City Council

Regular Session 02/14/17 CITY OF FREDERICKSBURG, VIRGINIA HON. MARY KATHERINE GREENLAW, MAYOR CITY COUNCIL HON. WILLIAM C. WITHERS, JR., VICE -MAYOR, WARD TWO HON. KERRY P. DEVINE, AT-LARGE HON. MATTHEW J. KELLY, AT-LARGE HON. BRADFORD C. ELLIS, WARD ONE HON. DR. TIMOTHY P. DUFFY, WARD THREE Council Chambers, 715 Princess Anne Street HON. CHARLIE L. FRYE, JR., WARD FOUR Fredericksburg, Virginia 22401 February 14, 2017 The Council of the City of Fredericksburg, Virginia, held a regular session on Tuesday, February 14, 2017, beginning at 7:30 p.m. in the Council Chambers of City Hall. City Council Present. Mayor Mary Katherine Greenlaw, Vice-Mayor William C. Withers, Jr. and Council members Kerry P. Devine, Dr. Timothy P. Duffy, Bradford C. Ellis, Charlie L. Frye, Jr. and Matthew J. Kelly. Also Present. City Manager Timothy J. Baroody, Assistant City Manager Mark Whitley, Assistant City Manager Doug Fawcett, City Attorney Kathleen Dooley, Economic Development Director Bill Freehling and Clerk of Council Tonya B. Lacey. Opening Prayer and Pledge of Allegiance. Council was led in prayer by Councilor Bradford C. Ellis followed by the Pledge of Allegiance led by Mayor Mary Katherine Greenlaw. Officer Recognized. Mayor Greenlaw recognized the presence of Officers Chris Reyes and Bernard Strother at this evening’s meeting. Public Hearings. There were no public hearings at this meeting. Citizen Comment. The following speaker participated in the citizen comment portion of this evening’s meeting. 19567 Regular Session 02/14/17 Kenneth Green – 3111 Roundhill Drive, requested the Council meet with the taxi companies to inform the taxi companies of what the rules were because they feel the police was not following the rules that were in place. Mayor Greenlaw informed Mr. Green that she would need to find out what they were being told by the Police Department before they could discuss anything with them. Council Agenda Presented. There were no items presented to Council for discussion. City Manager’s Consent Agenda Accepted for Transmittal as Recommended (D16-37 thru D16-44). Following review and as recommended Councilor Kelly moved approval of the City Manager’s consent agenda items; motion was seconded by Councilor Devine and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). • Resolution 17-11, Authorizing the City Manager to Execute a Facility Encroachment Agreement with CSX Transportation, Inc. Related to the Caroline Street Water Improvement Project (D16-37). • Resolution 17-12, Amending the Fiscal Year 2017 Budget by Re-Appropriating $48,100 of Fund Balance in the City Grants Fund Related to Regional Group Tourism (D16-38). • Transmitting Boards and Commission Minutes o Planning Commission – November 9, 2016 (D16-39). o Planning Commission – December 12, 2016 (D16-40). o Planning Commission – January 11, 2017 (D16-41). o Public Transit Advisory Board – September 8, 2016 (D16-42). 19568 Regular Session 02/14/17 o Public Transit Advisory Board – October 5, 2016 (D16-43). o Recreation Commission – October 20, 2016 (D16-44). Adoption of Minutes (D16-45 thru D17-48). Councilor Devine moved approval of the April 19, November 8, November 15, November 22, 2016 Work Sessions, the April 19, 2016 Public Hearing and the January 24, 2017 Public Hearing and Regular Session minutes; motion was seconded by Councilor Kelly and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). Architectural Review Board Appointments – Susan Pates and Jonathan Gerlach (D16-49). After the recorded votes taken, Susan Pates and Jonathan Gerlach were appointed to the Architectural Review Board with a vote resulting between applicants Donna Chasen, Jonathan Gerlach, Charlotte Horne, Tina Morris, Vangel Perroy, Evan Sullivan and Wendy Young. Chasen (0). Gerlach (7) Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye, Kelly. Horne (0). Morris (0). Pates (4). Councilors Devine, Duffy, Kelly, Withers. Perroy (1) Councilor Ellis. Sullivan (2). Councilors Greenlaw, Frye. Young (0). Resolution 17-13, Authorizing the City Manager to Execute a Lease with William Square, LLC for Public Parking in Downtown Fredericksburg (D17-50 thru D17-51). After a PowerPoint presentation and some discussion Councilor Devine made a motion to approve Resolution 17-13, authorizing the City Manager to execute a lease with William Square, LLC for public parking in downtown Fredericksburg; motion was seconded by Councilor Duffy and passed by the following 19569 Regular Session 02/14/17 recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). Resolution 17-14, Authorizing the City Manager to Execute a Contract for Replacement Five Downtown Traffic Signal (D16-52 thru D17-53). After a PowerPoint presentation Council had some discussion on what they would like to see on the street signs. Council suggested adding the block number and the City logo to the street sign and it was also suggested to add parking direction to the mast arm. Assistant City Manager Fawcett said he would ask the Public Works Director David King to see if the signs could be made wider to add additional text. Council also asked whether the pole could be wired for electricity to address the Christmas light issue and Mr. Fawcett said that was a separate capital improvement project and that project would address those lighting issues. Mr. Fawcett also explained that the City had made good progress on the lighting upgrades in the major corridors. He said the City had more money in Fiscal Year 2018 to do more improvements. Mr. Fawcett noted that the traffic operations center was up and running and they plan to showcase it to the Council soon. All operations can be done on the computer. They will be decommissioning 5 signals soon and possibly a few more in the future. Mr. Fawcett said they would like to upgrade more signals in the downtown and they have put an application into Virginia Department of Transportation to try to get funding for a signal at Hospitality and Noble Lane. Councilor Devine made a motion to approve Resolution 17-14, authorizing the City Manager to execute a contract for replacement five downtown traffic signal; motion was 19570 Regular Session 02/14/17 seconded by Councilor Duffy and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). Resolution 17-15, Authorizing the City Manager to Execute a Change Order to the 2015 Contract for Caroline Street Water Line Improvements to Provide for Sanitary Sewer Improvements (D16-54). After a brief presentation and some discussion Councilor Kelly made a motion to approve Resolution 17-15, authorizing the City Manager to execute a change order to the 2015 contract for Caroline Street water line improvements to provide for sanitary sewer improvements; motion was seconded by Vice-Mayor Withers and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). City Manager’s Report and Council Calendar (D16-55 thru D16-56). City Manager Baroody reviewed the Manager’s report and Council Calendar. Activities highlighted on the report were as follows: City Teams Support Annual Polar Plunge, Information Technology Meeting, Daddy Daughter Dance, Collaborative Efforts with UMW, and Caroline Street Water/Sewer Improvement Line Project. Adjournment. There being no further business to come before the Council at this time, Mayor Greenlaw declared the meeting officially adjourned at 8:12 p.m. Mary Katherine Greenlaw Mary Katherine Greenlaw, Mayor Tonya B. Lacey Tonya B. Lacey, Clerk of Council, CMC 19571 Regular Session 02/14/17 [This page intentionally left blank.] 19572