City Council

October 16, 2023 The Fredericktown Village Council met in regular session on October 16, 2023 at 7:00 p.m. at the Fredericktown Municipal Building. PRESENT: Council Members Brewer, de Rojas, Hobson, Lanuzza, McKnight, and Shoemaker; Village Administrator Snell; Police Chief Myers; Fiscal Officer Graves; Solicitor Landon. Mayor Day called the meeting to order at 7:00 p.m. INVOCATION: Brian Snow, First Baptist Church. MINUTES: Lanuzza made a motion to approve the September 18, 2023 Council meeting minutes. Seconded by de Rojas. All Yea, except Hobson – Abstained. VISITOR COMMENTS: • Jason Bostic, Fredericktown Community Fire District, spoke about the replacement levy on the ballot for the November 2023 election. • Kristine Lindeman discussed the banners for light poles. There is $16,000 left in the village’s strategic funds from the Area Development Foundation. FCDF would like to utilize that for the banner program. Will look at creating a memorandum of understanding between FCDF and the village for the banner program. LEGISLATION (Third Reading) RESOLUTION NO. 2023-23 - A RESOLUTION AUTHORIZING THE FISCAL OFFICER TO APPLY FOR COUNTY PERMISSIVE FUNDS Lanuzza made a motion to pass Resolution 2023-23. Seconded by Hobson. All Yea. (Second Reading) ORDINANCE NO. 2023-24 - AN ORDINANCE DEFINING THE VILLAGE OF FREDERICKTOWN’S POLICY ON CREMATION AND DISPOSAL OF THE CREMATED REMAINS OF DECEASED INDIGENT RESIDENTS (Emergency) ORDINANCE NO. 2023-25 - AN ORDINANCE AMENDING VARIOUS ORDINANCES ESTABLISHING FEES FOR THE VILLAGE OF FREDERICKTOWN AND DECLARING AN EMERGECY Shoemaker made a motion to waive the three readings of Ordinance 2023-25. Seconded by Brewer. All Yea. Shoemaker made a motion to pass Ordinance 2023-25. Seconded by Hobson. All Yea. (First Reading) RESOLUTION NO. 2023-26 - A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM AND TO EXECUTE CONTRACTS AS REQUIRED FOR THIS PROJECT Shoemaker made a motion to waive the three readings of Resolution 2023-26. Seconded by Lanuzza. All Yea. Lanuzza made a motion to pass Resolution 2023-26. Seconded by de Rojas. All Yea. (First Reading) ORDINANCE NO. 2023-27 - AN ORDINANCE AMENDING ORDINANCE 2018-18 OF THE VILLAGE OF FREDERICKTOWN INCOME TAX ORDINANCE REGARDING MUNICIPAL INCOME TAX (First Reading) RESOLUTION NO. 2023-28 - A RESOLUTION PROVIDING TEMPORARY APPROPRIATIONS OF FUNDS TO MEET CURRENT AND OTHER EXPENDITURES OF THE VILLAGE OF FREDERICKTOWN, KNOX COUNTY, OHIO FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2024 (First Reading) RESOLUTION NO. 2023-29 - A RESOLUTION DECLARING CERTAIN VILLAGE PROPERTY SURPLUS TO THE NEEDS OF THE VILLAGE OF FREDERICKTOWN (First Reading) RESOLUTION NO. 2023-30 - A RESOLUTION AUTHORIZING THE MAYOR OR THE MAYOR’S DESIGNEE TO ENTER INTO AN AGREEMENT ALLOWING VILLAGE SPONSORED FLAGS AND BANNERS MOUNTED ON CERTAIN AEP POWER POLES Lanuzza made a motion to waive the three readings of Resolution 2023-30. Seconded by Brewer. All Yea. Lanuzza made a motion to pass Resolution 2023-30. Seconded by Brewer. All Yea. OLD BUSINESS: • Equipment life contact: Administrator Snell will create and manage an equipment/building life spreadsheet for the village. Council would like first draft before end of year. • Banners on AEP poles: Administrator received AEP agreement, and Mayor signed the agreement on September 29th. • Stop sign at High and Taylor Streets. Chief Myers does not recommend due to speed enforcement. • Handicap space. Safety Committee recommended moving the handicap in front of the Splash Park, down two spaces to Main and North side of 2nd Street. • Administrator Snell and Fiscal Officer Graves met with K.E. McCartney to go over the rate study that Council had requested. Their recommendation was to leave the rate increases as they are, and re-evaluate in five years. • de Rojas thanked would like to see the Active Transportation Plan on the Google Drive. Administrator Snell will put the plan on the Drive. Per the Complete Streets Policy, there is to be a Transportation Advisory Group established. She would like to see this done before the end of the year. • Hobson was approached by Steve Minor about the dumpster in the parking lot on West 1st Street, about keeping it where it is. Mayor Day said that he has to move it, he gets many complaints from residents about it. NEW BUSINESS: • Council agreed to go back to meeting twice a month. de Rojas requested Council meetings are not scheduled on Federal holidays. Fiscal Officer Graves will bring legislation to next meeting for 2024 meeting dates. • Council requested that Administrator Snell apply for two ODOT grants. One for sidewalks on Bollinger and St. Rt. 95/Sandusky St., and another for the St. Rt. 95 bridge beautification. • Mayor Day named Council Member de Rojas as Chairman of the Public Works Committee. • de Rojas brought up that there are two open Council seats. Solicitor Landon said we need to follow the Rules of Council to fill vacancies. The seats cannot be filled until the two Council Member seats expire at the end of the year. VILLAGE ADMINISTRATOR'S REPORT: • Prospective landowners looking at purchasing property in Fredericktown. Mayor and Administrator are looking at an Area Development Foundation grant to extend water/sewer to the area. • See attached for rest of report. FISCAL OFFICER'S REPORT: • Council reviewed the bills, financial reports and bank reconciliation statement for the month of September 2023. McKnight made a motion to approve the financial reports, bills and bank statement for September 2023. Seconded by Shoemaker. All Yea POLICE CHIEF REPORT: • Neighborhood Watch Meeting, Tuesday, October 17 at 6:30 p.m. • October 28 is National Drug Take Back Day • Doing joint training with EMS/ KC Mental Health Board 10/11 and 11/1 • Applied for Body camera grant through Ohio Criminal Justice Services ZONING INSPECTOR’S REPORT: None SOLICITOR’S REPORT: • Worked with Fiscal Officer Graves on changes to the tax ordinance. COMMITTEE REPORTS: PLANNING COMMISSION: None. Next meeting to be determined FINANCE, PUBLIC WORKS, SAFETY: • Finance will meet on November 6 at 5:30 to discuss the pay ordinance and banner program. MISCELLANEOUS COMMITTEE REPORTS: None ADJOURNMENT – McKnight made a motion to adjourn. Seconded by Shoemaker. All Yea. Meeting Adjourned at 8:05 p.m. _____________________________________ President Pro-Tempore Rick Lanuzza ___________________________ Suzan Graves, Fiscal Officer