City Council

CITY OF FREDERICKSBURG, VIRGINIA HON. MARY KATHERINE GREENLAW, MAYOR HON. WILLIAM C. WITHERS, JR., VICE -MAYOR, WARD TWO CITY COUNCIL HON. KERRY P. DEVINE, AT-LARGE HON. MATTHEW J. KELLY, AT-LARGE HON. JASON N. GRAHAM, WARD ONE HON. DR. TIMOTHY P. DUFFY, WARD THREE Council Chambers, 715 Princess Anne Street HON. CHARLIE L. FRYE, JR., WARD FOUR Fredericksburg, Virginia 22401 Council Retreat October 12 & 13, 2018 City Council Biennial Planning Off-Site Meeting The Council of the City of Fredericksburg, Virginia held a work session on Tuesday, October 12 & 13, 2016, beginning at 8:30 a.m. at the Executive Plaza, 601 Carline Street, third floor. Council Present. Mayor Mary Katherine Greenlaw, Presiding. Vice-Mayor William C. Withers, Jr. Councilors Kerry P. Devine, Dr. Timothy P. Duffy, Charlie L. Frye, Jr., Jason N. Graham and Matthew J. Kelly. Also Present. City Manager Timothy Baroody, Assistant City Manager Mark Whitley, Assistant City Manager Doug Fawcett, City Attorney Kathleen Dooley, Economic Development Director Bill Freehling, Director of Community Planning & Building Services Charles Johnston, Transportation Administrator Erik Nelson, Public Works Director David King, Assistant public Works Director Dianne Beyer, Police Chief David Nye, Historic Preservation Planner Kate Schwartz, Senior Environmental Planner John Saunders, Information Technology Director Suzanne Tills, Finance Director Robin Shugart, Budget Manager Deidre Jett, Human Resources Director Robert Bell and Clerk of Council Tonya B. Lacey. Others Present. Tyler St. Clair, Facilitator Purpose of Retreat. The purpose of the retreat was to assist the City Council in ensuring its focus on governance and a positive direction for the City through a reaffirmation of the Council’s vision and a review of priorities for achieving it, along with gaining a deeper understanding of the staff’s work on organizational performance. Day 1 - The Council begin with a team building assignment. After the team building assignment was completed, they reviewed the local elected leadership model and vision strategy. Later in the morning, the Council was broken into groups and they worked on a brain storming activity to hear from the council members regarding asset, strengths, needs, interest and potential 1 initiatives. During the brainstorm they discussed things they would like keep and things they would like to change in the City. After lunch the City staff presented the various priorities and reviewed the work and progress of those priorities. This progress can be found in the Final Report. The staff also presented a video presentation on the values that were created by staff over the past couple of years. The Values are: Agile Innovation, Abundant Compassion, Outstanding Customer Service, Energized Work Environment, Essential Engagement and Unwavering Stewardship (See Attachment IV for the values descriptions). Day 2 – Budget Manager Jett began the day by reviewing the Capital Improvements and Finances. Staff presented a PowerPoint and reviewed the capital improvements, CIP Planning for Fiscal Years 2020-2025 for schools, public works, public facilities, public safety, courts, water and wastewater. Finance Director Shugart presented a PowerPoint that reviewed the debt service and Assistant City Manager Whitley presented a PowerPoint on the Five-Year Look Ahead. (See Attachment V for more information). After the financial overview the Council worked individually to review the current priorities to determine what they wanted to continue, eliminate or add. The Council ended the day discussing and reviewing each of the priorities. (See Attachment II for the highlighted changes). Adjournment. There being no further business to come before the Council at this time, Mayor Greenlaw declared the work session officially adjourned at 3:30 p.m. on October 13, 2018. ___Tonya B. Lacey _______ Tonya B. Lacey Clerk of Council City of Fredericksburg 2