Library Board

Keene Memorial Library Board Meeting Municipal Building-2nd Floor in the Large Conference Room Please Enter from the West Side 400 E. Military, Fremont, NE 6:30 P.M. November 21, 2022 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for November 21, 2022 regular meeting 3. Dispense with and approve October 17, 2022 minutes (attachment) 4. Unfinished Business a. Continuation of Policy Manual review revising Request for Reconsideration (attachment) b. Continuation of Board Meeting schedule discussion regarding December 2022 meeting 5. New Business a. Policy Manual review adding a new section under Lost or Damaged Materials (attachment) 6. Reports a. Library Director’s Report i. Month in Review ii. Expansion Project Update iii. Library Board Accreditation b. Friends of the Library Report c. Finance-Library Expenditures Report (attachments) 7. Adjournment Next Regular Board Meeting TBD – Municipal Building 2nd Floor, Large Conference Room. Please take note of the different location. Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on November 16, 2022. This meeting is preceded by publicized notice in the Fremont Tribune and the agenda is displayed in the Administration East Office at Keene Memorial Library, 925 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda. 1  Keene Memorial Library Board Meeting Municipal Building-2nd Floor in the Large Conference Room 400 E. Military, Fremont, NE 6:30 P.M. October 17, 2022 Minutes Held at the Municipal Building – 2nd Floor Large Conference Room and Board President Linda McClain called the meeting to order at 6:32 pm. Roll Call The following members were present: Linda McClain, Becky Pence, Amanda Moenning and LeAnn Rathke and Ryan Fiala. Also present were: Laura England-Biggs, Library Director, City Administrator Jody Sanders; City Council Liaison Sally Ganem. Senior Office Associate Tracy Parr will be recording the meeting minutes, Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the East Office of Keene Memorial Library, temporarily located at 925 North Broad Street, online at www.fremontne.gov and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt current agenda for October 17, 2022 regular meeting. Board Member Pence moved, seconded by Board Member Fiala, to adopt the agenda for October 17, 2022 Library Board Meeting. Ayes: Moenning, McClain, Rathke, Pence and Fiala. Motion carried 5-0. Reading of Minutes Board Member Moenning moved to dispense with and approve the September 19, 2022 board minutes, seconded by Board Member Rathke. Ayes: Moenning, McClain, Rathke, Pence and Fiala. Motion carried 5-0. Unfinished Business Policy manual review/requests for reconsideration Director England-Biggs addressed the board and mentioned that changes to the policy manual included taking out mention of music cd’s in several places since the library will no longer have them as well as revising a small part under patron suggestions and concerns and collection development policies. Under patron suggestions and concerns a sentence was taken out that referred to a suggestion box being available since that is not accurate. She did point out that there are ways available to allow the public to communicate with the Director and other library staff any thoughts or concerns. Collection development policies were also updated, starting with the addition of the fact that the Library Bill of Rights is the foundation of the Collection Development process. Another part that was added is a statement that the addition of material to the library does not constitute or imply agreement or approval of its content. Beyond this there 2 were updates under challenges to library materials that explained the availability of a request for reconsideration form and the steps that will be used when an individual feels more action is necessary. In the steps that will be used, City Administrator Jody Sanders noted that there was mention of the Board of Trustees and asked if that should actually be Library Advisory Board instead. Director England-Biggs agreed that it should be changed and also mentioned that she noticed there was no form attached to the agenda for Request for Reconsideration. She felt it would be helpful to the Library Board to see the form before voting on all of the changes. Board President McClain suggested that library administration could email the Library Board the form to look over in advance of the November meeting, allowing them to be adequately prepared to vote in November on all changes. Motion to continue this topic until the November Board Meeting was made by Board Member Rathke and Board Member Fiala seconding. Ayes: Moenning, McClain, Rathke, Pence and Fiala. Motion carried 5 -0. Board meetings scheduled times and dates for the rest of 2022 Short discussion about this happened with all parties