Library Board

Keene Memorial Library Board Meeting Pinnacle Bank Board Room (1st Floor) 1030 N Broad St, Fremont NE 68025 6:30 P.M. October 20, 2025 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt the current agenda for October 20, 2025, regular meeting 3. Dispense with and approve September 15, 2025, minutes (attachment) 4. Reports a. Library Director’s Report i. Month in Review (attachment) ii. Statistics (attachments) b. Friends of the Library Report c. Finance-Library Expenditures Reports for September 2025 (attachment) 5. Breakout Box Exercise with Tammi Thiem for CE credits 6. Adjournment Next Regular Board Meeting – Monday, November 17, 2025, Pinnacle Bank Board Room Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on October 16, 2025. This meeting is preceded by a publicized notice in the Fremont Tribune, and the agenda is available at the front Circulation Desk of the Keene Memorial Library, 1030 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda.  Keene Memorial Library Board Meeting Pinnacle Bank Board Room (1st Floor) 1030 N. Broad St, Fremont, NE 6:30 P.M. September 15, 2025 Minutes Held in the Pinnacle Bank Board Room (1st Floor) and Board President Becky Pence called the meeting to order at 6:30 pm. Roll Call The following members were present: Tina Barham, Amanda Moenning, and Becky Pence. LeAnn Rathke arrived at 6:33 pm. Ryan Fiala arrived at 6:48 pm. Also present for the meeting were Laura England-Biggs, Library Director; Jody Sanders, City Administrator; Sally Ganem, City Council Liaison: and Tracy Swanson, Senior Office Associate. Senior Office Associate Tracy Swanson will be recording the meeting minutes. Notice of Meeting and Agenda This meeting was preceded by a publicized notice in the Fremont Tribune and the agenda posted at the 1st floor circulation desk of the Keene Memorial Library, located at 1030 North Broad Street, and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt the current agenda for the September 15, 2025, regular meeting. Board Member Barham made a motion to adopt the current agenda for the September 15, 2025, Library Board Meeting, and it was seconded by Board Member Moenning. Ayes: Barham, Moenning, and Pence. Motion carried 3-0 with 2 absent. Reading of Minutes Board Member Barham made a motion to approve the August 18, 2025, Library Board minutes, and it was seconded by Board Member Moenning. Ayes: Barham, Moenning, Rathke and Pence. Motion carried 4-0 with 1 absent. Final Review of Policy Manual Director England-Biggs asked the Board members if there were any additional changes to the manual. She would like to take it to the Council for approval in the month of October. Board members gave suggestions which will be updated. Board Member Fiala made a motion to approve and recommend to City Council, and it was seconded by Board Member Moenning. Ayes: Barham, Fiala, Moenning, Rathke and Pence. Motion carried 5-0 with 0 absent. Page 2 of 8 Reports Library Director’s Report Month in Review No action taken. Statistics No action taken. Friends of the Library Report No action taken. Finance – Library Expenditures Reports for August 2025 No action taken. With no further business, the motion to adjourn was made by Board Member Fiala, seconded by Board Member Moenning; Time: 7:21 p.m. Ayes: Barham, Fiala, Moenning, Rathke and Pence. Motion carried 5-0 with 0 absent. Next Regular Board Meeting will be held October 20, 2025, at 6:30 pm in the Board Room (1st Floor) located at Keene