Library Board

Keene Memorial Library Board Meeting Keene Memorial Library-Downstairs Large Meeting Room 1030 N. Broad St., Fremont, NE 6:30 P.M. - note time change May 16, 2022 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for May 16, 2022 regular meeting agenda 3. Dispense with and approve April 18, 2022 special and regular board meeting minutes (attachment) 4. Unfinished Business a. Policy Manual update – Jetpacks/Wireless Hotspots/e-Readers 10.7 (attachment) 5. New Business a. Welcome new Board member – Ryan Fiala b. Election of Officers 6. Reports a. Library Director’s Report i. Month in Review ii. Expansion Project Update iii. Library Accreditation Update iv. Library Board Accreditation Update b. Friends of the Library Report c. Finance-Library Expenditures Report (attachment) 7. Adjournment Next Regular Board Meeting June 20, 2022 at 6:30 pm – Keene Memorial Library – Large Meeting Room Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on May 12, 2022. This meeting is preceded by publicized notice in the Fremont Tribune and the agenda is displayed in the Administration Office at Keene Memorial Library, 1030 North Broad Street. A Copy of the Open Meeting Law is posted at the entrances of the meeting rooms. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda.  Keene Memorial Library Board Special Meeting Large Meeting Room 1030 N Broad St, Fremont NE 5:30 P.M. April 18, 2022 Minutes Held at the Keene Memorial Library Large Meeting Room and Board Vice-President Linda McClain called the meeting to order at 5:30 pm. Roll Call The following members were present: Amanda Moenning, Linda McClain, LeAnn Rathke and Becky Pence. Also present was Laura England-Biggs, Library Director, Mayor Joey Spellerberg, Interim City Administrator and Finance Director Jody Sanders and City Council Liaison Sally Ganem. Senior Office Associate Tracy Parr will be recording the meeting minutes. Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the Administration Office at Keene Memorial Library, 1030 North Broad Street, online at www.fremontne.gov and distributed by email. A copy of the open meetings law is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt agenda for April 18, 2022 special meeting. Board Member Moenning moved, seconded by Board Member Rathke to adopt the agenda for April 18, 2022 Special Library Board Meeting. Ayes: Moenning, McClain, Rathke and Pence. Motion carried 4-0. So Carried Introduction of Mission Matters Staff Library Director Laura England-Biggs introduced all in attendance to Lynne Lange and Greta Leach. They followed up by explaining what they do and why they were there. Motion to receive Mission Matters report of survey and focus group results Board Member Rathke made a motion to receive the Mission Matters report, seconded by Board Member Moenning. Ayes: Moenning, McClain, Pence and Rathke. Motion carried 4-0. So Carried Senior Office Associate Tracy Parr will add this report to the Library Board agenda packet so it is readily available to the public. Discussion of Focus Group and Survey Results from Mission Matters report No action was taken Planning and Visioning Activities No action was taken Next Steps Moving Forward No action was taken With no further business, motion to adjourn was made at 7:39 p.m. with Board Member Pence making the motion and Board Member Rathke seconding it. Ayes: Moenning, McClain, Rathke and Pence. Motion carried 4-0. So Carried Prepared by Tracy Parr, Senior Office Associate Signed by Amanda Moenning, Library Board Secretary  Keene Memorial Library Board Meeting Large Meeting Room 1030 N Broad St, Fremont NE 7:30 P.M. April 18, 2022 Minutes Held at the Keene Memorial Library Large Meeting Room and Board Vice-President Linda McClain called the meeting to order at 7:45 pm. Roll Call The following members were present: Amanda Moenning, Linda McClain, LeAnn Rathke and Becky Pence. Also present was Laura England-Biggs, Library Director, Mayor Joey Spellerberg, Interim City Administrator and Finance Director Jody Sanders and City Council Liaison Sally Ganem. Senior Office Associate Tracy Parr will be recording the meeting minutes. Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the Administration Office at Keene Memorial Library, 1030 North Broad Street, online at www.fremontne.gov and distributed by email. A copy of the open meetings law is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt agenda for April 18, 2022 regular meeting. Board Member Pence moved, seconded by Board Member Moenning to adopt the agenda for April 18, 2022 Library Board Meeting. Ayes: Moenning, McClain, Rathke and Pence. Motion carried 4-0. So Carried Reading of Minutes Board Member Pence moved to dispense with and approve the March 21, 2022 minutes, seconded by Board Member Moenning. Ayes: Moenning, McClain, Pence and Rathke. Motion carried 4-0. So Carried Reports Motion to receive Library Statistics Board Member Pence made a motion to receive the Library Statistics, seconded by Board Member Rathke. Ayes: Moenning, McClain, Pence and Rathke. Motion carried 4-0. So Carried Senior Office Associate Tracy Parr will add this report to the Library Board agenda packet so it is readily available to the public. Library Statistics Library Director Laura England-Biggs gave an overview of the Library Statistics handout and asked the Board Members if they would be interested in receiving the statistics monthly, quarterly, semi-annually or just in the Annual Report. The Board mentioned that they would like to see it monthly. Library Director’s Report Month in Review Director Laura England-Biggs explained that she had gone to the PLA (Public Library Association) Conference in March and that it went really well. She went on to say that she attended an opening session with Luvvie Ajayi Jones (professional troublemaker) and really enjoyed her session and learned a lot. She also mentioned Luvvie’s book “I’m Judging You” that she had read and highly recommended. In addition she was at a closing session with Kal Penn and also enjoyed a session with Amy Schneider from Jeopardy. Another interesting session was about preparing for censorship battles. She had a meeting with the Library Leadership Team to start answering questions about the upcoming move and expansion project. There was a Strategic Planning and Assessment pre-work webinar for the Focus Group and Survey Marketing. Radio spot to announce National Library Week that was April 3-9. Friends of the Library Board Meeting on April 4 Grant work was done over several days with Linda McClain for the private foundation which was submitted Friday the 8th, she is hoping to hear something this month yet. There was a Library Expansion discussion with Tetrad (our owners rep), SPT (architect company), MCL (our contractor) and the steering committee. Getting folks on board with the project and on the same page moving forward. She has been working with Denise Kay (Friends of the Library Board President) on the Fremont Big Give setup for 2022 that is coming May 10. They are hopeful to secure 100% participation again from both the Library Board and FOKML Board. All of the proceeds will be directed to the Expansion again this year. The Brick Campaign is getting off to a slow start with just five orders. Director England-Biggs did thank Board Member Pence for her order, that now got us to six orders and Mayor Joey Spellerberg mentioned he would be interested in getting a brick for the Parks Board. Director England-Biggs attended a Creative Districts meeting last Friday to start the conversation and letter of intent for the project. No action taken. Expansion Project Update Director Laura England-Biggs let the Library Board know that a grant was submitted on April 8th to a private foundation and that she hopes to have a response in early May. She stated that we also have the Shovel-Ready Grant we are waiting to hear on and that unfortunately the library was turned down for the CCCFF (Civic & Community Center Financing Fund), and Board Member McClain mentioned it is believed we will also be turned down