Library Board

Keene Memorial Library Board Meeting Municipal Building-2nd Floor, Conference Room Please Enter from the West Side 400 E. Military, Fremont, NE 6:30 P.M. June 19, 2023 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for June 19, 2023 regular meeting 3. Dispense with and approve May 15, 2023 minutes (attachment) 4. Unfinished Business a. Second draft of policies for review – Digital Projector, Display and Collection Development/Selection (attachment) 5. Reports a. Library Director’s Report i. Month in Review ii. Statistics (attachment) iii. Expansion Project Update b. Friends of the Library Report c. Finance-Library Expenditures Reports for May 2023 (attachment) 6. Adjournment Next Regular Board Meeting – July 17, 2023 Municipal Building 2nd Floor, location to be determined Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on June 14, 2023. This meeting is preceded by publicized notice in the Fremont Tribune and the agenda is displayed in the Administration East Office at Keene Memorial Library, 925 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda.  Keene Memorial Library Board Meeting Municipal Building-2nd Floor in the City Council Chambers 400 E. Military, Fremont, NE 6:30 P.M. May 15, 2023 Minutes Held at the Municipal Building – 2nd Floor City Council Chambers and Board President Linda McClain called the meeting to order at 6:30 pm. Roll Call The following members were present: Becky Pence, Amanda Moenning, LeAnn Rathke, and Linda McClain. (Ryan Fiala arrived at 6:42 pm) Also present were: Library Director Laura England-Biggs, City Council Liaison Sally Ganem and City Attorney Travis Jacott. Dorlissa Beyer recorded the meeting minutes. Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the East Office of Keene Memorial Library, temporarily located at 925 North Broad Street, online at www.fremontne.gov and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt current agenda for May 15, 2023 regular meeting. Board Member Rathke moved, seconded by Board Member Pence, to adopt the agenda for May 15, 2023 Library Board Meeting. Ayes: Pence, Moenning, Rathke, and McClain. Motion carried 4-0 with one absent. Reading of Minutes Board Member Moenning moved to dispense with and approve the April 17, 2023 board minutes, seconded by Board Member Rathke. Ayes: Pence, Moenning, Rathke, and McClain. Motion carried 4-0 with one absent New Business The Board and members of the public heard a Staff Report from Children’s Librarian Justine Ridder on the process followed for ordering library materials which was included in the board packet as an attachment. No action taken. The Board discussed draft policies for review covering Display and Collection Development/Selection which were included in the board packet as an attachment. Board President McClain opened public comment. Community member Scott Preston got up to speak and also presented a document for the record (attached). Motion to receive the document was made by Board Member Rathke, seconded by Board Member Moenning. Ayes: Pence, Moenning, Fiala, Rathke, McClain. Motion carried 5-0. 2 City Council Member Paul Von Behren also spoke. With no additional speakers present, Board President McClain closed public comment. No further action taken. Reports Library Director’s Report Month in Review No action taken. Statistics (attachment) No action taken. Expansion Project Update No action taken. Friends of the Library Report No action taken. Finance-Library Expenditures Reports for April 2023 (attachment) No action taken. Adjournment With no further business, motion to adjourn was made by Board Member Pence and seconded by Board Member Moenning; Time: 7:41 p.m. Ayes: Pence, Moenning, Rathke, Fiala and McClain. Motion Carried 5-0 Next Regular Board Meeting – June 19, 2023 Municipal Building 2nd Floor, location to be determined Prepared by Laura England-Biggs, Library Director Signed by Amanda Moenning, Library Board Secretary 3 4 5  SECOND DRAFT Updates to Collection Development Policy and Display Policy- June 2023 DELETE THIS ENTIRE SECTION – NO LONGER OWN THE PROJECTOR 10.9. Digital Projector 10.9.1. The digital projector may be borrowed by Keene Memorial Library card holders ages 19 and above who have Library cards in good standing (i.e. library card is not blocked due to unpaid fees or lost material) and who have proof of permanent residence. 10.9.2. Checkout is limited to one per household at any given time for a period of three weeks with no renewals. 