Memorial Library, 1030 N Broad St, Fremont NE. Prepared by Tracy Swanson, Senior Office Associate Signed by LeAnn Rathke, Board Secretary Page 3 of 8  Keene Memorial Library Monthly Director’s Report – Laura England-Biggs CE/Webinars attended: Do’s and Don’t’s of D&D (Dungeons & Dragons) Responding to Online Negativity – a guide for libraries Charting the Course: Introducing SirsiDynix's New Product Roadmap Google Docs Training in-house Virtual SKILLS networking event Let's Debrief: Library Incident Support Tools for Frontline Staff Learn From Librarians: Strategies for Engagement & Promotion Week of September 15-20 2025 The Library’s operating budget passed intact, and we are proposing some StoryWalks in several the City Parks in FY beyond the current cycle. Dan, Chelsea and I spent time learning more about Day to Day Enterprise administration (our current website platform and online catalog). Sonia and I attended the Washington School Family Engagement Night and interacted with well over 245 people. Week of September 22-27 2025 Served and helped with Employee Lunch on Tuesday the 23rd alongside fellow department heads. Week of September 29 – October 4 2025 Spoke at an Honors class at Midland for Katy Jones, explaining how public libraries work and how the students could get involved in the community wherever they land after they graduate. Week of October 6-11 2025 Attended a review of the 2024-2025 Public Library Survey data gathering process which is changing this year – we had to go back and break out programs and outreach differently and segregate programs into on-site and off-site offerings. It was a busy couple of days. Then Baker & Taylor, the survey collection software vendor, announced they are going out of business, so the data collection is on hold. Attended the Law Enforcement Center Groundbreaking on Friday at 9 am. Page 4 of 8 Dan and I met with Rick Strong from the 50th Anniversary of the Pathfinder Hotel Explosion steering committee to determine which audio clips would accompany which slides – Dan Moenning is adding the sound to the PowerPoints Rick has assembled. (Earlier in 2025, the Library had the original 911 call audiocassettes and a VHS of an earlier recording from the 25th anniversary digitized for access and preservation.) Met with a family who donated a large sum to the library to purchase additional Large Type books in memory of their mother, who was a LT reader. Also gave the family a tour as none of them had been in the building since the renovations. Week of October 13-18 2025 Youth Services Librarian Justine Ridder out on Maternity Leave so Laura filling in on Kindergarten Storytimes for the next few months. We currently visit 6 out of 7 public schools, Trinity, and Bergan. Sonia and Laura represented the library at Halloween Hysteria Thursday night. Page 5 of 8  Keene Memorial Library Statistics Fiscal 2025 Door Count # Adult Items Circulated Aug Sep YTD Aug Sep YTD 4,663 4,387 66,451 3,587 3,179 41,702 Av. Daily Attendance # Children/YA items circulated Aug Sep AVG Aug Sep YTD 179 175 219 6,004 5,635 64,582 Meetings held Download Checkouts Aug Sep YTD Aug Sep YTD 113 137 1,211 8,590 8,245 97,410 Meeting attendance Average Daily Circulation Aug Sep YTD Aug Sep AVG 545 861 6,858 699 682 672 Page 6 of 8 youtube.com/@whofi | support@whofi.com | whofi.com  Keene Memorial Library Statistics Fiscal 2025 AWE Computer Use - minutes AWE Computer Use - sessions Aug Sep YTD Aug Sep YTD 23,731 20,296 227,644 4,744 4,058 