Library Board

Keene Memorial Library Board Meeting Municipal Building-2nd Floor, City Council Chambers Please Enter from the West Side 400 E. Military, Fremont, NE 6:30 P.M. May 15, 2023 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for May 15, 2023 regular meeting 3. Dispense with and approve April 17, 2023 minutes (attachment) 4. New Business a. Staff Report from Children’s Librarian – Process for ordering library materials (attachment) b. Updated DRAFT policies for review – Display and Collection Development/ Selection (attachment) 5. Reports a. Library Director’s Report i. Month in Review ii. Statistics (attachment) iii. Expansion Project Update b. Friends of the Library Report c. Finance-Library Expenditures Reports for April 2023 (attachment) 6. Adjournment Next Regular Board Meeting – June 19, 2023 Municipal Building 2nd Floor, location to be determined Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on May 10, 2023. This meeting is preceded by publicized notice in the Fremont Tribune and the agenda is displayed in the Administration East Office at Keene Memorial Library, 925 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda.  Keene Memorial Library Board Meeting Municipal Building-2nd Floor in the City Council Chambers 400 E. Military, Fremont, NE 6:30 P.M. April 17, 2023 Minutes Held at the Municipal Building – 2nd Floor City Council Chambers and Board President Linda McClain called the meeting to order at 6:30 pm. Roll Call The following members were present: Becky Pence, Amanda Moenning, LeAnn Rathke, Ryan Fiala and Linda McClain. Also present were: Laura England-Biggs, Library Director, City Administrator Jody Sanders, City Council Liaison Sally Ganem and City Attorney Travis Jacott. City Administrator Jody Sanders recorded the meeting minutes. Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the East Office of Keene Memorial Library, temporarily located at 925 North Broad Street, online at www.fremontne.gov and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt current agenda for April 17, 2023 regular meeting. Board Member Fiala moved, seconded by Board Member Rathke, to adopt the agenda for April 17, 2023 Library Board Meeting. Ayes: Pence, Moenning, Rathke, Fiala and McClain. Motion carried 5-0 Reading of Minutes Board Member Moenning moved to dispense with and approve the March 20, 2023 board minutes, seconded by Board Member Fiala. Ayes: Pence, Moenning, Rathke, Fiala and McClain. Motion carried 5-0 New Business a. Appeal of Library Director’s decision to retain This Book is Gay in the library collection Motion to move the book to the adult non-fiction section was made by Board Member Pence and seconded by Board Member Moenning. Ayes: Pence, Moenning, Rathke, Fiala and McClain. Motion carried 5-0 Reports Library Director’s Report Month in Review No action taken 2 Expansion Project Update No action taken Friends of the Library Update No action was taken Finance No action taken. With no further business, motion to adjourn was made by Board Member Pence and seconded by Board Member Moenning; Time: 7:15 p.m. Ayes: Pence, Moenning, Rathke, Fiala and McClain. Motion Carried 5-0 Next Regular Board Meeting will be held May 15, 2023 at 6:30 pm –Municipal Building 2nd Floor. Prepared by Tracy Parr, Library Senior Office Associate Signed by Amanda Moenning, Library Board Secretary 3 To: Keene Memorial Library Board From: Justine Ridder, Youth Services Librarian and Elisa Cruz, Adult Services Librarian Date: May 15, 2023 Re: Collection Development Collection Development: Ordering When deciding what to order, there are many different criteria we consider. The resource list includes but is not limited to… • Our book vendor recommendations (youth department currently uses 3 book vendors: Brodart, Junior Library Guild, and Bound to Stay Bound) • Book publisher emails/lists • Award winners and nominees such as the Golden Sower Award, Caldecott Medal and Newbery Award • Suggest a Title (recommendations from patrons which we try to honor whenever possible) • Professional journals (BookList and Library Journal) • Webinars by publishers and other organizations • Nebraska library lists of materials ordered • Popular authors/series & best sellers • Pop culture and trends (ex. Goodreads) • Current budget allowance Collection Development: Assigning Collections (Cataloging and Classifying) The majority of our ordering is through our primary book vendor, Brodart. Note: The Library is not able to order from Amazon, shop at Barnes & Noble, etc. Brodart professional