Library Board

February 17, 2014 Board Member Larry Jirsak called the meeting to order at 3:35 p.m. in the library board room with the following members present: Larry Jirsak, Cindy Slykhuis and Jan Therien. Also present was Director Janet Davenport. Members absent Connie Schmeichel and Jenice Wolfe. The meeting was preceded by publicized notice in the Fremont Tribune and Radio KHUB and the agenda displayed in the municipal building, the Keene Memorial Library, online at www.fremontne.gov/library and distributed and emailed to the Library Board members on February 14, 2014 and is open to the public. A copy of the open meeting law is posted continually for public inspection and is located near the entrance to the Board Room. Board Member Therien moved to approve the minutes of the regular meeting on December 16, 2013 and January 20, 2014. Board Member Slykhuis seconded the motion. Carried. Unfinished Business – Board Member Recruitment: Board Member Therien brought up from the floor the question of progress in identifying future potential board member candidates. The desire for diversity on the board, and representation from the Latino community was noted. New Business – Marketing Possibility: Geek the Library: Director Davenport introduced the “Geek the Library” marketing campaign developed by OCLC and the Gates Foundation to promote library awareness in the community. Participants in this project are provided with a variety of promotional materials, templates for preparing localized information and support from the national project team. Board members encouraged Director Davenport to go forward with this campaign at Keene Memorial Library Annual Report-. Director Davenport presented the draft text of the Annual Report. Board Member Therien made several suggestions on formatting for the report to make it more readable for the City Council. Policy Review: Bulletin Boards and Exhibits – the Board reviewed the Bulletin Board and Exhibits policies. It was determined there was no need to revise the existing policies. Director’s Report Director Davenport reported the following:  The library’s next Prime Time Family Reading Time series will begin on March 27, 2014. It will feature 6 sessions, the final one on April 24. We are working with Washington school and the first two meetings will be there and then shift to the library in  hopes of attracting families not familiar with and comfortable with coming to the library. This will be a Thursday evening program starting at 6:00 PM.  Director Davenport will attend the Public Library Association Conference in Indianapolis March 11 – 15, 2014. This annual conference occurs every two years and is focused the programs and issues specific to public libraries.  William Kent Krueger, an award winning novelist from Minnesota, will be speaking at the library. This event is being sponsored by the Friends of the Library and organized by library staff.  An intern will be starting at the library on February 24 as part of the Nebraska Library Commission’s 21st Century Librarian grant. She will be assisting with program related duties as well as learning about the overall operation of the library. One project will be to complete a survey on library customer programing interests.  The library is now asking the users of our meeting rooms to return them to a defined configuration when they complete their meetings. We are providing a small vacuum and cleaning supplies with the request they leave the room in the same condition they found it. This should make the facility more inviting for groups when there are several meetings on the same day. We also will be collecting statistics on the number of people attending meetings to better document the use of library facilities.  Member Slykhuis asked if there were any volunteer public service projects her Kiwanis group could do over a lunch hour. The idea of stuffing Summer Reading Program bags was mentioned. Following is the report of the Library Director for December 2013: December December Year to date Year to date 2013 2012 2013 2012 No. of items issued: 9,795 9,367 32,053 32,345 Attendance: 8,428 28,522 Days Open: 29 30 Av. Daily Circulation: 363 312 Av. Daily Attendance: 281 Reference Questions: 273 355 808 870 Web Visits 860 3,106 On-line Learning Sessions 5 52 Database Uses: 3,829 750 7,922 4,280 Internet/Computer Use: 2,213 2,404 7,087 6,929 Interlibrary Loans: 68 56 254 251 Borrowed 8 6 48 23 Lent 60 50 206 228 Meeting Held: 63 80 222 257 Items Added: 446 Items Discarded: 985 Vol. in Collection: 101,244 Following is the report of the Library Director for January, 2014: January January Year to Year to 2014 2013 Date Date 2013-14 2012-13 No. of items issued: 11,121 22,922 43,174 55,267 Attendance: 9,837 38,359 Days Open: 30 30 Av. Daily Circulation: 371 764 Av. Daily Attendance: 328 Reference Questions: 340 477 1,148 1,347 Web Visits 1,190 4,296 On-line Learning Sessions 36 88 Database Searches: 8,586 195 16,508 4,508 Internet/Computer Use*: 1,279 2,794 10,568 9,723 Interlibrary Loans: 109 117 363 368 Borrowed 20 13 68 36 Lent 89 104 295 332 Meeting Held: 67 93 289 350 Items Added: 413 Items Discarded: 471 Vol. in Collection: 101,186 *Note: January 2014: Internet/Computer Use total is only for half of the month (17th-31st) Friends of the Library’s Report – Board Member Jirsak, reporting as Liaison to the Friends Board, indicated the Annual Meeting would be held on Sunday March 9. The annual Friends of the Library Book sale will be April 10-13. Board Member Therien moved to adjourn and Board Member Slykhuis seconded, with no further business, meeting was adjourned at 4:46 p.m. (Signed) by Janet Davenport, Library Director