Library Board

Keene Memorial Library Board Meeting Municipal Building-2nd Floor, Large Conference Room Please Enter from the West Side 400 E. Military, Fremont, NE 6:30 P.M. November 20, 2023 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for November 20, 2023, regular meeting. 3. Dispense with and approve October 16, 2023 minutes (attachment) 4. Old Business a. Move Back to Library Update b. Staffing Update 5. Reports a. Library Director’s Report i. Month in Review ii. Statistics (attachment) iii. Expansion Project Update 1. November 9 Donor Event Update 2. Ribbon Cutting Schedule b. Friends of the Library Report c. Finance-Library Expenditures Reports for October 2023 (attachment) 6. Adjournment Next Regular Board Meeting – December 18, 2023 Municipal Building 2nd Floor, location to be determined Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on November 15, 2023. This meeting is preceded by publicized notice in the Fremont Tribune and the agenda is displayed in the Administration East Office at Keene Memorial Library, 925 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda. Blank on purpose  Keene Memorial Library Board Meeting Municipal Building-2nd Floor in the Large Conference Room 400 E. Military, Fremont, NE 6:30 P.M. October 16, 2023 Minutes Held at the Municipal Building – 2nd Floor Large Conference Room and Board President Linda McClain called the meeting to order at 6:30 pm Roll Call The following members were present: Becky Pence, Amanda Moenning and Linda McClain. LeAnn Rathke was absent, and Ryan Fiala came in at 6:34. Also present were: Laura England- Biggs, Library Director, City Administrator Jody Sanders, City Council Liaison Sally Ganem and City Council President Mark Jensen. Senior Office Associate Tracy Parr will be recording the meeting minutes. Notice of Meeting and Agenda The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the East Office of Keene Memorial Library, temporarily located at 925 North Broad Street, online at www.fremontne.gov and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt current agenda for October 16, 2023 regular meeting. Board Member Pence moved, seconded by Board Member Moenning, to adopt the agenda for October 16, 2023 Library Board Meeting. Ayes: Pence, Moenning and McClain. Motion carried 3-0 with two board members absent. Reading of Minutes Board Member Moenning moved to dispense with and approve the September 16, 2023 board minutes, seconded by Board Member Pence. Ayes: Pence, Moenning and McClain. Motion carried 3-0 with two board members absent. New Business a. New Fiscal Year Update No Action Taken b. Move Timeline No Action Taken Reports Library Director’s Report Month in Review No action taken. Statistics No action was taken Expansion Project Update No action taken. Friends of the Library Update No action was taken. Finance – Library Expenditures Report for September 2023 No action taken. With no further business, motion to adjourn was made by Board Member Pence and seconded by Board Member Fiala; Time: 7:04 p.m. Ayes: Pence, Moenning, Fiala and McClain. Motion Carried 4-0 with one member absent. Next Regular Board Meeting will be held November 20, 2023 at 6:30 pm – On the 2nd floor of the Municipal Building, location to be determined. Prepared by Tracy Parr, Library Senior Office Associate Signed by Amanda Moenning, Library Board Secretary KE E NE ME M OR I A L L IB R A R Y 925 N Broad St (Temp Location) Fremont NE 68025 Phone: (402) 727-2694 Fax: (402-727-2693 Press Release Contact: Laura England-Biggs FOR IMMEDIATE RELEASE Phone: (402) 727-2694 October 30, 2023 TEMPORARY LIBRARY TO CLOSE SATURDAY NOVEMBER 18, 2023 FREMONT, NE: Keene Memorial Library, temporarily located at the City Auditorium, will close at 1:30 pm on Saturday November 18. We will remain closed to allow staff to pack materials and offices for the return to the permanent library. The move will take place during the month of December, with our anticipated re-opening date to be announced later. Materials checked out between now and Saturday, November 18 will be due back in January 2024. During the move, we will not have access to our bookdrop. We are asking that all materials be kept at home during the move. For more information contact Laura England-Biggs at Keene Memorial Library at 402.727.2694 or laura.biggs@fremontne.gov. -End- Monthly Statistics Report for Keene Memorial Library Board Circulation Total Checkouts 