Library Board

Keene Memorial Library Board Meeting Municipal Building-2nd Floor, City Council Chambers Please Enter from the West Side 400 E. Military, Fremont, NE 6:30 P.M. April 17, 2023 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for April 17, 2023 regular meeting T 3. Dispense with and approve March 20, 2023 minutes (attachment) 4. New Business a. Appeal of Library Director’s decision to retain This Book is Gay in the library collection (attachments) 5. Reports AF a. Library Director’s Report i. Month in Review ii. Sample of Statistics October 2022 - March 2023 (attachments) iii. Expansion Project Update b. Friends of the Library Report c. Finance-Library Expenditures Reports for March 2023 (attachment) 6. Adjournment D Next Regular Board Meeting – May 15, 2023 Municipal Building 2nd Floor, location to be determined R Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on April 12, 2023. This meeting is preceded by publicized notice in the Fremont Tribune and the agenda is displayed in the Administration East Office at Keene Memorial Library, 925 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda.  Keene Memorial Library Board Meeting Municipal Building-2nd Floor in the City Council Chambers 400 E. Military, Fremont, NE 6:30 P.M. March 20, 2023 Minutes Held at the Municipal Building – 2nd Floor City Council Chambers and Board President Linda McClain called the meeting to order at 6:30 pm. Roll Call The following members were present: Becky Pence, Amanda Moenning, LeAnn Rathke and Linda McClain. Ryan Fiala was absent. Also present were: Laura England-Biggs, Library Director, City Administrator Jody Sanders, City Council Liaison Sally Ganem and City Attorney Travis Jacott. Office Associate Tracy Parr will be recording the meeting minutes, Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the East Office of Keene Memorial Library, temporarily located at 925 North Broad Street, online at www.fremontne.gov and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt current agenda for March 20, 2023 regular meeting. Board Member Pence moved, seconded by Board Member Moenning, to adopt the agenda for March 20, 2023 Library Board Meeting. Ayes: Pence, Moenning, Rathke and McClain. Motion carried 4-0 with one board member absent. Reading of Minutes Board Member Pence moved to dispense with and approve the February 20, 2023 board minutes, seconded by Board Member Moenning. Ayes: Pence, Moenning, Rathke and McClain. Motion carried 4-0 with one board member absent. New Business a. Overdrive Collection Development Policy and parental controls information No action was taken. b. Physical collections statistics information Motion to receive statistics document was made by Board Member Pence and seconded by Board Member Rathke to receive statistics document. Ayes: Pence, Moenning, Rathke and McClain. Motion carried 4-0 with one board member absent. c. Article excerpt on censorship practices and models No action was taken. d. Request for reconsideration policy No action was taken. Reports Library Director’s Report Month in Review No action taken. Expansion Project Update No action taken. Friends of the Library Update No action was taken. Finance No action taken. With no further business, motion to adjourn was made by Board Member Rathke and seconded by Board Member Pence; Time: 7:45 p.m. Ayes: Pence, Moenning, Rathke and McClain. Motion Carried 4-0 with one board member absent. Next Regular Board Meeting will be held April 17, 2023 at 6:30 pm –Municipal Building 2nd Floor. Prepared by Tracy Parr, Library Senior Office Associate Signed by Amanda Moenning, Library Board Secretary From: Sandra Murray To: McClain, Linda Sent: Mon, Mar 13, 2023 9:38 am Subject: Appeal Dear Linda, I would like to appeal the book This Book is Gay to the Library Advisory Board. I look forward to hearing your response as to what you read in this book and whether it is appropriate for children. Thank you, Sandra Murray From: Kelley