10.9.3. The device needs to be returned to the Circulation Desk, not the book drop, and needs to be complete upon return. (No missing cords, remotes or instructions.) 10.9.4. The Library reserves the right to refuse service to patrons who abuse equipment or who are repeatedly late in returning electronic devices. Three (3) late returns/book drop returns/missing item returns for any device checked out will result in being permanently banned from borrowing all electronic devices. 12. EXHIBITS, DISPLAYS, AND BULLETIN BOARDS 12.1. The purpose of displays in the library is to enrich the educational, informational, and recreational quality of life of all citizens of the City of Fremont in addition to all library patrons. 12.1.12.2. Book dDisplays are provided by library staff developed by staff in order to highlight portions of the Library’s collection. Books Materials selected for display should follow the same criteria as laid out in the Materials Selection Policy regarding quality, diversity, and community interest. No displays may be made toDisplays should promote singular multiple viewpoints, opinions, or political stances, and may not or to promote a single business. 12.2.12.1. The purpose of displays in the library is to enrich the educational, informational, and recreational quality of life of all citizens of the City of Fremont in addition to all library patrons. 12.3. The Keene Memorial lLibrary will support provide free display spaces for community-based non-profit organizations and agencieslocated within its legally defined service area and local, State or Federal 6  SECOND DRAFT Updates to Collection Development Policy and Display Policy- June 2023 agencies offering services in the same area. In doing so, the Keene Memorial Library library serves as an community-based educational, informational, and civic resource for the citizens of the City of Fremont. Such displays need prior approval from the library director or their designee. 12.4. The library’s provision of display space to non-library groups does not constitute sponsorship or endorsement of the policies, views, or beliefs of the group.. Only non-profit groups may provide displays. 12.5. The library reserves the right to establish time, place and manner restrictions for the display of materials. 12.6. The library also reserves the right to restrict the geographic area from which materials will be accepted and to determine the frequency with which material may be posted for the same group. 12.7.12.6. All date-specific postings will be removed and discarded within one week of the event. 12.8.12.7. Postings such as those for pre-schoolseducational organizations or mutual support groups will be reviewed every six months for relevancy. 12.8. Space allocation is a major consideration in decision-making about postings. The library also reserves the right to determine the frequency with which material may be posted based on library needs and space availability as determined by the Library Director or their designee. 15.COLLECTION DEVELOPMENT POLICIES The Keene Memorial Library supports a policy of full access to library materials as follows: All materials in the collection may be used by anyone regardless of age. Keene Memorial Library recognizes the pluralistic nature of this community and the varied backgrounds and needs of all citizens, regardless of race, age, creed, or political persuasion. In a democratic society, patrons should feel free to explore any and all ideas in order to decide which are meaningful to them. All materials in the collection may be used by anyone. Therefore, the library, within the limits of selection standards, chooses representative material espousing all points of view in all fields, including political, social, 7 SECOND DRAFT Updates to Collection Development Policy and Display Policy- June 2023 and religious. The Keene Memorial Library believes that censorship is an individual matter and declares that while anyone is free to reject for oneself materials which do not meet with the individual’s approval, one cannot exercise this right of censorship to restrict the freedom of others. The Keene Memorial Library supports respects the right of each family to decide which items are appropriate for use by its children. Responsibility for a child’s use of the library materials lies with his or her parent or guardian. The Library Bill of Rights will be the foundation of the Collection Development Process. The Library Bill of Rights will be the foundation of the Collection Development process. 