Library Board

July 16, 2018 Board President Larry Jirsak called the meeting to order at 3:30 p.m. in the library boardroom. Roll Call The following members were present: Larry Jirsak, Earl Underwood Shari Kment and Lori Dahl. Also present was Library Director Tina Walker and Senior Office Associate Tracy Parr. Tracy will be recording the meeting minutes. Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda displayed in the municipal building, online at www.fremontne.gov/library and distributed. A copy of the open meeting law is posted continually for public inspection and is located near the entrance to the Board Room. Reading of Minutes Board Member Underwood moved to approve the June 18th minutes. Board Member Dahl seconded it. Carried. New Business – 1. Expansion Project. City Administrator Brian Newton, Assistant City Administrator Shane Wimer, and Director of Finance Jody Sanders attended the meeting to discuss bid and quote process for the expansion. Discussion was held, that the Library board believed the Alley Poyner Macchietto was hired for the entire project. City Administrator Brian Newton, after much debate, stated that the project was required to go back to bid for project manager/architect firm to oversee phases 2 and 3. Per Director Walker the project is currently in fundraising for phase 1 and likely won’t reach phase 2 until Fall 2019 or Spring 2020, because fundraising funds need to be secured before moving on. At that time, the project will go out to public bid for architect firms for project manager. City Administrator Brian Newton advised Director Walker to do a change order of the current purchase order for Alley Poyner Macchietto as approved by City Council to cover additional costs for support provided by Alley Poyner Macchietto for the remainder of phase 1. 2. Resident Juvenile Cards. Director Walker discussed that library cards for minor were changed to resident juvenile cards to prevent them going to collections. 3. Unique Management. Director Walker expressed staff desire to bring account collection processes back to in-house and to cancel contract with Unique Management. She advised this is on the horizon in the future and she will be coming back to the Library Board for approval. Unfinished Business - Technology Plan. At the last board meeting on June 18th board members were given the technology plan to review for edits and changes. Director Tina Walker will take their edits under advisement and make changes. The next step is to meet with IT Manager Nick Brand to discuss input on the library’s technology plan. Reports 1. Directors Report – See attached document. With no further business, motion to adjourn was made at 5:00 p.m. with Board Member Underwood making the motion and Board Member Dahl seconding it. Carried. (Signed) by Tina Walker, Library Director