agreeing that there should be a November meeting and that a decision about December will happen at that meeting. Director England-Biggs asked if the time of our meetings worked for all of our Board Members and all of the board members agreed that keeping meetings at 6:30 would be best. No action was taken. Reports Library Director’s Report Month in Review Director England-Biggs started by mentioning that the City provided harassment training to all employees and that all of the library staff had attended. She had a meeting with an EBSCO rep and decided that at this time the library is doing well with the services we subscribe to. She has dealt with several Golden Sower meetings. She attended a meeting with myLIBRO about an app program they have available for libraries. There was an architect meeting as well. The groundbreaking for the library was a success. Director England-Biggs and Tracy Parr brought pizza to the warehouse staff and parks department staff in appreciation of all of their help during packing, moving and cleaning out of the library. She thanked the Friends of Keene Memorial Library for making it possible for us to purchase the food that was delivered. Fiscal year change over went smoothly. She read to students in the blue room at Head Start. Made more than one presentation at the Nebraska Library Association conference. One of the presentations was done with Board President Linda McClain. Annual statistics are done and new phones are in the process of being set up and installed at the time of the meeting. No action taken Expansion Project Update Director England-Biggs mentioned that MCL, our contractor for the expansion, is working to get bid package 2 to the library by October 26th with the hopes that it can be taken to the November 8th City Council Meeting. Board President McClain spoke to the matching grant from the Dunklau Foundation. No action taken. 3 Library Accreditation Update Director England-Biggs informed the Board that due to Board President McClain attending the NLA conference with Laura, they only need 8 more credits by December. The exact date needs to be determined. No action was taken. Friends of the Library Report Dave’s Drive in Liquor had a good month in September with over $1,100 taken in. No action taken. Finance Director England-Biggs asked if anyone had questions. Staffing questions were brought up and she explained the library is still short 5 library aides and that a requisition to try and fill those positions has been given to HR and the City Administrator. No action taken. With no further business, motion to adjourn was made at 7:36 pm with Board Member Moenning making the motion and Board Member Fiala seconding. Ayes: Moenning, McClain, Rathke, Pence and Fiala. Motion carried 5 -0. Next Regular Board Meeting will be held November 21, 2022 at 6:30 pm –Municipal Building 2nd Floor, Large Conference Room. Prepared by Tracy Parr, Senior Office Associate Signed by Amanda Moenning, Library Board Secretary 4 KEENE MEMORIAL LIBRARY Policy Manual November 2022 5  freedom provides for free access to all expressions of ideas through which any and all sides of a question, cause or movement may be explored. The City of Fremont and the Library Board believe that censorship is a purely individual matter and declares that while anyone is free to reject for him/herself materials of which he/she does not approve, he/she cannot exercise this right of censorship to restrict the freedom of others to read and to view whatever materials they choose. The library affirms that it is the responsibility of a parent/guardian/custodial care giver to monitor information accessed by his or her children under the age of eighteen. The library will not act “in loco parentis,” nor assume the functions of parental authority in the private relationship between parent and child. All parents/guardians/custodial care givers are encouraged to take an active role in helping their children access information most appropriate to their needs. The Library Board adopts and declares that it will adhere to and support the Deleted: Board of Trustees Library Bill of Rights of the American Library Association. in loco parentis (Latin) = in place of the parent 4. PERSONNEL 4.1. Personnel Policy Personnel employment, salaries, promotions, discipline, retirement, vacation, sick leave, emergency leave, dress code, and resignation shall be followed as stated in the current Employee Handbook for the City of Fremont and/or the current union contract for AFSCME (Association of Federal, State, County and Municipal Employees) for bargaining unit personnel. 4.2. Hours and Holidays 4.2.1. The library shall be open as follows: Monday through Thursday, 9:30 am to 8:30 pm; Friday and Saturday, 9:30 am – 5:30 pm; Sunday 12:30 – 4:30 pm. The hours are subject to change at the discretion of the Library Director after approval of the City Administrator; subject to approval of the City Council. 