45,503 Web Visits Who's on my Wi-fi Aug Sep YTD Aug Sep YTD 15,919 16,195 178,967 4,267 4,216 41,356 On-line Learning Sessions Database sessions Aug Sep YTD Aug Sep YTD 94 86 2,000 4,673 4,271 47,366 Internet/Computer Use Public Printing (pages) Aug Sep YTD Aug Sep YTD 416 525 5,417 1,703 2,421 20,885 Page 7 of 8 youtube.com/@whofi | support@whofi.com | whofi.com  NLFS001 Auditors Trial Balance Accounting Period: 12/2025 Fund(s): 001 - General Fund Report Generated on Oct 13, 2025 8:08:20 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Actual Prior Two Years Actual 09/30/2025 (prelim) 001-2031-419.20-12 Communications 2,598.96 1,300.00 1,889.25 (3,188.21) 1,376.70 3,140.72 001-2031-419.20-65 Service Agreements 53,612.21 40,195.00 (13,417.21) 31,224.96 22,768.39 001-2031-419.20-99 Other Contractual Service 1,349.18 (1,349.18) 4,009.52 001-2031-419.30-55 Software 3,961.20 5,744.75 001-2031-419.30-56 Parts/Mach & Equipment 3,609.70 1,051.92 (4,661.62) 20,678.61 3,792.40 001-2031-455.10-10 Salaries/Wages 737,086.38 808,075.00 70,988.62 627,836.00 567,134.01 001-2031-455.10-14 Health Insurance 213,607.17 111,251.00 (102,356.17) 204,536.88 92,456.82 001-2031-455.10-15 Overtime Wages 7.57 1,250.00 1,242.43 260.24 145.59 001-2031-455.10-22 FICA/Medicare 52,937.67 60,167.00 7,229.33 44,490.36 41,847.64 001-2031-455.10-23 Pension 31,002.37 29,791.00 (1,211.37) 23,042.81 23,545.65 001-2031-455.20-11 Postage & Printing 3,200.00 2,200.00 2,400.00 (3,400.00) 1,634.00 1,600.00 001-2031-455.20-13 Training & Travel 6,006.24 10,000.00 3,993.76 7,504.89 2,442.49 001-2031-455.20-14 Freight & Express 27.00 001-2031-455.20-33 Legal Advertising 66.50 100.00 33.50 52.79 419.92 001-2031-455.20-41 Utility Services 76,908.26 52,000.00 (24,908.26) 64,326.41 37,286.30 001-2031-455.20-43 Gen Admin Svc from DU (3,550.20) 3,550.20 001-2031-455.20-60 Repairs & Maintenance 25,967.57 7,500.00 (18,467.57) 6,924.51 2,342.20 Page 8 of 8 001-2031-455.20-65 Service Agreements 28,432.22 40,745.00 33,530.00 (21,217.22) 47,425.90 15,258.26 001-2031-455.20-70 Rents 662.16 800.00 331.08 (193.24) 510.28 1,280.28 001-2031-455.20-93 Dues & Subscriptions 2,160.47 2,755.00 594.53 1,962.40 17,503.68 001-2031-455.20-98 Taylor collection 500.00 500.00 001-2031-455.20-99 Other Contractual Service 27,380.91 18,400.00 119.01 (9,099.92) 19,202.78 210,585.66 001-2031-455.30-31 Office Supplies 7,840.77 9,000.00 1,159.23 11,295.97 3,740.37 001-2031-455.30-35 Printing 524.82 500.00 (24.82) 154.77 150.00 001-2031-455.30-41 Food Supplies 564.10 4,000.00 3,435.90 607.71 55.68 001-2031-455.30-44 Fuel/Oil/Grease 43.27 200.00 156.73 31.56 52.65 001-2031-455.30-49 Bldg/Structural Materials 9,395.36 10,000.00 141.00 463.64 8,895.28 3,206.03 001-2031-455.30-51 Books & Periodicals 154,677.09 180,000.00 11,044.14 14,278.77 133,529.01 117,167.29 001-2031-455.30-58 Horticultural Supplies 1,439.72 (1,439.72) 001-2031-455.30-63 MV Fuel Parts 10.58 (10.58) 145.72 001-2031-455.30-76 Signs 1,056.63 1,000.00 (56.63) 233.59 001-2031-455.30-79 Other Commodities 6,755.53 5,000.00 469.87 (2,225.40) 29,198.77 1,479.79 001-2031-455.40-11 Furniture & Fixtures 419,610.46 001-2031-455.40-13 Bldg/Improve Acquisition (42,230.64) 42,230.64 1,634,780.73 7,164,820.32 001-2031-455.40-90 Capital Under $5,000 3,237.91 (3,237.91) 001-2031-455.40-99 Other Capital Outlay 13,539.60 22,000.00 8,460.40 3,748.00 001 - General Fund Total 1,462,130.72 1,418,729.00 8,745.63 (52,147.35) 3,349,326.09 8,343,860.61 User Name: Laura Anderson