Board of Commissioners

WORK SESSION July 8, 2019 FRANKFORT BOARD OF COMMISSIONERS 5:00 P.M. (EDT) PRESENT: Commissioner Katrisha Waldridge Commissioner Scott Tippett Commissioner Eric E. Whisman Commissioner John R. Sower Mayor William I. May, Jr. (5) ABSENT: None (0) Following roll call, Mayor May called the Work Session to order. Mayor May called for citizen comments and reminded everyone to use the sign in sheet. Note: Commissioner Waldridge arrived at 5:08 p.m. Commissioner Whisman requested a moment of silence for Adam Hyatt. Employee Recognition Rebecca Hall, Community Relations/Grants Manager, spoke about the Cheers for Peers program and recognized several City employees who have received the award. Mayor May and Wayne Briscoe, Fire Chief, recognized Brad Durr who retired with over 18 years of service to the Fire Department. Commissioner Tippett said thank you to the Parks Department employees for their great work at the Juniper Hill golf course. Citizen Comments The following citizens commented in support of the Entertainment Destination Center (EDC):  Diane Strong  Kelly Everman – submitted comments to be made part of the official record  Terri Bennett  Karl Lawrence  Tim Luscher  Brandon True  Rachael Peake  Lizz Taylor  Robin Antenucci  Wendy Kobler  Carmen Inman Kathy Warren spoke about the trash cart sizes, parking spaces and parking meters downtown. Staff Reports Tommy Russell, Director of Emergency Management, spoke about the recent fire at the Jim Beam warehouse and showed slides of the fire, the river and operations during and after the fire. Katie Beard, Director of Public Works, requested a late add to the July Regular meeting agenda regarding Transit surplus. The Commission agreed without objection. Chermie Maxwell, City Clerk, stated that KLC training for the Board of Commissioners has been scheduled for August 12, 2019. City of Ethics training will begin at 10:30 a.m. with Open Records/Open Meetings training at 2:00 p.m. All boards have been invited to attend the afternoon session. Also, the City Clerk will be out for training at Kentucky Municipal Clerks Institute the week of July 22 – 26, 2019. Keith Parker, City Manager, spoke about a Resolution to formalize the location of the Humane Society and to show the City’s intent to donate and would like to add to the July Regular meeting agenda. The Commission agreed without objection. Keith Parker, City Manager, stated that since all the meetings are going well in the Council Chamber, construction will begin on the two new offices that were the conference room. Discussion Items Keith Parker, City Manager, presented the opportunity to create an Entertainment Destination Center in Downtown Frankfort. There will be a 30 day notice period when the public can comment to ABC and the City can begin drafting an Ordinance. Following a brief discussion, the Board of Commissioners decided to move forward with the 30 day public comment period. Katie Beard, Director of Public Works, spoke about the recycle program. The City has reduced the cost of overflow bags and switch out fees for trash carts. We are counting on the elimination of paper to be a temporary change only. The 32 gallon carts will be phased out and we are exploring all options with recycling. Byron Roberts, Solid Waste Superintendent, stated that Lexington has not given up a time frame of an RFP they have advertised for recycle. Mr. Roberts is hoping that we may have more outlets to recycle paper by the fall. All of the surrounding cities are in the same shape with their recycle programs. Keith Parker, City Manager spoke about the Neighborhood Reinvestment and Downtown Reinvestment Programs. During the Budget Work Session the Board of Commissioners indicated they would like a combined $125,000.00 allocated for both programs. Mr. Parker recommended utilizing $50,000 for the Downtown Reinvestment Grant and the remaining $75,000 for Neighborhood Reinvestment Grants. The Board of Commissioners spoke about requirements for low income and an owner occupied preference. The City Manager will work with staff to present guidelines for the Board of Commissioners approval regarding both programs. Tentative Agenda Commissioner Waldridge inquired about local cooling centers for citizens during the hot weather. Tommy Russell, Director of Emergency Management, stated that the Red Cross handles those concerns and she could send any inquiries to him. Commissioner Sower questioned Consent Item No. 3 – Sidewalk Hazard Repairs for Public Works. Katie Beard, Director of Public works answered all concerns; however, this item will be moved from a Consent Item to an Action Item. Commissioner Sower spoke about Consent Item No. 2 – Vaughn and Melton Amendment #2 for Construction Services on Two-Way Main – Public Works. Commissioner Sower encouraged staff to share the report that was submitted by a citizens group for Vaughn and Melton to evaluate. Commissioner Whisman stated that he was concerned about the bid for the Fire Station Three Renovation – Consent Item No. 4 and would like to pull from the Consent Calendar to get additional comparisons and documentation. Commissioner Whisman asked about Consent Item No. 8 – Kenvirons – Capital View Park Sewer Project and the sewer extension for three small pump stations for the soccer fields and baseball fields. Ken Hogsten, Director of Sewer, stated this is for an engineering agreement. All the work will be done in house and plans will be submitted to the Department of Water. Commissioner Whisman requested to look at the Federal Asset Forfeiture Fund. Keith Parker, City Manager, will forward this information to the Board of Commissioners. Unfinished Business Commissioner Whisman spoke about the new Franklin County Humane Society facility and how badly it is needed. The project needs to happen and the Board of Commissioners should explore all options. Keith Parker, City Manager, stated the City is actively working towards a new shelter. New Business Commissioner Sower stated it was great that Chuck Adams, Chief of Police and Jennifer Jenkins, Finance Director, are utilizing the State contract for new vehicles. Commissioner Sower expressed his appreciation for the great job that Parks & Rec has done at Fort Hill removing all of the trash and debris. Commissioner Waldridge offered her thanks to Parks & Rec, Fire, Police and staff that helped during the swim bash at the Aquatic Center. Approximately 200 high schoolers attended and she hopes to make this an annual event. Commissioner Waldridge requested a moment of silence for the child that drowned recently. It was moved by Commissioner Tippett, seconded by Commissioner Waldridge, to go into Executive Session per KRS 61.810 (1)(c)litigation to discuss options regarding the Old Y litigation and to discuss current litigation brought against the City and Planning Commission by FPB regarding the reservoir project (FPB v. Planning Commission et al.) The motion was adopted by voice vote. The meeting went into closed session at 7:10 p.m. It was moved by Commissioner Tippett, seconded by Commissioner Waldridge, that the meeting return to open session. The motion was adopted by voice vote. The meeting returned to open session at 7:40 p.m. It was moved by Commissioner Waldridge, seconded by Commissioner Tippett, that the meeting adjourn. The question was put upon the motion and was adopted by voice vote. The meeting adjourned at 7:40 p.m. ______________________________ Mayor Attest: _________________________________ City Clerk