15.1. Selection Policy 15.1.1. General Criteria for selecting library materials include: (an item need not meet all of the criteria to be acceptable) * Public demand, interest or need which is pursued through careful consideration of the following: patron requests for purchase, use patterns for existing materials, purchase trends of similar materials from retailers, and any other source of community information indicating community interests. * Diversity which is pursued by attempting to meet the needs of all ages, backgrounds, and educational levels by providing as many subject fields as possible, and by providing alternative perspectives as well as popular materials. * Quality which is pursued by applying professional discretion and standards established by the Library profession and through the use of appropriate selection aids, including book reviews, best seller lists, award lists, etc. * Reflection of the community which is pursued by specifically considering materials that possess significance due to the locality of the author, illustrator, publisher, subject or setting. * Undue duplication of materials is avoided, either in the Llibrary itself, or within other institutions in the community. Esoteric or very technical works, and materials available elsewhere to special interest groups, are generally excluded from the collection. Materials may also be excluded if the existing collection already covers the field. The lLibrary’s 8 SECOND DRAFT Updates to Collection Development Policy and Display Policy- June 2023 Interlibrary Loan service is available to supplement our local collection as needed * Materials with formats that do not conform with or lend themselves to Library use are usually excluded. It is the intent of the Keene Memorial Library to stock have materials available that presenting diverse viewpoints on all subjects, and to attempt to satisfy a wide variety of patrons with differences in tastes, interests, reading levels, and purposes. Selection of materials does not constitute or imply agreement with or approval of the content, viewpoint, implications, or presentation of the materials. Library materials will not be labeled, marked, or otherwise identified to show approval or disapproval of contents, and no cataloged item shall be sequestered, except for the express purpose of protecting it from injury or theft. 15.2. Selection of Materials 15.2.1. “Selection” refers to the process that determines which materials are added to the collection or retained in the collection. 15.2.2. The responsibility for selection is shared by the professional library staff, who are required to have post-secondary degrees in Library Science. The ultimate responsibility for the selection of materials rests with the Library Director, who is required to have a Master’s Degree in Library Science. The responsibility for selection is shared by the professional library staff. 15.2.3. The library will maintain access to a collection of up-to-date selection tools to aid staff in the decision-making process, such as reviewing services and catalogs of recommended purchases. Examples of these resources are: professional journals, collection development tools from vendors, and supporting electronic resources. 15.2.4. The library will always strive to balance general demand with those of special group interests, and to actively work to present both sides of controversial subject matter in a 9 SECOND DRAFT Updates to Collection Development Policy and Display Policy- June 2023 balanced and fair manner. The addition of material to the library does not constitute or imply agreement with or approval of its content, but assures that a variety of differing points of view are represented. 15.2.5. Public demand is a valid factor in materials selection. However, we also consider the interests of the few patrons as well as the many. Patrons may request materials not found in the library collection. These requests will be considered for purchase and addition to the collection. Interlibrary loan services (see section 11) may be utilized to obtain requested materials if they are not purchased. 15.2.6. Library staff is not able to purchase materials through telephone solicitation or online retail vendors, nor will they accept preview boxes from vendors. All approved vendors must be willing to accept City purchase orders and payment terms. 