4.2.2. The library will be closed on the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Veterans 7 6  6.4.2. Patrons are responsible for notifying the library immediately upon change of address, change of telephone number, or loss of library card. 6.4.3. Patrons must present their library card or a valid photo I.D. each time library material is borrowed. 6.4.4. The cost to issue a replacement card is $1. 6.5. Circulation Policies 6.5.1. All materials may be used within the library, free of charge. 6.5.2. Materials may be borrowed only with a library card in good standing. 6.5.3. Fees in excess of $10 will block borrowing privileges for patrons until a portion or the entirety of the fees have been paid. 6.5.4. Loan Limits: A library card holder may have up to 20 items checked out at any time. Exceptions are listed below: 10 item limit per New or recent items card 5 item limit per Books on CD Deleted: CDs/ card 5 item limit per Playaways card 5 item limit per DVDs card 5 item limit per Interlibrary Loan Items card Electronic Devices 1 of each device per (Verizon Jetpack, Kindle e- household reader) 6.5.5. Length of Loans: Loan Periods/Renewals Material Type Loan Period Renewals* Adult Books 21 days Three Young Adult Books 21 days Three Children’s Books 21 days Three Adult Books on CD 21 days Three Commented [BL1]: Deleted reference to Adult and Children’s Music Cds Young Adult Books on CD 21 days Three Deleted: Adult Music CDs… ... 17 7  Children’s Books on CD 21 days Three Adult Playaways 21 days Three Children’s Playaways 21 days Three eBooks & eMagazines7, 14 or 21 days None Downloadable Audiobooks 7 or 14 days None New Books 21 days Once Periodicals 7 days Three DVDs 21 days Three Verizon Jetpacks 21 days None Kindle e-Readers 21 days None *All renewals are dependent on waiting requests. Items with waiting requests cannot be renewed. 6.5.6. Special loan periods have been established for the following library borrowers. Organization Cardholders 8 weeks, no renewals Homebound Cardholders 4 weeks 6.5.7. Current issues of periodicals do not circulate. 6.6. Materials and Fees Recovery Policy Keene Memorial Library encourages patrons to return their materials on time. This policy does not affect those who return their materials before they are overdue. 6.6.1. The following shall apply to overdue items: * 10 days past due – Library sends an overdue notice * 30 days past due – Library sends a final notice * 45 days past due – Library sends a billing notice on accounts with an outstanding balance of $25 or more 6.6.2. Accounts with a lost item or amounts owed exceeding $10 are barred from borrowing. 6.6.3. A repayment schedule may be negotiated and the delinquent account may be returned to active borrowing status. Failure to fulfill the terms of the payment agreement will result in suspension of account borrowing privileges. 6.6.4. The City of Fremont has a Municipal Code (MUNICIPAL LIBRARY; DAMAGED AND LOST MATERIALS 3-702) that states any person who damages or fails to return any material taken from the 18 8  library shall forfeit and pay to the library not less than the value of the material in addition to any replacement costs and penalty which the Library Board may assess. 6.6.5. The library accepts cash, checks, credit cards, or debit cards for lost or damaged materials. The library reserves the right to use the payment for lost materials in whatever manner it deems most suitable. 6.6.6. The library reserves the right to discard materials that are returned damaged or in poor condition. Pictures of damaged items to be discarded may be taken by staff for documentation. 6.7. Claimed Returned Status 6.7.1. If a patron believes that material shown as checked out to them has been returned, the Librarian I may change the status of the item(s) to claimed returned. This status is limited use. 6.7.2. By changing the item to claimed returned, the patron and the library agree to search for the item over the next 30 days, Having materials on claimed return status does not prevent the patron from continuing to check out other materials as long as fees remain under $10.00. 6.7.3. As the end of the 30-day period, if the item is not found, the library will contact the patron regarding replacement charges for the item(s). Each patron is allowed to have one claimed return item waived per calendar year, as determined by the Librarian I. 6.7.4. If a patron pays for a claimed returned item and later returns the item, a portion of the amount paid may be refunded to the patron provided the item was returned to the front desk accompanied by a receipt, no more than three months have passed and the item is determined by staff to be in good condition. The processing fee will not be refunded. 