librarians curate lists of recommended titles by age groups or interest areas and send them on a regular basis. We often select from those lists. Once ready to place the books into a cart, we decide which library collection is most appropriate for the material. The reason for this is because Brodart creates digital records and puts the spine labels on our books based on the appropriate collection code. Often we are not able to see the physical book when making these decisions; therefore, we rely on Brodart’s age ranges which are listed with each book. The age ranges that are suggested on Brodart are set by their collection development staff. They filter the age ranges that the publishers recommend into their complex age range mapping system, which was created and is maintained by professional librarians. Publisher data from ONIX (Online Information eXchange) feeds are run through a complex matrix to find the best possible match to their age ranges. This matrix is updated periodically by professional librarians and skilled library paraprofessionals to keep up with publishers’ trends. If publishers do not supply an age range, Brodart’s program automatically defaults the book to the adult age range until a professional librarian assigns the appropriate information to create the age range suggestion. Brodart staff librarians also suggest age range changes when they are creating selection lists for customers. Therefore, Brodart is constantly reevaluating their age range structure and book placements. The majority of the books ordered with the suggested age ranges assessed by Brodart align with our professional judgement. Once the book shipment arrives, our cataloger goes through and checks the digital records that are sent with the books. If there is a red flag raised regarding collection placement during her review of the records, the cataloger will bring the book to the librarian’s attention to discuss the placement of the book further. We always have the option to recatalog the book to a different section after consultation.  DRAFT Updates to Collection Development Policy and Display Policy 12. EXHIBITS, DISPLAYS, AND BULLETIN BOARDS 12.1. Book displays are provided by library staff in order developed to highlight portions of the Library’s collection. Books selected for display should follow the same criteria as laid out in the Materials Selection Policy regarding quality, diversity, and community interest. No displays may be made to promote singular viewpoints, opinions, or political stances or to promote a business. 12.1.12.2. The purpose of displays in the library is to enrich the educational, informational, and recreational quality of life of all citizens of the City of Fremont in addition to all library patrons. 12.2.12.3. The library will support free display space for community- based organizations and , agencies, and citizens. In doing so, the Keene Memorial Library serves as a community-based educational, informational, and civic resource for the citizens of the City of Fremont. Such displays need prior approval from the library staffdirector or their designee. 12.3.12.4. The library’s provision of display space to non-library groups does not constitute sponsorship or endorsement of the policies, views, or beliefs of the group. Only non-profit groups may provide displays following approval. 12.4.12.5. The library reserves the right to establish time, place and manner restrictions for the display of materials. 12.5.12.6. The library also reserves the right to restrict the geographic area from which materials will be accepted and to determine the frequency with which material may be posted for the same group. 12.6.12.7. All date-specific postings will be removed and discarded within one week of the event. 12.7.12.8. Postings such as those for pre-schools or mutual support groups will be reviewed every six months for relevancy. 12.8.12.9. Space allocation is a major consideration in decision-making about postings. 12.9.12.10. Brochures and postings must be non-profit and are subject to approval by the Library Director or their designee.  