15.3. Specific Selection Criteria 15.3.1. Materials selections are made on the basis of any one, several, or all of the following specific criteria: * A positive review in at least one standard Library review journal, including but not limited to Library Journal, Publisher’s Weekly, Kirkus Reviews, Booklist, School Library Journal, or Horn Book * Awarding of a significant literary honor, or other significant honor appropriate for the form of the work (Grammy, Pulitzer, Academy Award, etc.) * A high standard of quality in content, expression, and physical attributes * Contents that are timely, accurate, and representative of various viewpoints * Significant reputation of the author, editor, publisher, producer, or illustrator * Contemporary significance, potential usefulness, appeal or cultural value of the title * Reasonable cost with regard to budget restrictions * Appearance on a Best Seller list as a reputed indicator of 10 SECOND DRAFT Updates to Collection Development Policy and Display Policy- June 2023 popular demand * Titles that appear on the ALA Most Challenged Books list for the previous two years shall be reviewed by the professional library staff prior to ordering for the collection 15.3.2. Formats collected include but are not limited to books, periodicals, newspapers, maps, audio and video recordings, graphic novels, and online databases. These formats may be collected in physical print or electronic form. New and/or emerging formats will be considered when appropriate. The general collection does not include items that will not withstand circulation. 15.4. Intended audiences for the collections include: * Juvenile area targets -- birth to 12 years old * Young Adult area targets -- ages 13 and upto 18 years old However, mMany factors affect what material is appropriate for an individual child, including but not limited to reading level, maturity, and personal beliefs. The Library staff cannot act in place of the parent or legal guardian in selecting what materials is appropriate for a particular child. Responsibility for children’s use of Llibrary materials, regardless of format, rests with their parent(s) or legal guardian(s). 15.5. Weeding Library materials are continuously assessed for their condition, accuracy, currency, and use within the context of the total Library Collection. Items may be withdrawn from the collection for any of these reasons. This continuous evaluation of materials is necessary to maintain a collection that is useful and relevant to the library's patrons, as well as maintaining a collection size that fits within the current area available for housing materials. 15.6. Challenges to Library Materials Individuals who are concerned about the appropriateness of library resources may make informal complaints in public and to library staff members. Patrons finding certain materials objectionable to the community may request that they be reconsidered by using the “Request for Reconsideration” form as described below. “Request for 11 SECOND DRAFT Updates to Collection Development Policy and Display Policy- June 2023 Reconsideration” forms will be returned to the Library Director. The following steps will be used when an individual feels that further action is necessary to address concerns about a library resource. For the duration of this process, the material in question will remain in circulation in the library collection. 15.6.1. A concerned patron who is dissatisfied with earlier informal discussions will be offered a packet of materials that includes the library's mission statement, selection policy, reconsideration form, and the Library Bill of Rights. 15.6.2. Patrons are required to complete and submit a reconsideration form to the library director in order for material to be reviewed. 15.6.3. Patrons may only have one active reconsideration request at any given time. 15.6.2.15.6.4. Only one challenge per title will be allowed at any given time. 15.6.3.15.6.5. The director, with appropriate professional staff, will review the reconsideration form and the material in question, to consider whether its selection follows the criteria stated in the collection policy. 15.6.4.15.6.6. Within 15 business days, the director will make a decision and send a letter to the concerned person who requested the reconsideration, stating the reasons for the decision. 15.6.5.15.6.7. If the individual is not satisfied with the decision, a written appeal may be submitted within 10 business days of receipt of the decision to the Library Advisory Board. 