6.7.5. Claimed returned items returned in the drive-through book drop are not eligible for a refund. 6.7.6. Once an item has been set to lost status it may not be set to claimed returned. 6.8. Lost or Damaged Materials 19 9 6.8.1. When the library’s computer system sends a final notice for overdue, lost, or damaged material(s), it will list the replacement cost for each item and any associated fees. Initially, it will search the item record for the original cost of the item. If the system is unable to locate this information, it will automatically assign the cost. 6.8.2. Many series or sets of DVDs are sold as a unit. Loss of any part of these series or sets will result in a charge for the whole unit. 6.8.3. If a patron pays for the lost material and later returns the material, a portion of the cost of the material will be refunded to them, provided the item is returned to the front desk accompanied by a receipt, no more than three months have passed, and the item is determined by staff to be in good condition. The processing fee will not be refunded. 6.8.4. Lost items returned in the drive-through book drop are not eligible for a refund. 6.8.5. A non-refundable $6 processing fee will be assessed to each Moved (insertion) [1] item that is lost. 6.8.6. The library will accept cash, checks or credit cards for lost materials. 6.8.7. Charges for damaged items will be assessed on a case-by-case basis. Charges for damaged materials shall be as follows: Material Charge Single CD for Audiobook $10.00 Artwork for Media $1.00 DVD, Audiobook, or Playaway $5.00 Deleted: CD Case Periodical $5.00 Missing Barcode $1.00 Missing/damaged case, cord $25.00 or charger (hotspot/e-reader) Damaged Jetpack/e-reader Cost of replacement 20 10  6.8.8. The library will accept cash, checks or credit cards for damaged materials 6.8.9. The library discourages the use of replacement-in-kind when an item has been lost or damaged, and reserves the right to decline any offered material. Formatted: Font: 14 pt 6.8.10. Bedbugs and other Insects Formatted: Font: Not Bold Items which are returned with evidence of or contact with Formatted: Indent: Left: 0.94", Hanging: 0.56" bedbugs, silverfish or other insects/larva will be determined to Moved up [1]: A non-refundable $6 processing fee will be assessed to each item that is lost.be be damaged and therefore the patron that returned said determined to be damaged and therefore the patron that returned said material damaged will be material damaged will be assessed the cost of the damaged assessed the cost of the damaged material and its material and its replacement. replacement. ¶ Borrowers will be discreetly contacted by the 6.8.11. Borrowers will be discreetly contacted by the Circulation Circulation Manager or designee and informed of the problem. ¶ Manager or designee and informed of the problem. Keene Memorial Library may also suspend the 6.8.12. Keene Memorial Library may also suspend the borrowing borrowing privileges of the patron as well as other members of the patron’s household in addition to privileges of the patron as well as other members of the the costs set forth above.¶ Borrowing privileges will be restored as soon as the patron’s household in addition to the costs set forth above. patron demonstrates that their household has been 6.8.13. Borrowing privileges will be restored as soon as the patron treated for the specific insect(s). In the case of a single-family household, the patron must submit a demonstrates that their household has been treated for the dated receipt from a licensed pest control company. In the case of a multi-unit building, the patron must specific insect(s). In the case of a single-family household, the submit dated proof of treatment from the property patron must submit a dated receipt from a licensed pest owner or manager.¶ Patrons may request a review of decisions made by control company. In the case of a multi-unit building, the KML staff by following the procedures in the Patron Behavior Appeals Policy (section 5.4).¶ patron must submit dated proof of treatment from the <#>¶ property owner or manager. Deleted: A non-refundable $6 processing fee will be assessed to each item that is lost. 6.8.14. Patrons may request a review of decisions made by KML staff Formatted: Font: 14 pt by following the procedures in the Patron Behavior Appeals Formatted: Indent: Left: 0.94", Hanging: 0.56" Policy (section 5.4). 7. PATRON SUGGESTIONS AND CONCERNS Deleted: <#>The library discourages the use of replacement-in-kind when an item has been lost or Patrons are vital partners in the provision of excellent library services. Patrons damaged.