DRAFT Updates to Collection Development Policy and Display Policy 15.COLLECTION DEVELOPMENT POLICIES The Keene Memorial Library supports a policy of full access to library materials as follows: All materials in the collection may be used by anyone regardless of age. Keene Memorial Library recognizes the pluralistic nature of this community and the varied backgrounds and needs of all citizens, regardless of race, creed, or political persuasion. In a democratic society, patrons should feel free to explore any and all ideas in order to decide which are meaningful to them. Therefore, the library, within the limits of selection standards, chooses representative material espousing all points of view in all fields, including political, social, and religious. The Keene Memorial Library believes that censorship is an individual matter and declares that while anyone is free to reject for oneself materials which do not meet with the individual’s approval, one cannot exercise this right of censorship to restrict the freedom of others. The Keene Memorial Library supports the right of each family to decide which items are appropriate for use by its children. Responsibility for a child’s use of the library materials lies with his or her parent or guardian. The Library Bill of Rights will be the foundation of the Collection Development process. 15.1. Selection Policy 15.1.1. General Criteria for selecting library materials include: (an item need not meet all of the criteria to be acceptable) * Public demand, interest or need which is pursued through careful consideration of the following: patron requests for purchase, use patterns for existing materials, purchase trends of similar materials from retailers, and any other source of community information indicating community interests. * Diversity which is pursued by attempting to meet the needs of all ages, backgrounds, and educational levels by providing as many subject fields as possible, and by providing alternative perspectives as well as popular materials. * Quality which is pursued by applying professional discretion and standards established by the Library profession and DRAFT Updates to Collection Development Policy and Display Policy through the use of appropriate selection aids, including book reviews, best seller lists, award lists, etc. * Reflection of the community which is pursued by specially considering materials that possess significance due to the locality of the author, illustrator, publisher, subject or setting. * Undue duplication of materials is avoided, either in the Library itself, or within other institutions in the community. Esoteric or very technical works, and materials available elsewhere to special interest groups, are generally excluded from the collection. Materials may also be excluded if the existing collection already covers the field. The Library’s Interlibrary Loan service is available to supplement our local collection as needed * Materials with formats that do not conform with or lend themselves to Library use are usually excluded. Contemporary significance, popular interest or permanent value * Attention of critics or reviewers * Prominence, authority, and/or competence of author or creator * Timeliness of material * Relation to the existing collection * Statement of challenging, original or alternative point of view * Authenticity of historical, regional, or social setting * Local or regional significance It is the intent of the Library to stock materials presenting diverse viewpoints on all subjects and to attempt to satisfy a wide variety of patrons with differences in tastes, interests, reading levels, and purposes. Selection of materials does not constitute or imply agreement with or approval of the content, viewpoint, implications, or presentation of the materials. Library materials will not be labeled, marked, or otherwise identified to show approval or disapproval of DRAFT Updates to Collection Development Policy and Display Policy contents, and no cataloged item shall be sequestered, except for the express purpose of protecting it from injury or theft. 15.2. Selection of Materials 15.2.1. “Selection” refers to the process that determines which materials are added to the collection or retained in the collection. 15.2.2. The ultimate responsibility for the selection of materials rests with the Library Director. The responsibility for selection is shared by the professional library staff. 15.2.3. The library will maintain access to a collection of up-to-date selection tools to aid staff in the decision-making process, such as reviewing services and catalogs of recommended purchases. Examples of these resources are: professional journals, collection development tools, and supporting electronic resources. 15.2.4. The library will always strive to balance general demand with those of special group interests, and to actively work to present both sides of controversial subject matter in a balanced and fair manner. The addition of material to the library does not constitute or imply agreement with or approval of its content, but assures that a variety of differing points of view are represented. 