Board of Commissioners

WORK SESSION July 11, 2022 FRANKFORT BOARD OF COMMISSIONERS 5:00 P.M. (EDT) PRESENT: Commissioner Katrisha Waldridge Commissioner Kelly May Commissioner Leesa Unger Commissioner Anna Marie Rosen Mayor Layne Wilkerson (5) ABSENT: None (0) Following roll call, Mayor Wilkerson called the Work Session to order. Ceremonial & Recognition Commissioner Waldridge congratulated Hannah Henderson from KSU who signed with Sweden to play basketball. The KSU National Alumni Association had a summer weekend on campus this past weekend. Welcome to the KSU Interim President, Dr. Johnson. On 7/14/22 from 6:30 pm to 8:30 pm there will be a KSU Wildflower Walk. Yes Arts is offering a drumming class this week. Thank you to Emergency Mgmt., EMS, Police, and other event staff. Commissioner Unger thanked Tommy Russell and city staff for the river clean up. Commissioner Rosen reminded everyone of the Transit Center press conference this Wednesday, July 13th. Citizen Comments Richard Rosen, who is a board member of KCDC, expressed that he is glad to see the communication and unification between the boards. KCDC has a lot on its plate with the KCDC board setting the direction. Mr. Rosen requested that the Board of Commissioners really think about what you want KCDC to do, the KCDC board can then review and direct Terri Bradshaw. Staff Reports Eric Cockley, Director of Planning & Community Development, gave a description of the Comp Plan and stated we are required to adopt or amend the plan every five years. The Comp Plan is a vision for the community to look forward and engage public involvement from the community. There will be a public kick off, one on each side of town. There will be Phase 1 then move into Phase 2. Phase 2 will take approximately 3-4 months. Phase 3 will be draft language and an outline which will take another few months. Phase 4 is the final and adoption. Visit distilledtogether.com website for additional information. Kathy Fields, Human Resources Director, spoke about Deferred Compensation and a great idea for efficiency and attracting potential employees. This new retirement plan will focus on (tier 3) new hires and the plan will be presented and voted on at the Regular Meeting. Blair Hecker, Special Projects, gave an update on the CARES Coalition consultant contract with the McNary Group who was hired in March 2022. Their contract is from April 1 – September 30, 2022 and were chosen from their experience working with other coalitions and the homeless. The Steering Committee meets monthly with 2 main portions. 1) months 1-4 review previous MOA to guide thru the 501C3 process, identify funding and assist. Progress in month 4 to focus on a revised coalition structure. September 1st will be the first official board meeting which will look at the administrative side, legal, etc. for the 501C3. 2) Initiate process of a longer strategic plan: homeless, housing advocacy, prevention, agency support and lead the coalition to present a plan to the Board of Commissioners for funding. Discussion Items NREL Project Update - Katie Richardson Katie Richardson, Ph.D., representing the National Renewable Energy Laboratory (NREL) joined the meeting virtually and gave a PowerPoint presentation to the Board of Commissioners regarding Frankfort’s renewable pathways for clean energy operations. Families Against Deadly Drugs (FADD) Update - Corey Councill Corey Councill, Founder of the non-profit Families Against Deadly Drugs, spoke about substance abuse disorders and how he lost his son to substance abuse. Commissioner Waldridge asked how the Board of Commissioners could help and she would like to see an overdose team here in Frankfort. Mr. Councill has been working with Shelly Hearn at the Police Department and will be presenting to the Franklin County Fiscal Court as well. Presentation on "Give Me Shelter" Umbrella Alley Project - Teresa Barton & Lee Ann Snelling Teresa Barton, along with Lee Ann Snelling, spoke about a fundraiser for the CARES Coalition which will be installing 32 umbrellas in Catfish Alley. August through October will be the fundraising dates and would like the dedication and official launch during the Candlelight event in November. The Board of Commissioners could consider a potential sponsorship or individually. The group is currently working on a fiscal agent for donations. Commissioner Waldridge suggested a budget amendment and fully supports the beautiful project for the CARES Coalition. KCDC Quarterly Update - Terri Bradshaw Terri Bradshaw, Director of KCDC, gave a quarterly update to the Board of Commissioners. Currently Ms. Bradshaw is using the main goals, strategic plan with 56 active projects. Working with Rebecca Hall, Grants Manager, on Brownfields, product development initiatives, Comp Plan Advisory Committee, workforce strategies, expungement clinic/ job fair, workforce grant, revisiting branding and continuing EmpowHer monthly meetings. Richard Rosen, KCDC board member, requested help to provide microphones and installation from the City of Frankfort for their board meetings so the public can hear since there have been complaints from the public about the audio. Fund Balance Policy - Alicia Boyd Alicia Boyd, Finance Director, presented the Board of Commissioners with a Fund Balance Policy which will establish a minimum unrestricted fund balance policy. Following a brief discussion, the Board of Commissioners directed staff to place on the Regular Meeting agenda. Strategic Initiatives Consultant Update and Strategic Plan Work Discussion - Penny Peavler Penny Peavler, Strategic Initiatives Consultant, presented the Board of Commissioners with a review of the Strategic Plan Focus Priorities, Strategic Plan Reporting Sheet - also, Strategies for the Story of Frankfort, Economic Development, IDEA Values and Sustainability. The BOC can expect quarterly updates on each report. Discussion of Tentative Agenda The Board of Commissioners would like to see the Fund Balance Policy, Deferred Compensation, KSU MOU and the pools extended hours at the July Regular meeting. Commissioner Rosen requested an update on the Comp Plan at the August Work Session. New/Unfinished Business Commissioner Waldridge requested that Tommy Russell, Director of Emergency Management, meet with ACCESS Homeless Shelter to get prepared for the cold weather and would like an update from that meeting. Commissioner Waldridge suggested a meeting with the county to have a conversation on projects. Laura Hagg, City Manager, stated she would send an email to the Board of Commissioners to capture all of the information and the top three priorities. Commissioner Rosen suggested that the City look at “No Mow May” which allows flowers to bloom and feed the bees so they can thrive. Commissioner Waldridge requested having bird e-scooters in the area, maybe downtown. Laura Hagg, City Manager, requested Eric Cockley to follow up on that request. It was moved by Commissioner Waldridge, seconded by Commissioner Unger, to go into Executive Session per KRS 61.810(1)(b), “deliberations on the future acquisition of real property related to economic development, when publicity would be likely to affect the value of a specific piece of property”. Action may be taken in open session. The motion was adopted by voice vote. The meeting went into closed session at 8:27 p.m. It was moved by Commissioner Rosen, seconded by Commissioner Unger, that the meeting return to open session. The motion was adopted by voice vote. The meeting returned to open session at 9:06 p.m. It was moved by Commissioner Unger, seconded by Commissioner Waldridge, that the meeting adjourn. The question was put upon the motion and was adopted by voice vote. The meeting adjourned at 9:06 p.m. ______________________________ Mayor Attest: _________________________________ City Clerk