¶ have the opportunity to offer suggestions or express concerns about services, procedures, and policies in a manner that will ensure that these concerns can be fully and effectively addressed by the library staff and/or board. Library staff members will explain services, procedures and policies to inquiring patrons. Patrons having suggestions or concerns about these procedures and policies will be asked by staff members to register their comments in accordance with adopted procedures. All suggestions or concerns will be 21 11  8.9.2. Police will be notified of any illegal activity found on the computers, such as child pornography. 8.10. Copyright Individual users are responsible for observing all laws including copyright and damage to equipment and software. Patrons may not violate licensing agreements and copyright laws (17 U.S.C §101 et. seq. (2020)). 9. INTERLIBRARY LOAN The Keene Memorial Library subscribes to the Nebraska Interlibrary Loan Code and the National Interlibrary Loan Code and bases its policies on the codes. 9.1. General Information Interlibrary loan (ILL) service is provided through the cooperation of individual library statewide and nationwide, the Nebraska Library Commission, the Three Rivers Library System, and OCLC (Online Computer Library Center). Whenever possible, the library reciprocally borrows and loans materials with other libraries. The library must have lead time of one week to 10 days to borrow an item on interlibrary loan. The library will respond to interlibrary loan requests as soon as possible, striving for a 24-hour turnaround time except during holidays and staff vacation periods. 9.2. Lending and Borrowing Materials 9.2.1. From its own collection, the library lends print materials, Playaways, DVDs, and books on CD. On occasion, microfilm Deleted: and music CDs may also be loaned to another library with the condition that it shall be used in the library only. 9.2.2. The library does not borrow or loan newly published material (latest 9-12 months). 9.2.3. Library staff have the discretion to determine which materials will be borrowed on interlibrary loan. The library may purchase a book requested instead of borrowing it. 9.2.4. The library retains the right to limit borrowing or lending privileges based on the age, condition or popularity of the material requested. 9.2.5. Microfilm may be requested through interlibrary loan. Microfilm is for in-library use only. Fees for microfilm requests 27 12 use of the library materials lies with his or her parent or guardian. The Library Bill of Rights will be the foundation of the Collection Development process. 15.1. Selection Policy 15.1.1. General Criteria for selecting library materials include: (an item need not meet all of the criteria to be acceptable) * Public demand, interest or need * Contemporary significance, popular interest or permanent value * Attention of critics or reviewers * Prominence, authority, and/or competence of author or creator * Timeliness of material * Relation to the existing collection * Statement of challenging, original or alternative point of view * Authenticity of historical, regional, or social setting * Local or regional significance 15.2. Selection of Materials 15.2.1. “Selection” refers to the process that determines which materials are added to the collection or retained in the collection. 15.2.2. The ultimate responsibility for the selection of materials rests with the Library Director. The responsibility for selection is shared by the professional library staff. 15.2.3. The library will maintain access to a collection of up-to-date selection tools to aid staff in the decision-making process, such as reviewing services and catalogs of recommended purchases. Examples of these resources are: professional journals, collection development tools, and supporting electronic resources. 15.2.4. The library will always strive to balance general demand with those of special group interests, and to actively work to present both sides of controversial subject matter in a balanced and fair manner. The addition of material to the 39 13  library does not constitute or imply agreement with or approval of its content, but assures that a variety of differing points of view are represented. 15.2.5. Public demand is a valid factor in materials selection. However, we also consider the interests of the few patrons as well as the many. Patrons may request materials not found in the library collection. These requests will be considered for purchase and addition to the collection. Interlibrary loan services (see section 11) may be utilized to obtain requested materials if they are not purchased. 15.2.6. Library staff is not able to purchase materials through telephone solicitation nor will they accept preview boxes from vendors. 15.2.7. Duplicate titles may be purchased for those deemed historically significant and/or as popular demand indicates. 