Library Board

Keene Memorial Library Board Meeting Keene Memorial Library-Downstairs Large Meeting Room 1030 N. Broad St., Fremont, NE 6:30 P.M. January 17, 2022 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for January 17, 2022 regular meeting agenda 3. Dispense with and approve December 20, 2021 minutes (attachment) 4. Unfinished Business a. Community Needs Response Planning discussion 5. New Business a. Annual Report presentation (attachment) 6. Reports a. Library Director’s Report i. Month in Review ii. Expansion Project Update b. Friends of the Library Report c. Finance-Library Expenditures Report (attachment) 7. Adjournment Next Meeting February 21, 2022 6:30pm – Keene Memorial Library – Large Meeting Room Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on January 11, 2021. This meeting is preceded by publicized notice in the Fremont Tribune and the agenda is displayed in the Administration Office at Keene Memorial Library, 1030 North Broad Street. A Copy of the Open Meeting Law is posted at the entrances of the meeting rooms. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda.  Keene Memorial Library Board Meeting Large Meeting Room / Online via ZOOM 1030 N Broad St, Fremont NE 6:30 P.M. December 20, 2021 Minutes Held at the Keene Memorial Library Large Meeting Room and Board President Tom Adamson called the meeting to order at 6:39 pm. Roll Call The following members were present: Tom Adamson, Amanda Moenning, Linda McClain, and Becky Pence. LeAnn Rathke was absent. Also present was Laura England-Biggs, Library Director and City Council Liaison Sally Ganem. Senior Office Associate Tracy Parr will be recording the meeting minutes. Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the Administration Office at Keene Memorial Library, 1030 North Broad Street, online at www.fremontne.gov and distributed by email. A copy of the open meetings law is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt agenda for December 20, 2021 regular meeting. Board Member McClain moved, seconded by Board Member Moenning to adopt the agenda for December 20, 2021 Library Board Meeting. Ayes: Adamson, Moenning, McClain and Pence. Motion carried 4-0. Reading of Minutes Board Member Moenning moved to dispense with and approve the November 15, 2021 minutes, seconded by Board Member Pence. Ayes: Adamson, Moenning, McClain and Pence. Motion carried 4-0. New Business Community Needs Response Planning Discussion Director England-Biggs stated this used to be called Strategic Planning and that the Nebraska Library Commission (NLC) had changed the name. She said that 2017 was the last time we had done this process, and that that plan had expired in December of 2020. She let the Board know that the NLC requires accredited libraries to have a current Community Needs Response Plan in order to stay accredited and receive state aid. Director England-Biggs suggested to the Board that we look to hire a professional company to help facilitate the process to update our Community Needs Response Plan and mentioned a company that came highly recommended by Melissa Diers from the Fremont Area Community Foundation – that company is called Mission Matters. Board Member Adamson asked about what length of time we were looking at to do the scope of work needed and the Director said she hoped 3-4 months, with the hope that we would be done by the time the library has to move locations due to the expansion project. The Library Board stated they were on board with using professional services, but requested that we go out for a couple more quotes. The plan is to discuss which vendor to go with at the January 17th meeting. Reports Library Director’s Report Month in Review She had many webinars. Attended the Fremont Area Community Foundation annual dinner with Linda and Terry McClain, as well as Denise Kay. The library’s tree lighting event was mentioned to be successful. We had Thermal Services out to do HVAC maintenance. She met with Mission Matters via Zoom. Worked with Jody Sanders, head of accounting and Director of Finance for the City/DU to activate a federal SAM.gov number that allows us to receive reimbursements from our ARPA (American Rescue Plan Act) Emergency Connectivity Find ECF hotspot grant. It also opens the doors for additional federal grants that process using this system. She stated that Jody and the whole accounting team has been more than helpful to the library and appreciates their support. She started reading to the red room at Head Start Wednesday mornings, although she was disappointed by the weather last Wednesday disrupting her plans to read Where Oh Where