122,330 Physical checkouts 74,774 Download Checkouts 59,508 Cardholders as of the end of the year 7,512 New cards issued this year 552 Borrowers deleted 2,446 Total items in collection Physical items 54,618 Total OverDrive items 61,780 Total Comics Plus items 26,249 Total Freegal Items 18,000,000 Total new physical items 3,811 Total physical items discarded 3,129 Programming Number of programs Children's 130 Teens - Adults 12 General 18 Passive Programs 34 Attendance Children's 1,421 Teens - Adults 134 General 3,145 Passive Program Participation 1,882 Book-a-Librarian sessions 60 Outreach Visits 294 Outreach Attendance 10,326 Technology Statistics Website Visits 63,350 WiFi Visits 24,272 Online Learning 1,810 Database Research 14,426 Internet Computer Lab Use 3,828 Public Printing 12,599 Monthly Statistics Report for Keene Memorial Library Board October 2023 Circulation Total Checkouts 12,214 Physical checkouts 6,580 Download Checkouts 5,634 Cardholders as of the end of the month 7,540 New cards issued this month 28 Borrowers deleted - Total items in collection 18,142,728 Physical items 53,812 Total OverDrive items 62,562 Total ComicsPlus Items 26,354 Total Freegal Items 18,000,000 Total new physical items 127 Total physical items discarded 123 Programming Number of programs Children's 9 Teens - Adults - General - Passive Programs 2 Attendance Children's 93 Teens - Adults - General - Passive Program Participation 290 Book-a-Librarian sessions 2 Outreach Visits 4 Outreach Attendance 450 Technology Statistics Website Visits 5,560 WiFi Visits 2,460 Online Learning 227 Database Research 1,478 Internet Computer Lab Use 291 Public Printing 766  NLFS001 Auditors Trial Balance Accounting Period: 1/2024 Fund(s): 001 - General Fund Report Generated on Nov 13, 2023 5:05:00 PM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two 10/31/2023 Actual Years Actual 001-2031-419.20-12 Communications 1,600.00 1,969.80 (369.80) 3,140.72 1,221.18 001-2031-419.20-65 Service Agreements 23,684.96 38,860.00 15,175.04 22,389.09 24,748.71 001-2031-419.20-99 Other Contractual Service 747.50 001-2031-419.30-55 Software 5,744.75 2,485.72 001-2031-419.30-56 Parts/Mach & Equipment 3,573.56 4,000.00 426.44 1,888.51 001-2031-455.10-10 Salaries/Wages 33,690.91 750,175.00 716,484.09 567,134.01 593,882.41 001-2031-455.10-14 Health Insurance 7,275.65 111,116.00 103,840.35 92,456.82 91,737.05 001-2031-455.10-15 Overtime Wages 1,250.00 1,250.00 145.59 1,308.32 001-2031-455.10-22 FICA/Medicare 2,448.50 55,725.00 53,276.50 41,847.64 43,984.55 001-2031-455.10-23 Pension 1,387.72 27,392.00 26,004.28 23,545.65 20,200.48 001-2031-455.20-11 Postage & Printing 2,000.00 6,400.00 (4,400.00) 1,600.00 1,607.76 001-2031-455.20-13 Training & Travel 1,446.90 8,500.00 875.38 6,177.72 2,442.49 7,134.79 001-2031-455.20-33 Legal Advertising 100.00 100.00 419.92 61.13 001-2031-455.20-41 Utility Services 1,398.28 52,000.00 50,601.72 37,286.30 40,264.00 001-2031-455.20-60 Repairs & Maintenance 145.00 5,000.00 4,855.00 2,342.20 4,446.48 001-2031-455.20-65 Service Agreements 536.17 39,745.00 20,962.04 18,246.79 15,258.26 21,451.42 001-2031-455.20-70 Rents 147.57 800.00 480.00 172.43 1,280.28 4,099.28 001-2031-455.20-93 Dues & Subscriptions 150.00 1,100.00 950.00 17,503.68 17,037.25 001-2031-455.20-98 Taylor collection 500.00 500.00 259.06 001-2031-455.20-99 Other Contractual Service 135.34 45,800.00 984.73 44,679.93 210,585.66 59,801.22 001-2031-455.30-31 Office Supplies 305.89 8,000.00 115.00 7,579.11 3,740.37 2,770.59 001-2031-455.30-35 Printing 500.00 500.00 150.00 670.27 001-2031-455.30-41 Food Supplies 3,000.00 3,000.00 55.68 114.28 001-2031-455.30-44 Fuel/Oil/Grease 200.00 200.00 52.65 78.85 001-2031-455.30-49 Bldg/Structural Materials 142.20 10,000.00 9,857.80 2,660.36 5,117.72 001-2031-455.30-51 Books & Periodicals 6,975.09 150,000.00 105,737.02 37,287.89 117,167.29 116,671.86 001-2031-455.30-63 MV Fuel Parts 145.72 693.73 001-2031-455.30-76 Signs 1,000.00 1,000.00 001-2031-455.30-79 Other Commodities 10,000.00 1,108.76 8,891.24 1,479.79 15,280.95 001-2031-455.40-11 Furniture & Fixtures 550,000.00 257,532.00 292,468.00 001-2031-455.40-13 Bldg/Improve Acquisition 3,210,000.00 2,973,105.44 236,894.56 6,804,873.64 319,774.33 001-2031-455.40-99 Other Capital Outlay 161,000.00 3,748.00 157,252.00 3,748.00 Server Name: frmt-cog.aspgov.com User Name: 83,443.74 5,249,363.00 3,373,018.17 1,792,901.09 7,979,196.56 1,399,539.40