15.3. Weeding Library materials are continuously assessed for their condition, accuracy, currency, and use within the context of the total Library Collection. Items may be withdrawn from the collection for any of these reasons. This continuous evaluation of materials is necessary to maintain a collection that is useful and relevant to the library's patrons, as well as maintaining a collection size that fits within the current area available for housing materials. 15.4. Challenges to Library Materials Individuals who are concerned about the appropriateness of library resources may make informal complaints in public and to library staff members. Patrons finding certain materials objectionable to the community may request that they be reconsidered by using the “Request for Reconsideration” form as described below. “Request for Reconsideration” forms will be returned to the Library Director. The following steps will be used when an individual feels that further action is necessary to address concerns about a library resource. For the duration of this process, the material in question will remain in circulation in the library collection. 40 14  15.4.1. A concerned patron who is dissatisfied with earlier informal discussions will be offered a packet of materials that includes the library's mission statement, selection policy, reconsideration form, and the Library Bill of Rights. 15.4.2. Patrons are required to complete and submit a reconsideration form to the library director. 15.4.3. The director, with appropriate professional staff, will review the reconsideration form and the material in question, to consider whether its selection follows the criteria stated in the collection policy. 15.4.4. Within 15 business days, the director will make a decision and send a letter to the concerned person who requested the reconsideration, stating the reasons for the decision. 15.4.5. If the individual is not satisfied with the decision, a written appeal may be submitted within 10 business days to the Library Advisory Board. 15.4.6. If the Board plans to address the appeal at their board meeting, the individual will be notified of when and where the meeting will be held. 15.4.7. The Board reserves the right to limit the length of public comments. 15.4.8. The decision of the Board is final. 15.5. Copies of the ALA Freedom to Read Statement, the ALA Freedom to View Statement, the ALA Code of Ethics, and the ALA Library Bill of Rights are included in Appendix A. 16. GIFTS, MEMORIALS AND DONATIONS Gifts of books and other materials may be made directly to the library. The library does not accept materials that are not outright gifts and reserves the right to assign any of its materials wherever the need is greatest. Materials will be considered for addition to the library collection using the same principles of materials selection applied to items purchased for the library collection. (See section 15.) All gifts of books and materials must be in useable physical condition. Due to 41 15  limitations of space, money, and staff, the library reserves the right to accept or discard, at its discretion, any materials donated. Gift materials not utilized for the library collection will be disposed of through sales and recycling as deemed appropriate by the Library Director. Unrestricted gifts of money, lands, or property will be gratefully accepted by the City of Fremont. Gifts, memorials, or bequests with specific restrictions attached will be reviewed by the Legal Counsel for the City of Fremont before acceptance or rejection. The library does not provide appraisals of gifts or potential gifts. 17. EMERGENCY AND SAFETY 17.1. Medical Emergency 17.1.1. If serious, call 911. Calm the person and call for assistance. Deleted: or use the emergency fob if you cannot get to the phone 17.1.2. Do not move the victim unless circumstances become life threatening. Administer basic first aid if possible. 17.1.3. Get the person’s name, address and phone number. Call the person’s home if necessary. 17.1.4. Submit an Incident Report to the Library Director as soon as possible afterwards. Forms are located on the library’s S Drive. 17.2. Fire 17.2.1. Call 911 to report the fire. 17.2.2. Alert all building occupants by voice and/or alarm system of the situation to start evacuation procedures. Thoroughly check the bathrooms, study rooms, book stacks, meeting rooms, etc. 17.2.3. DO NOT use the elevator. 17.2.4. Staff will assist disabled patrons by helping them out of the building. If getting them out of the building is not possible, take them to the nearest exit or stairway where the fire fighters can easily get to them. 17.2.5. The designated supervisor will do a final check for employees or patrons in the building prior to exiting away from the danger area. Report to the designated meeting area (John C Fremont Park, Northwest corner parking lot). Follow instructions of fire department personnel. 