Library Board

Keene Memorial Library Board Meeting Municipal Building-2nd Floor, Large Conference Room Please Enter from the West Side 400 E. Military, Fremont, NE 6:30 P.M. October 16, 2023 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for October 16, 2023, regular meeting. 3. Dispense with and approve September 18, 2023, minutes (attachment) 4. New Business a. New Fiscal Year Update – budget and staffing b. Move Timeline 5. Reports a. Library Director’s Report i. Month in Review ii. Statistics (attachment) iii. Expansion Project Update b. Friends of the Library Report c. Finance-Library Expenditures Reports for August 2023 (attachment) 6. Adjournment Next Regular Board Meeting – November 20, 2023 Municipal Building 2nd Floor, location to be determined Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on October 10, 2023. This meeting is preceded by publicized notice in the Fremont Tribune and the agenda is displayed in the Administration East Office at Keene Memorial Library, 925 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda.  Keene Memorial Library Board Meeting Municipal Building-2nd Floor in the City Council Chambers 400 E. Military, Fremont, NE 6:30 P.M. September 18, 2023 Minutes Held at the Municipal Building – 2nd Floor City Council Chambers, and Board Vice President Becky Pence called the meeting to order at 6:40 pm. Roll Call The following members were present: Becky Pence, Amanda Moenning, and Ryan Fiala. Absent were Linda McClain and LeAnn Rathke. Also present were: Laura England-Biggs, Library Director, City Administrator Jody Sanders, City Council Liaison Sally Ganem, and City Council Member Paul VonBehren. Library Assistant II Dorlissa Beyer will be recording the meeting minutes. Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the East Office of Keene Memorial Library, temporarily located at 925 North Broad Street, online at www.fremontne.gov and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt current agenda for September 18, 2023 regular meeting. Board Member Moenning moved, seconded by Board Member Pence, to adopt the agenda for September 18, 2023 Library Board Meeting. Ayes: Pence, Moenning, and Fiala. Motion carried 3-0 with two board members absent. Reading of Minutes Board Member Moenning moved to dispense with and approve the August 21, 2023 board minutes, seconded by Board Member Fiala. Ayes: Pence, Moenning, and Fiala. Motion carried 3-0 with two board members absent. Unfinished Business a. Fourth draft of policies for review – Juvenile Borrower Types, Computer and Internet Policy, Digital Projector, Display & Collection Development/Selection Board Member Pence moved to approve the fourth draft of the policies and recommend to City Council for approval. Seconded by Board Member Fiala. Ayes: Pence, Moenning, and Fiala. Motion carried 3-0 with two board members absent. Reports Library Director’s Report Month in Review No action taken. Statistics No action taken. Expansion Project Update No action taken. Friends of the Library Update No action taken. Finance – Library Expenditures Report for May 2023 No action taken. With no further business, motion to adjourn was made by Board Member Fiala and seconded by Board Member Moenning; Time: 7:12 p.m. Ayes: Pence, Moenning, and Fiala. Motion Carried 3-0 with two members absent. Next Regular Board Meeting will be held October 16, 2023 at 6:30 pm at the Municipal Building 2nd Floor, location to be determined. Prepared by Laura England-Biggs, Library Director Signed by Amanda Moenning, Library Board Secretary Monthly Statistics Report for Keene Memorial Library