Library Board

June 18, 2018 Board President Larry Jirsak called the meeting to order at 3:30 p.m. in the library auditorium. Roll Call The following members were present: Larry Jirsak, Earl Underwood Shari Kment and Lori Dahl. Also present was Library Director Walker and Senior Office Associate Tracy Parr. Tracy will be recording the meeting minutes. Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda displayed in the municipal building, online at www.fremontne.gov/library and distributed. A copy of the open meeting law is posted continually for public inspection and is located near the entrance to the Board Room. Reading of Minutes Board Member Underwood moved to approve the May 21st minutes. Board Member Kment seconded it. Carried. Unfinished Business - NONE New Business – 1. Expansion Project. Director Walker discussed that she and the Board thought that Ally Poyner Macchietto was hired to see us through the entire expansion, but that she has now been told by the City Administrator that they were only for the pre-design phase and that we now need to go out for RFP for all the other phases. Director Walker provided the RFP contract with APM and explained how there may be confusion about going out to bid for the actual contractors, which we will do or APM will do depending on which process we choose moving forward. There seems to be some conflicting information and now we are working on trying to figure out what our next step is. Larry and Tina are going to try and get another meeting with City Administrator Brain Newton and Finance Director Jody Sanders to discuss these issues. In other expansion news, the Expansion Committee Chair, Jeff Hoffman has stepped down from the project and Director Walker is now the Interim Chair. Also discussed was the need for people to serve on the Design Committee. Tracy Parr, Shari Kment and Lori Dahl all said that they would be willing to sit on that committee. 2. Technology Plan was discussed with the Board and we will go over it at the next meeting. 3. Summer Reading Program Overview. We have had large numbers attending our Monday shows with 250 plus coming to the String Beans concert and 546 people attending two shows for the Omaha Street Percussion. Reports 1. Directors Report - Director Walker reported that our landscaping is being worked on by Jon Kuddes who works for Parks & Rec. He is doing a great job and recently added flowers under the flag pole area. We are still in need of hiring an arborist to handle some tree trimming issues. She also mentioned we are reaching the end of our purchasing year. A In addition she discussed that the bathroom remodel is on hold indefinitely due to stipulations of the grant not allowing for changes to the remodel within 10 years’ time causing conflicts with the expansion project. The library is still working on revamping all policies and procedures. We received new laptops that were purchased from A Trust funds. They will be used to by Kelly to start developing adult computer classes and Laura to start developing coding classes for kids. Director Walker also mentioned that she and Elisa Cruz are headed to ALA in New Orleans Thursday and Friday. Elisa received a full scholarship to cover all conference costs from TRLS and has recently been notified that she has been awarded the Spectrum Scholarship from ALA, which covers all of her school costs until graduation as well as full conference costs for 2019 ALA in Washington DC. She will be honored at a dinner in DC next year during ALA. With no further business, motion to adjourn was made at 4:23 p.m. with Board Member Underwood making the motion and Board Member Kment seconding it. Carried. (Signed) by Tina Walker, Library Director