42 16 17.3. Weather Related Emergencies 17.3.1. Emergency Equipment There are three weather radios located in the building – one at checkin, one in the break room and one in the office. Deleted: upstairs Staff with cell phones are encouraged to use their EMS services to supplement the weather radios. Emergency flashlights are located in the break room on the North wall, in the kitchen on the West wall and in the Director’s office. 17.4. Severe Thunderstorm 17.4.1. When a severe thunderstorm watch is issued by the National Weather Service for Dodge County and/or western Douglas County, staff should alert patrons including those in the East Building, and check to see if there are any deaf patrons who need to be informed of the watch. No other action is necessary and you should continue to work as usual. 17.4.2. When a severe thunderstorm warning is declared by the National Weather Service for Dodge County or western Douglas County, staff should alert patrons including those in the East Building, and quickly check the building to see if there are any deaf, blind, or otherwise disabled patrons who need to be informed of the warning and may need assistance. TAKE SHELTER ON THE FIRST FLOOR IMMEDIATELY 17.4.3. The primary shelter for this library is the staff break room. Escort patrons there. Remain in the designated area until the all-clear is given. 17.4.4. Persons who choose not to seek shelter or who leave the library do so at their own risk. Try to note persons who refuse shelter/leave the library before you take shelter but do not risk your own safety. Never lock the doors and do not force people to take shelter. 17.5. Tornado 17.5.1. When a Tornado Watch is issued by the National Weather Service for Dodge County and western Douglas County staff should alert patrons including those in the East Building, and 43 17  check to see if there are any deaf patrons who need to be informed of the watch. No other action is necessary and you should continue to work as usual. 17.5.2. When a Tornado Warning is issued by the National Weather Service for Dodge County and western Douglas County and/or when the tornado warning sirens and weather alert systems will sound, staff should alert patrons including those in the East Building, and quickly check the building to see if there are any deaf patrons who need to be informed of the warning, or blind, or otherwise disabled, patrons who may need assistance. TAKE SHELTER ON THE FIRST FLOOR IMMEDIATELY 17.5.3. The primary tornado shelter for this library is the staff break room. Escort patrons there. Remain in the designated area until the all-clear is given. 17.5.4. Persons who choose not to seek shelter or who leave the Deleted: <#>Persons who are upstairs should not use the main staircase; use the inside service stairs library do so at their own risk. Try to note persons who and remain in the stairwell as a secondary shelter.¶ refuse shelter/leave the library before you take shelter but do not risk your own safety. Never lock the doors and do not force people to take shelter. 17.6. Inclement Weather 17.6.1. All personnel are required to report to work. If an employee is unable to make it to work due to weather conditions, he/she may request use of any accrued time they are eligible to utilize. In cases when an employee has no leave time available to use, payroll deduction will apply. 17.6.2. The decision to close the Library because of severe weather or other reasons shall be made by the City Administrator on the recommendation of the Library Director. 17.7. Emergency Numbers 17.7.1. Fremont Fire, Police, Ambulance Emergency…………….….911 17.7.2. Non-Emergency – Fire…………………………………(402) 727-2688 17.7.3. Non-Emergency – Police……………………………..(402) 727-2677 17.7.4. Non-Emergency – Sheriff…………………………….(402) 727-2702 17.7.5. City of Fremont Utilities Emergency…………….(402) 727-2600 44 18 18. POLICY REVIEW The policies of the Keene Memorial Library will be reviewed every two years, but may be reviewed and updated more frequently as needs and services change. 45 19  NLFS001 Auditors Trial Balance Accounting Period: 13/2022 Fund(s): 001 - General Fund Report Generated on Nov 14, 2022 9:21:32 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two 9/30/2022 Actual Years Actual 001-2031-419.20-12 Communications 1,221.18 2,500.00 1,378.82 (100.00) 2,400.00 2,400.00 001-2031-419.20-65 Service Agreements 24,748.71 25,000.00 251.29 28,026.79 21,525.39 001-2031-419.20-99 Other Contractual Service 747.50 (747.50) 001-2031-419.30-55 Software 2,485.72 5,550.00 3,064.28 5,486.10 4,885.56 001-2031-419.30-56 Parts/Mach & Equipment 1,888.51 14,000.00 12,111.49 718.66 474.41 001-2031-455.10-10 Salaries/Wages 593,882.41 584,963.00 (8,919.41) 463,993.58 468,654.57 001-2031-455.10-14 Health Insurance 91,737.05 