15.2.5. Public demand is a valid factor in materials selection. However, we also consider the interests of the few patrons as well as the many. Patrons may request materials not found in the library collection. These requests will be considered for purchase and addition to the collection. Interlibrary loan services (see section 11) may be utilized to obtain requested materials if they are not purchased. 15.2.6. Library staff is not able to purchase materials through telephone solicitation nor will they accept preview boxes from vendors. 15.2.7. Duplicate titles may be purchased for those deemed historically significant and/or as popular demand indicates. 15.3. Specific Selection Criteria DRAFT Updates to Collection Development Policy and Display Policy 15.3.1. Materials selections are made on the basis of any one, several, or all of the following specific criteria: * A positive review in at least one standard Library review journal, including but not limited to Library Journal, Publisher’s Weekly, Kirkus Reviews, Booklist, School Library Journal, or Horn Book * Awarding of a significant literary honor, or other significant honor appropriate for the form of the work (Grammy, Pulitzer, Academy Award, etc.) * A high standard of quality in content, expression, and physical attributes * Contents that are timely, accurate, and representative of various viewpoints * Significant reputation of the author, editor, publisher, producer, or illustrator * Contemporary significance, potential usefulness, appeal or cultural value of the title * Reasonable cost with regard to budget restrictions * Appearance on a Best Seller list as a reputed indicator of popular demand 15.3.2. Formats collected include books, periodicals, newspapers, maps, audio and video recordings, graphic novels, and online databases. These formats may be collected in physical print or electronic form. New and/or emerging formats will be considered when appropriate. The general collection does not include items that will not withstand circulation. 15.3.3. Intended audiences for the collections include: * Juvenile area targets birth to 12 years old * Young Adult area targets ages 13 and up However, many factors affect what material is appropriate for an individual child, including reading level, maturity, and personal beliefs. The Library staff cannot act in place of the parent in selecting what materials is appropriate for a particular child. Responsibility for children’s use of Library materials, regardless of format, rests with their parent(s) or legal guardian(s). DRAFT Updates to Collection Development Policy and Display Policy 15.3.15.4. Weeding Library materials are continuously assessed for their condition, accuracy, currency, and use within the context of the total Library Collection. Items may be withdrawn from the collection for any of these reasons. This continuous evaluation of materials is necessary to maintain a collection that is useful and relevant to the library's patrons, as well as maintaining a collection size that fits within the current area available for housing materials. 15.4.15.5. Challenges to Library Materials Individuals who are concerned about the appropriateness of library resources may make informal complaints in public and to library staff members. Patrons finding certain materials objectionable to the community may request that they be reconsidered by using the “Request for Reconsideration” form as described below. “Request for Reconsideration” forms will be returned to the Library Director. The following steps will be used when an individual feels that further action is necessary to address concerns about a library resource. For the duration of this process, the material in question will remain in circulation in the library collection. 15.4.1.15.5.1. A concerned patron who is dissatisfied with earlier informal discussions will be offered a packet of materials that includes the library's mission statement, selection policy, reconsideration form, and the Library Bill of Rights. 15.4.2.15.5.2. Patrons are required to complete and submit a reconsideration form to the library director. 15.4.3.15.5.3. The director, with appropriate professional staff, will review the reconsideration form and the material in question, to consider whether its selection follows the criteria stated in the collection policy. 