for the Dodge County ARPA grant. No action taken. Friends of the Library Report The Friends book sale brought in approximately $13,000 and after expenses like storage units, movers, recycling, signage etc… they ended up with approximately $7,000. The perpetual book nook at Dave’s Drive Thru Liquor continues to do well. It was also mentioned that we received approximately $960 in Expansion donations at the Friends of the Library Book Sale. No action taken. Finance Director England-Biggs reviewed the Finance report, pointing out that for the most part we are on target with the budget, but did note Communications will go over this year because we are paying for putting in a circuit at the City Auditorium for when are moved over and occupying that building. She also mentioned that Books and Periodicals #3051 looks to be over encumbered, but that she isn’t worried about it since we usually under spend in this category and purchasing will be on hold for a while since we will be moving. We are also looking into a book leasing program that may be helpful while we are out of our current building and in the City Auditorium. If after getting more information on the program Director England-Biggs decides to try it, we will then see how it goes and possibly continuing when we move into the new expanded and updated building. No action taken. With no further business, motion to adjourn was made at 8:06p.m. with Board Member Moenning making the motion and Board Member Rathke seconding it. Ayes: Moenning, McClain, Rathke and Pence. Motion carried 4-0. So Carried Next meeting will be held in the Large Meeting Room at the Library on May 16, 2022 at 6:30 pm. Prepared by Tracy Parr, Senior Office Associate Signed by Amanda Moenning, Library Board Secretary KEENE MEMORIAL LIBRARY Policy Manual September 2021May 2022  10.4.3. Responsibilities of The Examining Institution 10.4.3.1. Be aware of and agree to the guidelines set forth in the library's exam proctoring policy. 10.4.3.2. Prior contact between the examining institution and the proctor is required so that credibility and testing requirements can be verified. 10.4.3.3. Responsible for informing the test-taker of any exam guidelines, instructions, or pre-exam requirements. 10.5. Talking Books Talking books in digital cartridge format are available from the Library for the Blind and Physically Handicapped at the Nebraska Library Commission. Application forms for the talking books service are available at the circulation desk or online at http://nlc.nebraska.gov/TBBS/applyforservice.aspx 10.6. Genealogy Research 10.6.1. Keene Memorial Library has a run of Fremont Tribune on microfilm from 1868 – June 2013. It is available to all individuals interested in genealogical or historical research. 10.6.2. Staff members have been trained to assist patrons in learning to operate the microfilm reader/printer, including loading/unloading film and printing of images. 10.6.3. Requests for obituaries and other articles will be filled by staff as time permits. Requests that require more than one (1) hour to complete will be forwarded to a local historian as needed. 10.6.4. Copies may be sent by U. S. Postal Service at the cost of $.10 per page plus postage or emailed via pdf attachment at no cost. 10.7. Jetpacks/Wireless Hotspots/e-Readers 10.7.1. Wifi hotspots and Kindle e-readers may be borrowed by Keene Memorial Library card holders ages 19 and above who have Library cards in good standing (i.e. library card is not blocked due to unpaid fees or lost material) and who have proof of permanent Fremont residence. 29  10.7.2. Checkout is limited to one of each type of device per household at any given time for a period of three weeks with no renewals. 10.7.3. Devices need to be returned to the Circulation Desk, not the book drop, and need to be complete upon return. (No missing cords, chargers or instructions.) 