCE TO AMEND THE CITY OF FRANKFORT’S CODE OF ORDINANCES – CHAPTER 152 –
BY AMENDING THE CITY OF FRANKFORT’S ZONING REGULATIONS; ARTICLE 4, ARTICLE 16, AND
ARTICLE 17. Summary: This ordinance amends the City’s Zoning Ordinance Article 16 by adding
Historic Preservation Design Guidelines for properties within the Central Business (CB) Zoning
District. The ordinance also amends Article 4.24 – Central Business District by referencing these new
design guidelines and removes the reference to the current design standards found in Article 17.
Article 17 – Architectural Review Board is also amended by removing reference to the Central
Business (CB) Zoning District, as the current guidelines in Article 17 will no longer be used for
properties undergoing exterior renovations in the CB District.
1. MEMO CB Design Guidelines
2. Ordinance CB Design Guidelines
Attachments:
3. CB Design Guidelines
4. CB District Report & Recommendation from Planning Commission
Suggested Disposition: Receive and File
Adopt Ordinance
10. Lease with Frankfort Independent Schools City Manager (To be provided)
Attachments: None
Suggested Disposition: Receive and File
Approve
OLD BUSINESS/NEW BUSINESS
CLOSED SESSION
CLOSED SESSION PER KRS 61.810 (1)(C)LITIGATION TO DISCUSS CURRENT LITIGATION BROUGHT
AGAINST THE CITY AND PLANNING COMMISSION BY FPB REGARDING THE RESERVOIR PROJECT (FPB v.
PLANNING COMMISSION et al.)
ADJOURNMENT
Get email alerts for Frankfort
A daily email when new agendas and minutes are posted.