Electoral Board

COMMONWEALTH OF VIRGINIA City of Fredericksburg OFFICE OF VOTER REGISTRATION AND ELECTIONS Executive Plaza, 601 Caroline Street, Suite 500-A, Fredericksburg, Virginia 22401 TELEPHONE: (540) 372-1030 DIRECTOR OF ELECTIONS & (540) 372-1031 GENERAL REGISTRAR FAX: (540) 373-8381 Marc C. Hoffman ELECTORAL BOARD E-MAIL: mhoffman@fredericksburgva.gov Rene Rodriguez,Chairperson WEB: www.fredericksburgva.gov Floyd I. Roberson,Vice Chairperson Cathie Fisher Braman, Secretary FINAL MINUTES FROM AUGUST 8, 2019 BOARD MEETING 1. Meeting called to order at 5:12 p.m. In attendance: Chair Rodriguez (by phone until 5:25 p.m.) Vice Chair Roberson, Director Hoffman, and Secretary Braman. 2. Approval of Agenda: Changes: 1. New Business: November election Programming & ballots, new ballot style and ballot count. 2. Add MOU discussion (for City) – that needs to get to City Attorney. Passed unanimously 3. OLD BUSINESS A. Acceptance of the Minutes Chair Rodriguez motioned to accept the May 2019 minutes. Vice Chair Roberson seconded. Passed unanimously. 4. Public Session Public comment opened at 5:35 p.m. No one present for Public Comment. 5. NEW BUSINESS A. DIRECTOR’S REPORT New Automark for Express Vote – delivery after November election. PrintElect will pick up old Automarks when new ExpressVotes delivered. Vice Chair Roberson motioned to accept the Director’s Report, Secretary Braman seconded. Passed unanimously. B. BALLOT STYLE AND PROGRAMING SPECIFICATION PAGE 2. Secretary Braman made a motion to approve the Ballot style and Programming Specification. Vice Chair Roberson seconded. All in favor. Passed unanimously. Vice Chair Roberson made a motion to accept the ballot count. Seconded by Chair Rodriguez, all in favor. Passed unanimously. C. CLOSED SESSION - 6:15 P.M. “Upon a motion made by Electoral Board Member Rodriguez and seconded by Vice Chair Roberson, and passed by a unanimous vote of the Electoral Board, the Electoral Board went into session pursuant to Section 2.2-3711 (A) (1) of the Code of Virginia for the consideration of “Performance Objectives and Director’s Review”. 7:30 P.M. Upon a motion made by Electoral Board Secretary Braman and seconded by Chair Rodriguez and passed by a unanimous vote of the Electoral Board, the Electoral Board reopened Open Session. Certification Upon a motion by Vice Chair Roberson and seconded by Chair Rodriguez and passed unanimously upon affirmative roll call vote in open session, it was that (i) only public business matters lawfully exempted from open meeting requirement: only such public business matters as were identified in the motion by which the closed was convened, were heard, discussed in the closed session of the Electoral Board. ROLL CALL VOTE: Chair:____________ Vice Chair:_____________ Secretary:_____________ 6. STRATEGIC PLAN It was decided to have a Work Session on August 24, 2019 from 8:00 a.m. to 11 a.m. for the purpose of discussing the Strategic Plan and other considerations. Vice Chair Roberson presented a proposed letter to City Council regarding a change in election procedures. Discussion followed. No decision made. The next posted meeting will be held on September 10, 2019 at 3:00 p.m.  Meeting adjourned at 7:36 p.m. Respectfully submitted, Cathie Fisher Braman Secretary _______________________ Chair Rodriguez __________________________ Vice Chair Roberson __________________________ Secretary Braman