Library Board

June 15, 2015 Board President Larry Jirsak called the meeting to order at 3:30 p.m. in the library board room with the following members present: Larry Jirsak, Jan Therien, and Connie Schmeichel. Also present were Library Director Janet Davenport. Members absent: Virginia Meyer. The meeting was preceded by publicized notice in the Fremont Tribune and the agenda displayed in the municipal building, the Keene Memorial Library, online at www.fremontne.gov/library and distributed and emailed to the Library Board members on June 11, 2015 and is open to the public. A copy of the open meeting law is posted continually for public inspection and is located near the entrance to the Board Room. Board Member Therien moved to approve the minutes of the regular meeting on May 18, 2015, with the following correction: Unfinished business – Library Board Work Plan - The Board discussed the plan document further. Board Member Therien requested a library staff member be invited to the first portion of future meetings to promote Board knowledge of the library and its operations. Visits to areas of the library and discussion of their function was another suggestion. Board President Jirsak suggested many Board activities will continue as before. Board Member Schmeichel seconded the motion. Carried. Library Staff Member Visit - Kelly Olson, Library Assistant III Mr. Olson told the board about his duties supporting Horizon, library computers and software. In addition he work with adult programming. He discussed working with Library Director Davenport on projecting future technology needs. Board Member Schmeichel asked about the Kindle e-reader circulation project. Mr. Olson outlined his testing with users and current status. Unfinished business – Library Board Work Plan - The Board determined they would revisit this periodically, but does not need to be a monthly item on the Board Agenda. Recommendations of Possible New Board Members to Mayor – Board Member Therien moved to recommend Valeria Marquez to the mayor to fill the Library Board seat left vacant with Board Member Slykhuis moved to a neighboring community. Board member Schmeichel seconded. The motion was passed. A second possible board member has been identified for a future opening. The Board had previously determined they would like to change the language of the library portion of the city code to allow for growth of the Library Board with up to seven Board Members. Director Davenport was asked to take the proposed changes to City Council. 2015-2018 Strategic Plan Process - Community information gathering survey - Board members expressed interest in developing a community survey and requested Director Davenport bring together examples of surveys done by other libraries for review. New Business – None presented Director Report: News  Summer Reading Program began with our first featured performer, magician Jeff Quinn, on Tuesday May 26th. The official Kickoff event was held on Thursday June 28th. The party was moved into the City Auditorium due to weather. Parks department summer staff and library staff provided a great event for participants. Personnel  At the end of a 2 week period Ms. Rein resigned indicating she did not feel like the job was a “good fit” for her.  We also had a resignation from one of our part –time Library Aides.  City Administration has decided that we need to request authorization for reclassification of the Library Assistant II position to Library Assistant III through the budget process rather make the change based on the discussion and agreement with the Human Relations Director and the City Administrator. We will fill the open full time position as a Library Assistant II and request the authorization of a Library Assistant III in the budget request.  Dorlissa Beyer is starting Monday, June 15, as a Library Assistant II. Mark Your Calendars  June 19, 11 am – 4 pm – OverDrive Digital Bookmobile will visit the library. It provides exhibits on using e-books, downloadable audio books and e-book readers to visitors.  July 11, 2 PM -- Lemonade on the Lawn, annual Friends of Keene Memorial Library event with a “Frozen” theme.  July 16, time to be determined – Friends of the Library – TRIP Paranormal fundraising event. Following is the report of the Library Director for May, 2015: May May Year to Year to 2015 2014 Date Date 2014-15 2013-14 No. of items issued: 11,228 11,692 85,469 88,440 Attendance: 7,935 8,196 60,724 39,833 Days Open: 30 30 Av. Daily Circulation: 374 390 Av. Daily Attendance: 273 273 Reference Questions: 350 358 2,487 2,432 Web Visits: 1,527 1,354 10,937 9,820 On-line Learning Sessions: 15 9 141 177 Database Searches: 1,899 3,650 20,598 37,761 Internet/Computer Use: 1,912 2,227 15,717 17,631 Interlibrary Loans: 79 65 640 731 Borrowed 6 12 82 132 Lent 73 53 558 599 Meeting Held: 65 63 535 562 Items Added: 430 Items Discarded: 751 Vol. in Collection: 106,968 Friends of the Library’s Report – The La Brezza statue will be returned to the library and a dedication ceremony will take place at 11 AM on Saturday July 11, 2015. That afternoon “Frozen Lemonade on the Lawn” inviting children to participate in games and crafts will take place at the Library in conjunction with John C Fremont Days. Board Member Therien indicated the Book sale Sorters are noticing a large influx of withdrawn library books and wondered about the criteria for weeding. Director Davenport indicated that the number of recent uses, age and condition of a book were considered. Board Member Schmeichel moved to adjourn and Board Member Therien seconded, with no further business, meeting was adjourned at 4:52 p.m. (Signed) by Janet Davenport, Library Director