Library Board

September 17, 2012 Board Member Connie Schmeichel called the meeting to order at 10:06 a.m. in the library board room with the following members present: Connie Schmeichel, Jan Therien and Jenice Wolfe. Also present was Director Janet Davenport. Board Members absent: Larry Jirsak. The meeting was preceded by publicized notice in the Fremont Tribune and Radio KHUB and the agenda displayed in the municipal building, the Keene Memorial Library, online at www.fremontne.gov/library and distributed and emailed to the Library Board members on September 11, 2012 and is open to the public. A copy of the open meeting law is posted continually for public inspection and is located near the entrance to the Board Room. Board Member Wolfe moved to approve the minutes of the regular meeting on July 16, 2012. Board Member Therien seconded the motion. Carried. The August 20, 2012 meeting did not have a quorum in attendance and no official meeting was conducted. Unfinished Business – Budget Process Update – Ms. Davenport indicated the city budget was passed with little discussion. The library is well served in gaining $30,000 in the materials budget that was bringing us back to the level of the materials budget of 2010-2011. An additional 4.97 hour per week part-time library aide position has also been added. Keno Projects Update – Ms. Davenport reported the new children’s furnishings had been received and that the Friends of the Keene Memorial Library would have a volunteer evening to assemble the display shelving units. The landscaping project is moving forward, Siffring Landscaping and Garden Center was awarded the contract for the project. Native grasses and perennials were requested as the basis for the planting design. Work is expected to be done in the coming two weeks, with plantings finished by September 28, 2012. Discussion of Committees - Tabled until next meeting New Business – Resignation of Board Member Fedde was announced, Board Member Wolfe was nominated to replace Ms. Fedde as Board Secretary. Marketing i. Designs developed by Kelly Olson, Library Assistant III, were distributed showing the Board how the library could build on the City’s Fremont Pathfinder logo for use in publications, on the website and on library cards. Members of the Board liked the same design as staff and recommended its use. ii. In September the library will focus on introducing its new electronic resources to the public and building use for the products. The Board was interested in what databases and electronic resources were made available and in the statistics of their use. iii. September is National Library Card Month and the library is promoting the importance of every individual having a library card for access to library materials and electronic resources. Board Member Schmeichel mentioned her appreciation  for the slide show “60 ways to use your library card” we have displayed on Keene Memorial Library’s home page. This was resource provided by ALA for use in marketing National Library Card Month. Keene Memorial Library Rules of Conduct/Computer and Internet Policies – Proposed Revisions. Ms Davenport went over the revised document and highlighted proposed changes in language, additions and two changes in policy. Language changes were made to provide staff more flexibility in administration and the addition of on the library’s use of filters on library computers. The policy changes include: a. The age requirement to use computers with e-mail and social media access was changed from 19 to 17 reflecting the Children’s Internet Protection Act definition of a minor as “any individual who has not attained the age of 17”. b. Non Resident visitors will be provided free access to library computers without regard to the type of access they provide. If a visitor wants a card for ongoing access, there is a $2.00 charge for a “Computer User” library card. Previously there was a charge for access to computers offering e-mail access and a guest pass was issued without charge for access to other computers. Board Member Therien moved to approve revisions and recommend the revised policy to City Council. Board Member Wolfe seconded the motion, which was approved 3-0. Statistic - The statistical information provided to the Board at meetings was discussed. Consensus was the Board found this information satisfactory. Director’s Report: September 25 is Runza’s Great Books for Great Kids fundraiser event. The Fremont Runzas will donate 15% of sale sales for the day to Keene Memorial Library for children’s materials. So have lunch or dinner at Runza. Keene Library is moving forward with the Every Child Ready to Read program. Youth Services librarian Laura England-Biggs is working in conjunction with Stacey Pawling of ESU 3’s Early childhood Development Network to present a series of programs for parents of children between the ages of birth and 5 years. Monthly from October to February a workshop will be presented on a Wednesday evening and repeated on Saturday morning. The information flyer on the programs was distributed to the Board. The Fremont Tribune ran an nice article on September 14 about the Library’s observance of September as National Library Card Month. The article focused on the services a library card can provide and the Keene Memorial Library’s electronic resources. Following is the report of the Library Director for July, 2012 and August, 2012: July July Year to Year to 2012 2011 Date Date 2011-12 2010-11 No. of items issued: 14,712 15,762 128,862 135,427 Attendance: 12,165 11,769 99,309 100,132 Days Open: 30 30 Av. Daily Circulation: 490 525 Av. Daily Attendance: 405 392 Reference Questions: 500 454 5,451 3,936 Magazine Articles Accessed: 21 2 133 50 Database Searches: 978 835 6,975 5,598 Overdrive (downloadable bks) 365 163 3,067 1,762 Interlibrary Loans: 86 79 1,059 1,027 Borrowed 9 5 111 136 Lent 77 74 948 891 Meeting Held: 86 60 804 720 Internet/Computer Use: 3,199 3,330 26,443 27,114 Items Added: 326 Items Discarded: 48 Vol. in Collection: 95,053 August August Year to Year to 2012 2011 Date Date 2011-12 2010-11 No. of items issued: 13,534 15,112 142,396 150,539 Attendance: 11,157 10,968 110,466 111,100 Days Open: 31 31 Av. Daily Circulation: 437 487 Av. Daily Attendance: 360 354 Reference Questions: 545 517 5,996 4,453 Magazine Articles Accessed: 2 0 135 50 Database Searches: 793 254 7,768 5,852 Overdrive (downloadable bks) 385 162 3,452 1,924 Interlibrary Loans: 98 105 1,157 1,132 Borrowed 12 10 123 146 Lent 86 95 1,034 986 Meeting Held: 59 56 863 776 Internet/Computer Use: 3,407 3,487 29,850 30,601 Items Added: 467 Items Discarded: 11 Vol. in Collection: 95,509 Friends of the Library’s Report – No report With no further business, a motion was made to adjourn at 11:00 a.m. (Signed) by Janet Davenport, Library Director