95,522.00 3,784.95 110,909.22 94,250.09 001-2031-455.10-15 Overtime Wages 1,308.32 1,750.00 441.68 207.10 1,087.97 001-2031-455.10-22 FICA/Medicare 43,984.55 43,786.00 (198.55) 33,851.10 34,569.52 001-2031-455.10-23 Pension 20,200.48 20,537.00 336.52 15,991.38 17,792.41 001-2031-455.20-11 Postage & Printing 1,607.76 5,550.00 3,192.24 750.00 1,600.00 2,400.00 001-2031-455.20-13 Training & Travel 7,134.79 12,000.00 441.00 4,424.21 3,016.24 4,607.17 001-2031-455.20-33 Legal Advertising 61.13 100.00 38.87 50.13 271.18 001-2031-455.20-41 Utility Services 40,264.00 52,000.00 11,736.00 41,991.45 38,211.98 001-2031-455.20-60 Repairs & Maintenance 4,391.48 10,000.00 185.00 5,423.52 3,787.96 14,381.82 001-2031-455.20-65 Service Agreements 21,451.42 31,500.00 13,728.00 (3,679.42) 22,735.27 13,063.98 001-2031-455.20-70 Rents 4,099.28 800.00 298.00 (3,597.28) 590.28 591.09 001-2031-455.20-93 Dues & Subscriptions 17,037.25 18,000.00 962.75 17,049.27 29,458.36 001-2031-455.20-95 Hire Equip/Equip Rental 1,200.00 (1,200.00) 001-2031-455.20-98 Taylor collection 259.06 500.00 240.94 469.19 001-2031-455.20-99 Other Contractual Service 59,104.22 44,000.00 30,693.00 (45,797.22) 21,436.26 26,825.53 001-2031-455.30-31 Office Supplies 2,770.59 10,000.00 7,229.41 3,011.77 2,971.65 001-2031-455.30-35 Printing 670.27 500.00 (170.27) 767.42 001-2031-455.30-41 Food Supplies 114.28 4,000.00 3,885.72 345.20 597.35 001-2031-455.30-44 Fuel/Oil/Grease 78.21 250.00 171.79 33.96 38.98 001-2031-455.30-49 Bldg/Structural Materials 3,913.95 10,000.00 50.00 6,036.05 6,241.12 14,516.59 001-2031-455.30-51 Books & Periodicals 116,671.86 135,000.00 10,577.33 7,750.81 139,526.82 149,083.37 001-2031-455.30-63 MV Fuel Parts 693.73 (693.73) 37.17 7.99 001-2031-455.30-76 Signs 1,000.00 1,000.00 001-2031-455.30-79 Other Commodities 15,280.95 10,000.00 152.99 (5,433.94) 4,382.96 14,443.25 001-2031-455.40-13 Bldg/Improve Acquisition 279,848.08 4,253,229.00 223,627.55 3,749,753.37 197,315.00 32,617.50 Server Name: frmt-cog.aspgov.com User Name: 1,357,656.74 5,392,037.00 285,764.87 3,748,615.39 1,125,971.40 989,727.71 20  NLFS001 Auditors Trial Balance Accounting Period: 1/2023 Fund(s): 001 - General Fund Report Generated on Nov 14, 2022 9:01:59 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two Years 10/31/2022 Actual Actual 001-2031-419.20-12 Communications 2,500.00 4,820.00 (2,320.00) 1,221.18 2,400.00 001-2031-419.20-65 Service Agreements 19,475.01 25,500.00 6,024.99 24,748.71 28,026.79 001-2031-419.20-99 Other Contractual Service 747.50 001-2031-419.30-55 Software 5,500.00 5,500.00 2,485.72 5,486.10 001-2031-419.30-56 Parts/Mach & Equipment 16,000.00 16,000.00 1,888.51 718.66 001-2031-455.10-10 Salaries/Wages 31,585.76 624,232.00 592,646.24 593,882.41 463,993.58 001-2031-455.10-14 Health Insurance 5,340.72 95,762.00 90,421.28 91,737.05 110,909.22 001-2031-455.10-15 Overtime Wages 1,750.00 1,750.00 1,308.32 207.10 001-2031-455.10-22 FICA/Medicare 2,324.31 46,795.00 44,470.69 43,984.55 33,851.10 001-2031-455.10-23 Pension 1,313.25 24,766.00 23,452.75 20,200.48 15,991.38 001-2031-455.20-11 Postage & Printing 5,550.00 8,000.00 (2,450.00) 1,607.76 1,600.00 001-2031-455.20-13 Training & Travel 176.39 12,000.00 758.88 11,064.73 7,134.79 3,016.24 001-2031-455.20-33 Legal Advertising 100.00 100.00 61.13 50.13 001-2031-455.20-41 Utility Services 3,252.61 52,000.00 48,747.39 40,264.00 41,991.45 001-2031-455.20-60 Repairs & Maintenance 10,000.00 130.00 9,870.00 4,391.48 3,787.96 001-2031-455.20-65 Service Agreements 1,166.69 33,000.00 31,383.00 450.31 21,451.42 22,735.27 001-2031-455.20-70 Rents 147.57 800.00 465.00 187.43 4,099.28 590.28 001-2031-455.20-93 Dues & Subscriptions 150.00 19,000.00 674.96 18,175.04 17,037.25 17,049.27 001-2031-455.20-95 Hire Equip/Equip Rental 1,200.00 (1,200.00) 001-2031-455.20-98 Taylor collection 500.00 240.94 259.06 259.06 469.19 001-2031-455.20-99 Other Contractual Service 732.29 34,000.00 37,562.29 (4,294.58) 59,104.22 21,436.26 001-2031-455.30-31 Office Supplies 61.99 10,000.00 593.26 9,344.75 2,770.59 3,011.77 001-2031-455.30-35 Printing 500.00 500.00 670.27 767.42 001-2031-455.30-41 Food Supplies 4,000.00 4,000.00 114.28 345.20 001-2031-455.30-44 Fuel/Oil/Grease 200.00 200.00 78.21 33.96 001-2031-455.30-49 Bldg/Structural Materials 10,000.00 50.00 9,950.00 3,913.95 6,241.12 001-2031-455.30-51 Books & Periodicals 6,032.24 125,000.00 87,108.99 31,858.77 116,671.86 139,526.82 001-2031-455.30-63 MV Fuel Parts 693.73 37.17 001-2031-455.30-76 Signs 1,000.00 1,000.00 001-2031-455.30-79 Other Commodities 10,000.00 (2,693.80) 12,693.80 15,280.95 4,382.96 001-2031-455.40-13 Bldg/Improve Acquisition 3,628,919.00 4,664,248.03 (1,035,329.03) 279,848.08 197,315.00 Server Name: frmt-cog.aspgov.com User Name: 71,758.83 4,799,374.00 4,834,541.55 (106,926.38) 1,357,656.74 1,125,971.40 21