Garay To: Linda McClain Sent: Mon, Mar 13, 2023 9:28 am Subject: Appeal Ms. McClain, Upon receipt of this letter, I have decided to appeal this decision of Laura Biggs. I want the whole board to read the entire contents of this book and tell me that it is appropriate for children 12-18. Consider this my letter of appeal. Kelley Garay Monthly Statistics Report for Keene Memorial Library Board October 2022 Circulation Total Checkouts 11,681 Physical checkouts 6,889 Download Checkouts 4,792 Cardholders as of the end of the month 9,447 New cards issued this month 48 Borrowers deleted 7 Total items in collection Physical items 53,895 Total OverDrive items 57,200 Total new physical items 90 Total physical items discarded 174 Programming Number of programs Children's 11 Adults 1 General - Passive Programs 2 Attendance Children's 145 Adults 1 General - Passive Program Participation 66 Book-a-Librarian sessions 3 Outreach Visits 31 Outreach Attendance 1,218 Technology Statistics Website Visits 4,600 WiFi Visits 2,111 Online Learning 230 Database Research 659 Internet Computer Lab Use 323 Public Printing 974 Monthly Statistics Report for Keene Memorial Library Board November 2022 Circulation Total Checkouts 10,280 Physical checkouts 5,732 Download Checkouts 4,548 Cardholders as of the end of the month 9,473 New cards issued this month 26 Borrowers deleted - Total items in collection Physical items 53,808 Total OverDrive items 57,434 Total new physical items 216 Total physical items discarded 303 Programming Number of programs Children's 10 Adults 1 General - Passive Programs 3 Attendance Children's 105 Adults 3 General - Passive Program Participation 550 Book-a-Librarian sessions 5 Outreach Visits 27 Outreach Attendance 564 Technology Statistics Website Visits 4,638 WiFi Visits 1,551 Online Learning 273 Database Research 393 Internet Computer Lab Use 232 Public Printing 859 Monthly Statistics Report for Keene Memorial Library Board December 2022 Circulation Total Checkouts 10,578 Physical checkouts 5,777 Download Checkouts 4,801 Cardholders as of the end of the month 9,498 New cards issued this month 25 Borrowers deleted - Total items in collection Physical items 53,882 Total OverDrive items 57,845 Total new physical items 125 Total physical items discarded 51 Programming Number of programs Children's 12 Adults 1 General 1 Passive Programs 3 Attendance Children's 122 Adults 2 General 70 Passive Program Participation 128 Book-a-Librarian sessions 5 Outreach Visits 27 Outreach Attendance 245 Technology Statistics Website Visits 4,670 WiFi Visits 1,580 Online Learning 255 Database Research 3,454 Internet Computer Lab Use 306 Public Printing 1,689 Monthly Statistics Report for Keene Memorial Library Board January 2023 Circulation Total Checkouts 11,332 Physical checkouts 5,874 Download Checkouts 5,458 Cardholders as of the end of the month 9,533 New cards issued this month 35 Borrowers deleted - Total items in collection Physical items 53,882 Total OverDrive items 58,424 Total new physical items 186 Total physical items discarded 455 Programming Number of programs Children's 13 Adults 2 General - Passive Programs 7 Attendance Children's 119 Adults 27 General - Passive Program Participation 181 Book-a-Librarian sessions 7 Outreach Visits 27 Outreach Attendance 308 Technology Statistics Website Visits 5,063 WiFi Visits 1,736 Online Learning 142 Database Research 1,875 Internet Computer Lab Use 364 Public Printing 897 Monthly Statistics Report for Keene Memorial Library Board February 2023 Circulation Total Checkouts 10,726 Physical checkouts 5,742 Download Checkouts 4,984 Cardholders as of the end of the month 7,710 New cards issued this month 46 Borrowers deleted 1,869 expired borrowers Total items in collection Physical items 53,809 Total OverDrive items 59,322 Total new physical items 56 Total physical items discarded 129 Programming Number of programs Children's 11 Adults - General - Passive Programs 3 Attendance