Board September 2023 Circulation Total Checkouts Physical checkouts 6,331 Download Checkouts 5,621 Cardholders as of the end of the month 7,512 New cards issued this month 49 Borrowers deleted - Total items in collection Physical items 54,618 Total OverDrive items 61,780 Total Comics Plus items 26,249 Total Freegal Items 18,000,000 Total new physical items 61 Total physical items discarded 71 Programming Number of programs Children's 13 Teens - Adults 1 General - Passive Programs 1 Attendance Children's 143 Teens - Adults 6 General - Passive Program Participation 40 Book-a-Librarian sessions 6 Outreach Visits 8 Outreach Attendance 450 Technology Statistics Website Visits 5,325 WiFi Visits 2,234 Online Learning 55 Database Research 1,063 Internet Computer Lab Use 276 Public Printing 578  NLFS001 Auditors Trial Balance Accounting Period: 12/2023 Fund(s): 001 - General Fund Report Generated on Oct 9, 2023 10:41:38 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two 9/30/2023 Actual Years Actual 001-2031-419.20-12 Communications 3,140.72 2,500.00 1,679.08 (2,319.80) 1,221.18 2,400.00 001-2031-419.20-65 Service Agreements 22,389.09 25,500.00 3,110.91 24,748.71 28,026.79 001-2031-419.20-99 Other Contractual Service 747.50 001-2031-419.30-55 Software 5,744.75 5,500.00 (244.75) 2,485.72 5,486.10 001-2031-419.30-56 Parts/Mach & Equipment 16,000.00 16,000.00 1,888.51 718.66 001-2031-455.10-10 Salaries/Wages 553,453.33 624,232.00 70,778.67 593,882.41 463,993.58 001-2031-455.10-14 Health Insurance 90,026.59 95,762.00 5,735.41 91,737.05 110,909.22 001-2031-455.10-15 Overtime Wages 145.59 1,750.00 1,604.41 1,308.32 207.10 001-2031-455.10-22 FICA/Medicare 40,851.55 46,795.00 5,943.45 43,984.55 33,851.10 001-2031-455.10-23 Pension 22,935.48 24,766.00 1,830.52 20,200.48 15,991.38 001-2031-455.20-11 Postage & Printing 1,600.00 5,550.00 3,200.00 750.00 1,607.76 1,600.00 001-2031-455.20-13 Training & Travel 2,442.49 12,000.00 9,557.51 7,134.79 3,016.24 001-2031-455.20-33 Legal Advertising 415.96 100.00 (315.96) 61.13 50.13 001-2031-455.20-41 Utility Services 37,286.30 52,000.00 14,713.70 40,264.00 41,991.45 001-2031-455.20-60 Repairs & Maintenance 2,342.20 10,000.00 7,657.80 4,446.48 3,787.96 001-2031-455.20-65 Service Agreements 15,258.26 33,000.00 1,499.00 16,242.74 21,451.42 22,735.27 001-2031-455.20-70 Rents 1,280.28 800.00 (480.28) 4,099.28 590.28 001-2031-455.20-93 Dues & Subscriptions 17,503.68 19,000.00 1,496.32 17,037.25 17,049.27 001-2031-455.20-98 Taylor collection 500.00 500.00 259.06 469.19 001-2031-455.20-99 Other Contractual Service 210,585.66 34,000.00 810.00 (177,395.66) 59,801.22 21,436.26 001-2031-455.30-31 Office Supplies 3,740.37 10,000.00 6,259.63 2,770.59 3,011.77 001-2031-455.30-35 Printing 150.00 500.00 350.00 670.27 767.42 001-2031-455.30-41 Food Supplies 55.68 4,000.00 3,944.32 114.28 345.20 001-2031-455.30-44 Fuel/Oil/Grease 52.65 200.00 147.35 78.85 33.96 001-2031-455.30-49 Bldg/Structural Materials 2,660.36 10,000.00 7,339.64 5,117.72 6,241.12 001-2031-455.30-51 Books & Periodicals 117,167.29 125,000.00 14,385.53 (6,552.82) 116,671.86 139,526.82 001-2031-455.30-63 MV Fuel Parts 145.72 (145.72) 693.73 37.17 001-2031-455.30-76 Signs 1,000.00 1,000.00 001-2031-455.30-79 Other Commodities 1,479.79 10,000.00 172.76 8,347.45 15,280.95 4,382.96 001-2031-455.40-13 Bldg/Improve Acquisition 5,970,118.06 3,628,919.00 2,973,105.44 (5,314,304.50) 319,774.33 197,315.00 001-2031-455.40-99 Other Capital Outlay 3,748.00 (3,748.00) Server Name: frmt-cog.aspgov.com User Name: 7,122,971.85 4,799,374.00 2,998,599.81 (5,322,197.66) 1,399,539.40 1,125,971.40