15.4.4.15.5.4. Within 15 business days, the director will make a decision and send a letter to the concerned DRAFT Updates to Collection Development Policy and Display Policy person who requested the reconsideration, stating the reasons for the decision. 15.4.5.15.5.5. If the individual is not satisfied with the decision, a written appeal may be submitted within 10 business days to the Library Advisory Board. 15.4.6.15.5.6. If the Board plans to address the appeal at their board meeting, the individual will be notified of when and where the meeting will be held. 15.4.7.15.5.7. The Board reserves the right to limit the length of public comments. 15.4.8.15.5.8. The decision of the Board is final, subject to review by the Fremont City Council. 15.5.15.6. Copies of the ALA Freedom to Read Statement, the ALA Freedom to View Statement, the ALA Code of Ethics, and the ALA Library Bill of Rights are included in Appendix A. Monthly Statistics Report for Keene Memorial Library Board April 2023 Circulation Total Checkouts 7,956 Physical checkouts 5,427 Download Checkouts 2,529 Cardholders as of the end of the month 7,222 New cards issued this month 26 Borrowers deleted 2 Total items in collection Physical items 53,850 Total OverDrive items 60,180 Total Comics Plus items 25,527 Total Freegal Items 18,000,000+ Total new physical items 1,676 Total physical items discarded 1,394 Programming Number of programs Children's 11 Teens - Adults - General 1 Passive Programs 2 Attendance Children's 97 Teens - Adults - General 279 Passive Program Participation 52 Book-a-Librarian sessions 2 Outreach Visits 31 Outreach Attendance 1,548 Technology Statistics Website Visits 4,648 WiFi Visits 1,839 Online Learning 139 Database Research 913 Internet Computer Lab Use 303 Public Printing 1,006 6  NLFS001 Auditors Trial Balance Accounting Period: 7/2023 Fund(s): 001 - General Fund Report Generated on May 9, 2023 9:38:06 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two 4/30/2023 Actual Years Actual 001-2031-419.20-12 Communications 1,430.72 2,500.00 3,389.08 (2,319.80) 1,221.18 2,400.00 001-2031-419.20-65 Service Agreements 19,475.01 25,500.00 6,024.99 24,748.71 28,026.79 001-2031-419.20-99 Other Contractual Service 747.50 001-2031-419.30-55 Software 5,584.80 5,500.00 (84.80) 2,485.72 5,486.10 001-2031-419.30-56 Parts/Mach & Equipment 16,000.00 16,000.00 1,888.51 718.66 001-2031-455.10-10 Salaries/Wages 308,047.41 624,232.00 316,184.59 593,882.41 463,993.58 001-2031-455.10-14 Health Insurance 51,209.07 95,762.00 44,552.93 91,737.05 110,909.22 001-2031-455.10-15 Overtime Wages 30.71 1,750.00 1,719.29 1,308.32 207.10 001-2031-455.10-22 FICA/Medicare 22,698.57 46,795.00 24,096.43 43,984.55 33,851.10 001-2031-455.10-23 Pension 12,761.63 24,766.00 12,004.37 20,200.48 15,991.38 001-2031-455.20-11 Postage & Printing 5,550.00 4,800.00 750.00 1,607.76 1,600.00 001-2031-455.20-13 Training & Travel 2,033.39 12,000.00 9,966.61 7,134.79 3,016.24 001-2031-455.20-33 Legal Advertising 221.78 100.00 (121.78) 61.13 50.13 001-2031-455.20-41 Utility Services 27,363.59 52,000.00 24,636.41 40,264.00 41,991.45 001-2031-455.20-60 Repairs & Maintenance 2,342.20 10,000.00 130.00 7,527.80 4,446.48 3,787.96 001-2031-455.20-65 Service Agreements 8,958.07 33,000.00 17,549.00 6,492.93 21,451.42 22,735.27 001-2031-455.20-70 Rents 442.71 800.00 310.00 47.29 4,099.28 590.28 001-2031-455.20-93 Dues & Subscriptions 236.00 19,000.00 18,764.00 17,037.25 17,049.27 001-2031-455.20-95 Hire Equip/Equip Rental 1,200.00 (1,200.00) 001-2031-455.20-98 Taylor collection 500.00 240.94 259.06 259.06 469.19 001-2031-455.20-99 Other Contractual Service 186,261.83 34,000.00 9,829.38 (162,091.21) 59,801.22 21,436.26 001-2031-455.30-31 Office Supplies 1,881.37 10,000.00 194.06 7,924.57 2,770.59 3,011.77 001-2031-455.30-35 Printing 500.00 100.00 400.00 670.27 767.42 001-2031-455.30-41 Food Supplies 4,000.00 4,000.00 114.28 345.20 001-2031-455.30-44 Fuel/Oil/Grease 29.18 200.00 170.82 78.85 33.96 001-2031-455.30-49 Bldg/Structural Materials 1,184.60 10,000.00 50.00 8,765.40 5,117.72 6,241.12 001-2031-455.30-51 Books & Periodicals 52,785.79 125,000.00 47,527.23 24,686.98 116,671.86 139,526.82 001-2031-455.30-63 MV Fuel Parts 145.72 (145.72) 693.73 37.17 001-2031-455.30-76 Signs 1,000.00 1,000.00 001-2031-455.30-79 Other Commodities 700.64 10,000.00 172.76 9,126.60 15,280.95 4,382.96 001-2031-455.40-13 Bldg/Improve Acquisition 2,210,876.29 3,628,919.00 2,433,063.87 (1,015,021.16) 319,774.33 197,315.00 Server Name: frmt-cog.aspgov.com User Name: 2,916,701.08 4,799,374.00 2,518,556.32 (635,883.40) 1,399,539.40 1,125,971.40 7