is Santa Claus. She was set to proctor a student who failed to show for her last two tests. Holiday cards went out to all of our past donors from the past year with the help of Tracy, Denise Kay and Linda McClain. There was a presentation of a check for $5,000 from Rotary. Director’s evaluation by the Assistant City Administrator went well with lots of positive comments and constructive feedback. Year End fundraising letters went out to donors who have given in the past or lapsed donors. The list of individuals is still being worked on. Santa Storytime event was attended by over 60 individuals. She attended a Zoom meeting on Burnout & Stress and gained lots of great information on how to avoid burnout as a person and to help direct reports as a manager. It was mentioned that the library’s program Digital Drop In continues to have attendance, although usually just by one person. The Board members said we should look into advertising it at the Friendship Center and through Supportive Singles group. Director England-Biggs mentioned the Expansion Project is 76% committed. Finance Director England-Biggs reviewed the Finance report, noting that there weren’t any surprises and stated we will continue to work on closing out purchase orders that are no longer needed. With no further business, motion to adjourn was made at 7:45 p.m. with Board Member Pence making the motion and Board Member Moenning seconding it. Ayes: Adamson, Moenning, McClain and Pence. Motion carried 4-0. Next meeting will be held in the Large Meeting Room at the Library on January 17, 2021 at 6:30 pm. Prepared by Tracy Parr, Senior Office Associate Signed by Amanda Moenning, Library Board Secretary 24% 41%  2020-2021 Annual Report - Keene Memorial Library CIRCULATION STATISTICS Service Numbers # of items circulated 122,419 Days Open 304 # Adult Items Circulated 42,883 Average Daily Circulation 403 nonfic books adult 7,834 Door Count (*NC/COVID) 45,716 Taylor Collection 312 Av. Daily Attendance 150 fiction books adult 25,746 Local population (2020 Census est.) 26,227 CDs adult 1,326 Legal Service area population 26,541 DVDs adult 3,623 Playaway Fiction adult 785 Reference Questions 4,866 audiobooks adult CD 1,633 Total Book Club Kits Circ 564 Print Magazines adult 1,460 Outside Book Club Kits 143 Mobile Deviec (Jet/Kin) 164 KML Book Club Kits 421 # Children/YA items circulated 49,874 nonfic books Juvenile 6,121 Interlibrary Loan 589 fiction books YA 5,420 Borrowed 153 fiction books Juvenile 34,320 Lent 436 CDs childrens 155 # of items Mended 458 DVDs children 2,842 audiobooks YA 37 cardholders as of October 1 2020 8,084 audiobooks Juvenile 120 members added Resident 577 Playaways Children/YA 724 members added NON Resident 115 Magazines Children 135 members deleted 19 Durham Museum Pass 26 Total cardholders 8,757 Download Checkouts 29,636 Freegal download music 4,281 Zinio download magazines 196 Overdrive download AB & EB 25,159 Circulation and Cardholders  2020-2021 Annual Report - Keene Memorial Library CATALOGING STATISTICS VOLUNTEER STATISTICS books held as of October 1 2020 57,491 # of volunteers 2 # removed 5,023 # of hours 39 # added 2,762 Library Visits 14 Current number of books 55,230 E-books Overdrive group as of October 1 2020 32,021 Other consortia ebooks 193 E-books direct purchase (OD ADV) # removed - # added 240 Current number of E-books (emags) 32,454 audio units held (CD, Playaway) as of October 1 2020 5,935 # removed 160 # added 250 Current number of audio units 6,025 audio download Overdrive group as of October 1 2020 20,017 Other consortia 558 audio download direct purchase (OD ADV) # removed - # added 395 Current # audiodown downloadable 20,970 # of video physical units held (DVD) as of October 1 2020 3,363 # removed 145 # added 226 Current number of video physical 3,444 # of print serials held (mags) as of October 1 2020 206 # removed 124 # added - Current number of print serials 82 # other - microfilm, jetpack, kindles as of October 1 2020 678 # removed 11 # added 31 Current # of other items 698 Total Items held as of October 1 2020 119,711 # of items removed 5,463 # of items added 3,904 # donated 121 Current Items in Collection as of September 30, 2021 118,152 Cataloging and Volunteers  2020-2021 Annual Report - Keene Memorial Library PROGRAMMING STATISTICS TECHNOLOGY STATISTICS Total Programs 134 Web Visits 73,400 Total attendance 3,012 On-line Learning Sessions 2,961 # of children's programs 81 Database searches (sessions) 610 Total attendance 2,867 Who's on my Wi-fi 23,556 Average attendance 35 Internet/Computer Use 6,001 # of Early Lit & Lit Pre-K 3 Public Printing (pages) 21,852 Total attendance 64 # of internet public computers 9 Average attendance 21 Library H3lp Chat usage 92 SRP children registered 549 DATABASE USAGE SRP children completed 180 AllData - SRP YA registered 66 Ancestry 120 SRP YA completed 20 AtoZ Databases 116 SRP Adult registered 306 Freegal (ENTER UNDER CIRC) SRP Adult completed 142 Gale Vir Ref/Nat Geo/Encycl 18 # of YA programs - LinkedIn Learning 44 Total attendance - Mango / Lil Pim 123 Average attendance N/A Morningstar 67 # of adult's programs 53 Newsbank 44 Total attendance 145 Newspapers.com 149 Average attendance 3 Niche Academy 2,127 Pronunciator 66 Meetings held 143 Overdrive (ENTER UNDER CIRC) Total attendance 1,116 Reference USA 96 Testing Ed Ref Center 3 # of outreach visits 188 Universal Class 598 Zinio (ENTER UNDER CIRC) Total Online Learning 2,961 Total Database Sessions 610 Programming and Technology  City of Fremont Library Budget Report Fiscal Year 2021 2021 2020 Revenues General fund property tax support $ 1,125,362 $ 1,016,032 Keno Funds Trust Funds $ - $ - Fine/Fees $ 11,990 $ 10,220 State Aid/Lender Comp $ 6,272 $ 6,533 Donations (Local & Non-Profit) $ 30 $ 58 Total $ 1,143,655 $ 1,032,842 Expenditures Salaries & Wages $ 614,312 $ 616,355 Books & Materials $ 139,527 $ 149,083 Contractual Services $ 112,726 $ 129,811 Commodities $ 14,820 $ 32,576 Capital $ 197,315 $ 32,618 IT purchases for Library (001-2031-419) $ 36,632 $ 29,285 $ 1,115,331 $ 989,728 General fund property tax appropriated $ 4,203,209 $ 1,217,066 Not charged to library, but paid on behalf: Charges to Gen Admin 001- 1015 Property insurance Approx 6% of total GF share $ 11,461 $ 13,830 Landlines 3 and 1 fax line x 12 mo x $19.95 $ 1,026 $ 1,026 Charges to IT 001-1011 Fiber (12 mo x $200) $ 2,400 $ 2,400 Fiber installation Printer Kiosks $ 23,621 Desktops $ 8,838 $ 1,077 Laptops $ 5,687 Upgrades and switches $ 3,912 VMWare Essentials Plus Licensing $ - $ 1,159 Total general fund expenditures: $ 33,324 $ 43,114  NLFS001 Auditors Trial Balance Accounting Period: 3/2022 Fund(s): 001 - General Fund Report Generated on Jan 6, 2022 12:27:31 PM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two 12/31/2021 Actual Years Actual 001-2031-419.20-12 Communications 300.00 2,500.00 900.00 1,300.00 2,400.00 2,400.00 001-2031-419.20-65 Service Agreements 19,855.21 25,000.00 5,144.79 28,026.79 21,525.39 001-2031-419.30-55 Software 5,550.00 528.87 5,021.13 5,486.10 4,885.56 001-2031-419.30-56 Parts/Mach & Equipment 14,000.00 14,000.00 718.66 474.41 001-2031-455.10-10 Salaries/Wages 167,180.87 584,963.00 417,782.13 455,619.12 468,654.57 001-2031-455.10-14 Health Insurance 19,691.49 95,522.00 75,830.51 109,533.37 94,250.09 001-2031-455.10-15 Overtime Wages 357.17 1,750.00 1,392.83 207.10 1,087.97 001-2031-455.10-22 FICA/Medicare 12,531.39 43,786.00 31,254.61 33,230.94 34,569.52 001-2031-455.10-23 Pension 3,837.19 20,537.00 16,699.81 15,721.81 17,792.41 001-2031-455.20-11 Postage & Printing 5,550.00 8,000.00 (2,450.00) 1,600.00 2,400.00 001-2031-455.20-13 Training & Travel 1,915.96 12,000.00 1,541.00 8,543.04 3,016.24 4,607.17 001-2031-455.20-33 Legal Advertising 15.29 100.00 84.71 50.13 271.18 001-2031-455.20-41 Utility Services 8,909.63 52,000.00 43,090.37 41,991.45 38,211.98 001-2031-455.20-60 Repairs & Maintenance 370.00 10,000.00 9,630.00 3,787.96 14,381.82 001-2031-455.20-65 Service Agreements 1,337.66 31,500.00 18,583.00 11,579.34 22,735.27 13,063.98 001-2031-455.20-70 Rents 147.57 800.00 447.00 205.43 590.28 591.09 001-2031-455.20-93 Dues & Subscriptions 545.00 18,000.00 79.96 17,375.04 17,049.27 29,458.36 001-2031-455.20-98 Taylor collection 500.00 500.00 469.19 001-2031-455.20-99 Other Contractual Service 1,906.84 44,000.00 44,438.36 (2,345.20) 21,436.26 26,825.53 001-2031-455.30-31 Office Supplies 440.39 10,000.00 148.27 9,411.34 3,011.77 2,971.65 001-2031-455.30-35 Printing 500.00 60.00 440.00 767.42 001-2031-455.30-41 Food Supplies 4,000.00 4,000.00 345.20 597.35 001-2031-455.30-44 Fuel/Oil/Grease 250.00 250.00 33.96 38.98 001-2031-455.30-49 Bldg/Structural Materials 510.67 10,000.00 9,489.33 5,435.52 14,516.59 001-2031-455.30-51 Books & Periodicals 42,424.79 135,000.00 81,174.65 11,400.56 139,097.82 149,083.37 001-2031-455.30-63 MV Fuel Parts 37.17 7.99 001-2031-455.30-76 Signs 1,000.00 1,000.00 001-2031-455.30-79 Other Commodities 803.30 10,000.00 477.91 8,718.79 4,382.96 14,443.25 001-2031-455.40-13 Bldg/Improve Acquisition 3,500.00 4,253,229.00 286,650.00 3,963,079.00 193,815.00 32,617.50 Server Name: frmt-cog.aspgov.com User Name: 286,580.42 5,392,037.00 443,029.02 4,662,427.56 1,110,596.76 989,727.71