Children's 128 Adults - General - Passive Program Participation 45 Book-a-Librarian sessions 8 Outreach Visits 26 Outreach Attendance 522 Technology Statistics Website Visits 3,962 WiFi Visits 2,390 Online Learning 167 Database Research 874 Internet Computer Lab Use 399 Public Printing 1,365 Monthly Statistics Report for Keene Memorial Library Board March 2023 Circulation Total Checkouts 11,741 Physical checkouts 6,590 Download Checkouts 5,151 Cardholders as of the end of the month 7,198 New cards issued this month 38 Borrowers deleted 550 expired borrowers Total items in collection Physical items 53,788 Total OverDrive items 59,958 Total Comics Plus items 25,342 Total Freegal songs 18,000,000 Total new physical items 55 Total physical items discarded 76 Programming Number of programs Children's 14 Adults 1 General - Passive Programs 3 Attendance Children's 151 Adults 22 General - Passive Program Participation 120 Book-a-Librarian sessions 2 Outreach Visits 32 Outreach Attendance 1,044 Technology Statistics Website Visits 5,463 WiFi Visits 1,920 Online Learning 218 Database Research 1,126 Internet Computer Lab Use 408 Public Printing 1,566  NLFS001 Auditors Trial Balance Accounting Period: 6/2023 Fund(s): 001 - General Fund Report Generated on Apr 10, 2023 10:38:09 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two 3/31/2023 Actual Years Actual 001-2031-419.20-12 Communications 1,430.72 2,500.00 3,389.08 (2,319.80) 1,221.18 2,400.00 001-2031-419.20-65 Service Agreements 19,475.01 25,500.00 6,024.99 24,748.71 28,026.79 001-2031-419.20-99 Other Contractual Service 747.50 001-2031-419.30-55 Software 1,759.80 5,500.00 2,700.00 1,040.20 2,485.72 5,486.10 001-2031-419.30-56 Parts/Mach & Equipment 16,000.00 16,000.00 1,888.51 718.66 001-2031-455.10-10 Salaries/Wages 264,566.58 624,232.00 359,665.42 593,882.41 463,993.58 001-2031-455.10-14 Health Insurance 44,139.35 95,762.00 51,622.65 91,737.05 110,909.22 001-2031-455.10-15 Overtime Wages 30.71 1,750.00 1,719.29 1,308.32 207.10 001-2031-455.10-22 FICA/Medicare 19,490.24 46,795.00 27,304.76 43,984.55 33,851.10 001-2031-455.10-23 Pension 10,927.52 24,766.00 13,838.48 20,200.48 15,991.38 001-2031-455.20-11 Postage & Printing 5,550.00 4,800.00 750.00 1,607.76 1,600.00 001-2031-455.20-13 Training & Travel 2,033.39 12,000.00 9,966.61 7,134.79 3,016.24 001-2031-455.20-33 Legal Advertising 214.97 100.00 (114.97) 61.13 50.13 001-2031-455.20-41 Utility Services 24,523.10 52,000.00 27,476.90 40,264.00 41,991.45 001-2031-455.20-60 Repairs & Maintenance 2,342.20 10,000.00 130.00 7,527.80 4,446.48 3,787.96 001-2031-455.20-65 Service Agreements 8,203.61 33,000.00 17,549.00 7,247.39 21,451.42 22,735.27 001-2031-455.20-70 Rents 295.14 800.00 310.00 194.86 4,099.28 590.28 001-2031-455.20-93 Dues & Subscriptions 236.00 19,000.00 18,764.00 17,037.25 17,049.27 001-2031-455.20-95 Hire Equip/Equip Rental 1,200.00 (1,200.00) 001-2031-455.20-98 Taylor collection 500.00 240.94 259.06 259.06 469.19 001-2031-455.20-99 Other Contractual Service 178,915.53 34,000.00 17,179.11 (162,094.64) 59,801.22 21,436.26 001-2031-455.30-31 Office Supplies 1,476.04 10,000.00 8,523.96 2,770.59 3,011.77 001-2031-455.30-35 Printing 500.00 500.00 670.27 767.42 001-2031-455.30-41 Food Supplies 4,000.00 4,000.00 114.28 345.20 001-2031-455.30-44 Fuel/Oil/Grease 29.18 200.00 170.82 78.85 33.96 001-2031-455.30-49 Bldg/Structural Materials 1,184.60 10,000.00 50.00 8,765.40 5,117.72 6,241.12 001-2031-455.30-51 Books & Periodicals 45,532.87 125,000.00 44,906.03 34,561.10 116,671.86 139,526.82 001-2031-455.30-63 MV Fuel Parts 145.72 (145.72) 693.73 37.17 001-2031-455.30-76 Signs 1,000.00 1,000.00 001-2031-455.30-79 Other Commodities 10,000.00 172.76 9,827.24 15,280.95 4,382.96 001-2031-455.40-13 Bldg/Improve Acquisition 1,644,690.11 3,628,919.00 2,999,250.05 (1,015,021.16) 319,774.33 197,315.00 Server Name: frmt-cog.aspgov.com User Name: 2,271,642.39 4,799,374.00 3,091,876.97 (564,145.36) 1,399,539.40 1,125,971.40