10.7.4. The Library reserves the right to refuse service to patrons who abuse equipment or who are repeatedly late in returning electronic devices. Three (3) late returns/book drop returns/missing item returns for any device checked out will result in being permanently banned from borrowing all electronic devices. 10.8. Durham Museum Pass 10.8.1. The Durham Museum pass may be checked out for one week at a time. 10.8.2. Borrowers are responsible for making reservations with the museum as needed and for returning the pass on time. 10.8.3. The pass may be placed on hold if it is currently in use. 10.8.4. Loss of the pass will result in a lost item fee of $150, the cost to replace the membership. 10.9. Digital Projector 10.9.1. The digital projector may be borrowed by Keene Memorial Library card holders ages 19 and above who have Library cards in good standing (i.e. library card is not blocked due to unpaid fees or lost material) and who have proof of permanent Fremont residence. 10.9.2. Checkout is limited to one per household at any given time for a period of three weeks with no renewals. 10.9.3. The device needs to be returned to the Circulation Desk, not the book drop, and needs to be complete upon return. (No missing cords, remotes or instructions.) 10.9.4. The Library reserves the right to refuse service to patrons who abuse equipment or who are repeatedly late in returning electronic devices. Three (3) late returns/book drop returns/missing item returns for any device checked 30  NLFS001 Auditors Trial Balance Accounting Period: 7/2022 Fund(s): 001 - General Fund Report Generated on May 9, 2022 9:28:31 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two 4/30/2022 Actual Years Actual 001-2031-419.20-12 Communications 705.90 2,500.00 1,344.10 450.00 2,400.00 2,400.00 001-2031-419.20-65 Service Agreements 19,855.21 25,000.00 5,144.79 28,026.79 21,525.39 001-2031-419.30-55 Software 2,335.77 5,550.00 3,214.23 5,486.10 4,885.56 001-2031-419.30-56 Parts/Mach & Equipment 1,024.26 14,000.00 587.52 12,388.22 718.66 474.41 001-2031-455.10-10 Salaries/Wages 355,959.62 584,963.00 229,003.38 463,993.58 468,654.57 001-2031-455.10-14 Health Insurance 51,281.73 95,522.00 44,240.27 110,909.22 94,250.09 001-2031-455.10-15 Overtime Wages 357.17 1,750.00 1,392.83 207.10 1,087.97 001-2031-455.10-22 FICA/Medicare 26,418.70 43,786.00 17,367.30 33,851.10 34,569.52 001-2031-455.10-23 Pension 10,516.54 20,537.00 10,020.46 15,991.38 17,792.41 001-2031-455.20-11 Postage & Printing 800.00 5,550.00 4,000.00 750.00 1,600.00 2,400.00 001-2031-455.20-13 Training & Travel 4,796.94 12,000.00 441.00 6,762.06 3,016.24 4,607.17 001-2031-455.20-33 Legal Advertising 34.01 100.00 65.99 50.13 271.18 001-2031-455.20-41 Utility Services 21,685.97 52,000.00 30,314.03 41,991.45 38,211.98 001-2031-455.20-60 Repairs & Maintenance 1,537.25 10,000.00 8,462.75 3,787.96 14,381.82 001-2031-455.20-65 Service Agreements 12,071.72 31,500.00 12,400.00 7,028.28 22,735.27 13,063.98 001-2031-455.20-70 Rents 442.71 800.00 298.00 59.29 590.28 591.09 001-2031-455.20-93 Dues & Subscriptions 545.00 18,000.00 79.96 17,375.04 17,049.27 29,458.36 001-2031-455.20-98 Taylor collection 500.00 500.00 469.19 001-2031-455.20-99 Other Contractual Service 6,596.50 44,000.00 45,462.20 (8,058.70) 21,436.26 26,825.53 001-2031-455.30-31 Office Supplies 1,517.48 10,000.00 8,482.52 3,011.77 2,971.65 001-2031-455.30-35 Printing 60.00 500.00 60.00 380.00 767.42 001-2031-455.30-41 Food Supplies 32.47 4,000.00 3,967.53 345.20 597.35 001-2031-455.30-44 Fuel/Oil/Grease 250.00 250.00 33.96 38.98 001-2031-455.30-49 Bldg/Structural Materials 1,417.86 10,000.00 138.00 8,444.14 6,241.12 14,516.59 001-2031-455.30-51 Books & Periodicals 76,602.23 135,000.00 66,366.05 (7,968.28) 139,526.82 149,083.37 001-2031-455.30-63 MV Fuel Parts 693.73 (693.73) 37.17 7.99 001-2031-455.30-76 Signs 1,000.00 1,000.00 001-2031-455.30-79 Other Commodities 8,354.83 10,000.00 1,422.61 222.56 4,382.96 14,443.25 001-2031-455.40-13 Bldg/Improve Acquisition 35,253.15 4,253,229.00 400,961.33 3,817,014.52 197,315.00 32,617.50 Server Name: frmt-cog.aspgov.com User Name: 640,896.75 5,392,037.00 534,060.77 4,217,079.48 1,125,971.40 989,727.71