Library Board

May 16, 2016 Board Chair Larry Jirsak called the meeting to order at 3:38 pm. Members present included Larry Jirsak, Connie Schmeichel, Shari Kment. Also present was Interim Library Director Laura England-Biggs. The meeting was preceded by publicized motive in the Fremont Tribune and the agenda displayed in the municipal building, the Keene Memorial Library, online at www.fremontne.gov/library and distributed and emailed to the Library Board Members on May 11, 2016 and is open to the public. A copy of the open meeting law is posted continually for public inspection and is located near the entrance to the Board Room. Reading of the Minutes of the meeting held April 18, 2016: Motion by Board Member Schmeichel to approve as submitted, second by Board Member Kment. Motion carried. Unfinished Business: Library Director Search: The interviews for library director will be held at the library this Thursday May 19 from 8 am to 4 pm. There will be 6 candidates interviewed. Board Member Schmeichel will sit on the interview committee once again. City Administrator Shotkoski cannot attend the interviews but is sending Park & Rec director Dan Seder in his place. The group discussed asking whether the acting director should be included on the committee. Volunteer Policy: This remains unfinished because the acting director is waiting for the new director to be hired before going to City Council. Wall Project: We now have drawings for the removal and replacement of the damaged section of the south wall. Four vendors have been contacted to see if they would like to bid the project. New Business: New Board Member: Shari Kment introduced herself to the board members and talked about her background. Following is the report of the Library Director for April, 2016: April April Year to Year to 2016 2015 Date Date 2015-16 2014-15 No. of items issued: 10,318 10,157 74,291 74,241 Attendance:** N/A 7,447 N/A 52,789 Days Open: 30 29 Av. Daily Circulation: 344 350 Av. Daily Attendance: Reference Questions: 131 311 1,455 2,137 Web Visits: 1,111 1,468 8,225 9,410 On-line Learning Sessions: 35 25 229 126  Database Searches: 11,362 3,602 82,276 18,699 Internet/Computer Use: 1,913 1,930 13,362 13,805 Interlibrary Loans: 65 104 517 561 Borrowed 5 17 51 76 Lent 60 87 466 485 Meeting Held: 79 65 518 470 Items Added: 364 Items Discarded: 317 Vol. in Collection: 102,562 **Attendance is unavailable at this time. Following is the report of the Library Director for May, 2016: May May Year to Year to 2016 2015 Date Date 2015-16 2014-15 No. of items issued: 11,446 11,228 85,737 85,469 Attendance**: N/A 7,935 N/A 60,724 Days Open: 30 30 Av. Daily Circulation: 371 374 Av. Daily Attendance: Reference Questions: 118 350 1,573 2,487 Web Visits: 1,127 1,527 9,352 10,937 On-line Learning Sessions: 18 15 247 141 Database Searches: 10,630 1,899 92,906 20,598 Internet/Computer Use: 1,897 1,912 15,259 15,717 Interlibrary Loans: 64 79 581 640 Borrowed 6 6 57 82 Lent 58 73 524 558 Meeting Held: 54 65 535 535 Items Added: 363 Items Discarded: 0 Vol. in Collection: 102,925 **Attendance is unavailable at this time. Reports: Director’s Report: Upcoming events include the annual Summer Reading Program launch party on Thursday May 26 from 1-3 pm and the Fantastic Future Me launch open house that same day from 5-7 pm. Time has been spent ordering materials. Laura reported learning to replace the battery for the security system this month. Summer reading program planning continues and is winding down with the approach of June. Jess and Laura made it out to all the elementary schools this year, in addition to the Middle School and John Crossing Academic Center. Three Rivers Library System Board activity included a Board meeting in Greenwood (at the Greenwood Public Library) and a scholarship committee meeting to discuss what to do with funds that were not used for Public Library Association 2016. The water softener flooded recently, which drenched the server room again. The water softener is turned off for the time being, the drain has been snaked out, and we are working on getting salt for the water softener. (We have the water softener because of the humidifier attached to the HVAC system.) Once that is in place, we will restart the system and see if things are in working order. Considering whether to have a flag ceremony this year at John C Fremont Days or just change out the flag and drop the old one off to be destroyed. Jess Hill attended the NEST-fest at Midland University on Saturday May 7 and read to approximately 25 children. Many others picked up information on the Summer Reading Program. Three different ELL classes at the high school received library cards last week, at the request of one of the teachers at the school (Ms Bunn). Staffing continues to present challenges. The Library Assistant III vacancy left by Katie Roberts and the Library Aide vacancy which will be left by Debra Poehling have been posted and closed. Laura will review applications Tuesday May 17 at 1 pm and interviews will be set some time after that. Friends of the Library: The Friends have decided not to hold a Lemonade on the Lawn this year, citing lack of attendance and lack of return on their investment. The Book Sale made about the same amount as last year, over $12,000. The Friends have decided to invest $10,000 of their checking account balance in a Fremont Area Community Foundation account where it can still be available for withdrawal but earn more interest than it does in checking. With nothing further to discuss, Board Member Schmeichel made a motion to adjourn. Board Member Kment seconded. Meeting adjourned at 4:30 pm.