15.6.6.15.6.8. If the Library Advisory Board plans to address the appeal at their board meeting, the individual will be notified of when and where the meeting will be held. 12 SECOND DRAFT Updates to Collection Development Policy and Display Policy- June 2023 15.6.7. The Board reserves the right to limit the length of public comments. 15.6.9. The decision of the Library Advisory Board is final, subject to review by the Fremont City Council. 15.6.10. If the material is retained, the library will not consider another request for reconsideration for the same title for two calendar years. 15.6.8.15.6.11. If the material is removed from the collection, the title will not be considered for repurchase for two calendar years. 15.7. Copies of the ALA Freedom to Read Statement, the ALA Freedom to View Statement, the ALA Code of Ethics, and the ALA Library Bill of Rights are included in Appendix A. 13 Monthly Statistics Report for Keene Memorial Library Board May 2023 Circulation Total Checkouts 10,980 Physical checkouts 5,913 Download Checkouts 5,067 Cardholders as of the end of the month New cards issued this month 78 Borrowers deleted 8 Total items in collection Physical items 53,712 Total OverDrive items 60,161 Total Comics Plus items 25,770 Total Freegal Items 18,000,000 Total new physical items 62 Total physical items discarded 108 Programming Number of programs Children's 8 Teens - Adults 1 General 1 Passive Programs 1 Attendance Children's 68 Teens - Adults 23 General 375 Passive Program Participation 22 Book-a-Librarian sessions 5 Outreach Visits 26 Outreach Attendance 1,613 Technology Statistics Website Visits 6,442 WiFi Visits 2,002 Online Learning 64 Database Research 1,020 Internet Computer Lab Use 306 Public Printing 710 14  NLFS001 Auditors Trial Balance Accounting Period: 8/2023 Fund(s): 001 - General Fund Report Generated on Jun 12, 2023 11:31:28 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two 5/31/2023 Actual Years Actual 001-2031-419.20-12 Communications 1,715.72 2,500.00 3,109.80 (2,325.52) 1,221.18 2,400.00 001-2031-419.20-65 Service Agreements 22,389.09 25,500.00 3,110.91 24,748.71 28,026.79 001-2031-419.20-99 Other Contractual Service 747.50 001-2031-419.30-55 Software 5,744.75 5,500.00 (244.75) 2,485.72 5,486.10 001-2031-419.30-56 Parts/Mach & Equipment 16,000.00 16,000.00 1,888.51 718.66 001-2031-455.10-10 Salaries/Wages 352,486.06 624,232.00 271,745.94 593,882.41 463,993.58 001-2031-455.10-14 Health Insurance 58,281.28 95,762.00 37,480.72 91,737.05 110,909.22 001-2031-455.10-15 Overtime Wages 30.71 1,750.00 1,719.29 1,308.32 207.10 001-2031-455.10-22 FICA/Medicare 25,980.22 46,795.00 20,814.78 43,984.55 33,851.10 001-2031-455.10-23 Pension 14,616.97 24,766.00 10,149.03 20,200.48 15,991.38 001-2031-455.20-11 Postage & Printing 800.00 5,550.00 4,000.00 750.00 1,607.76 1,600.00 001-2031-455.20-13 Training & Travel 2,183.49 12,000.00 199.00 9,617.51 7,134.79 3,016.24 001-2031-455.20-33 Legal Advertising 221.78 100.00 (121.78) 61.13 50.13 001-2031-455.20-41 Utility Services 29,253.53 52,000.00 22,746.47 40,264.00 41,991.45 001-2031-455.20-60 Repairs & Maintenance 2,342.20 10,000.00 130.00 7,527.80 4,446.48 3,787.96 001-2031-455.20-65 Service Agreements 10,124.38 33,000.00 17,549.00 5,326.62 21,451.42 22,735.27 001-2031-455.20-70 Rents 442.71 800.00 310.00 47.29 4,099.28 590.28 001-2031-455.20-93 Dues & Subscriptions 236.00 19,000.00 15,917.54 2,846.46 17,037.25 17,049.27 001-2031-455.20-95 Hire Equip/Equip Rental 1,200.00 (1,200.00) 001-2031-455.20-98 Taylor collection 500.00 240.94 259.06 259.06 469.19 001-2031-455.20-99 Other Contractual Service 208,212.83 34,000.00 9,902.65 (184,115.48) 59,801.22 21,436.26 001-2031-455.30-31 Office Supplies 2,349.19 10,000.00 89.07 7,561.74 2,770.59 3,011.77 001-2031-455.30-35 Printing 500.00 100.00 400.00 670.27 767.42 001-2031-455.30-41 Food Supplies 4,000.00 4,000.00 114.28 345.20 001-2031-455.30-44 Fuel/Oil/Grease 52.65 200.00 147.35 78.85 33.96 001-2031-455.30-49 Bldg/Structural Materials 1,642.38 10,000.00 50.00 8,307.62 5,117.72 6,241.12 001-2031-455.30-51 Books & Periodicals 65,958.40 125,000.00 46,937.84 12,103.76 116,671.86 139,526.82 001-2031-455.30-63 MV Fuel Parts 145.72 (145.72) 693.73 37.17 001-2031-455.30-76 Signs 1,000.00 1,000.00 001-2031-455.30-79 Other Commodities 1,239.26 10,000.00 172.76 8,587.98 15,280.95 4,382.96 001-2031-455.40-13 Bldg/Improve Acquisition 2,860,740.42 3,628,919.00 1,839,941.16 (1,071,762.58) 319,774.33 197,315.00 Server Name: frmt-cog.aspgov.com User Name: 3,667,189.74 4,799,374.00 1,939,849.76 (807,665.50) 1,399,539.40 1,125,971.40 15