Library Board

Keene Memorial Library Board Meeting Keene Memorial Library Board Room (1st Floor) 1030 N Broad St, Fremont NE 68025 6:30 P.M. February 19, 2024 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for February 19, 2024 regular meeting. 3. Dispense with and approve January 15, 2024 minutes (attachment) 4. New Business a. 2022-2023 Library Board Annual Report (attachment) 5. Reports a. Library Director’s Report i. Month in Review ii. Statistics (attachment) iii. Expansion Project Update b. Friends of the Library Report c. Finance-Library Expenditures Reports for January 2024 (attachment) 6. Adjournment Next Regular Board Meeting – March 18, 2024, Keene Memorial Library Board Room Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on February 13, 2024. This meeting is preceded by publicized notice in the Fremont Tribune and the agenda is displayed in the Administration Office at Keene Memorial Library, 1030 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda.  Keene Memorial Library Board Meeting Keene Memorial Library Board Room (1st Floor) 1030 N. Broad St, Fremont, NE 6:30 P.M. January 15, 2024 Minutes Held in the Keene Memorial Library Board Room (1st Floor) and Board President Linda McClain called the meeting to order at 6:34 pm Roll Call The following members were present: Becky Pence, Amanda Moenning, LeAnn Rathke and Linda McClain. Ryan Fiala arrived at 6:40, after the approval of the agenda and last month’s minutes. Also present were Laura England-Biggs, Library Director, City Administrator Jody Sanders, and City Council Liaison Sally Ganem. Senior Office Associate Tracy Parr will be recording the meeting minutes. Notice of Meeting and Agenda This meeting was preceded by a publicized notice in the Fremont Tribune and the agenda posted in the Administration Office at Keene Memorial Library, located at 1030 North Broad Street, and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt current agenda for January 15, 2024, regular meeting. Board Member Rathke moved, seconded by Board Member Pence, to adopt the agenda for January 15, 2024, Library Board Meeting. Ayes: Pence, Moenning, Rathke and McClain. Motion carried 4-0 with one board member absent. Reading of Minutes Board Member Pence moved to dispense with and approve the December 18, 2023 Board minutes, seconded by Board Member Moenning. Ayes: Pence, Moenning, Rathke and McClain. Motion carried 4-0 with one board member absent. Old Business a. Move Back to Library Update No action taken. Reports Library Director’s Report Month in Review No action taken. Statistics No action taken. Expansion Project Update No action taken. Friends of the Library Report No action taken. Finance – Library Expenditures Report for December 2023 No action taken. With no further business, motion to adjourn was made by Board Member Moenning, seconded by Board Member Rathke; Time: 7:10 p.m. Ayes: Pence, Moenning, Rathke, Fiala and McClain. Motion Carried 5-0 with no board members absent. Next Regular Board Meeting will be held February 19, 2024 at 6:30 pm in the Board Room (1st Floor) located at Keene Memorial Library, 1030 N Broad St, Fremont NE. Prepared by Tracy Parr, Senior Office Associate Signed by Amanda Moenning, Library Board Secretary Keene Memorial Library Annual Report 2022- 2023 Keene Memorial Library Highlights Circulation Statistics Programming Statistics 198,750 items checked out 170 programs Children/YA Materials 4,844 people attended 32.5% Programming would not have been Downloads possible without the help of amazing 45.3% community partners like Metropolitan Community College, Gallery 92 West, and Fremont Mall for allowing us to utilize their Adult Materials 22.2% meeting spaces. Technology Statistics Wi-fi Visits Total Card Holders 24,272 7,512 Computer Use New card holders 3,828 Website Visits 552 64,856 The library was temporarily at the City Auditorium while the building was being renovated in 2022-2023. CIRCULATION STATISTICS # of items circulated 136,762 # Adult Items Circulated 30,380 nonfic books adult 3,305 Taylor Collection 18 fiction books adult 23,167 DVDs adult 2,638 Playaway Fiction adult 605 Playaway Launchpads adult 29 audiobooks adult/YA CD 332 Mobile Device (Jet/Kin) 252 Durham Museum Pass 32 # Children/YA items circulated 44,394 nonfic books Juvenile 6,008 fiction books YA 3,903 fiction books Juvenile 31,262 DVDs children 2,450 audiobooks Juvenile 16 Playaways Children/YA 520 Playaway Launchpads children 233 NONCIRCULATING MAGAZINES 2 Download Checkouts 61,988 Comics Plus 153 Freegal download music 4,080 Overdrive downloads (AB, EB, Video & EMags) 57,755 Service Numbers Days Open 303 Average Daily Circulation 451 Door Count - Av. Daily Attendance - Local population 27,141 Local Service area population 27,141 Reference Questions 3,085 Total Book Club Kits Circ 212 Outside Book Club Kits 212 KML Book Club Kits - Interlibrary Loan - Borrowed - Lent - # of items Mended 812 cardholders as of Oct 1, 2022 9,406 members added Resident 504 members added NON Resident 48 members deleted 2,446 Total cardholders 7,512 KML Annual Report 2022-2023 CATALOGING STATISTICS books held 48,190 # removed 1,193 # added 1,843 Current number of books 48,840 E-books Overdrive group 35,833 E-books direct purchase (OD ADV) 92 # removed 5,230 # added 4,950 Current number of E-books (emags) 35,645 audio units held (CD, Playaway) 2,220 # removed 36 # added 9 Current number of audio units 2,193 audio download Overdrive group 23,687 audio download direct purchase (OD ADV) 392 # removed 5,184 # added 7,240 Current # audio downloadable 26,135 # of video physical units held (DVD) 2,871 # removed 206 # added 209 Current number of video physical 2,874 # of print serials held (mags) 1 # removed - # added - Current number of print serials 1 # other - microfilm, jetpack, kindles 697 # removed 7 # added 20 Current # of other items 710 Total Items held 113,499 # of items removed 11,856 # of items added 14,363 # donated 184 Current Items in Collection 116,006 VOLUNTEER STATISTICS # of volunteers 15 # of hours 263 Library Visits KML Annual Report 2022-2023 PROGRAMMING STATISTICS Total Programs 170 Total attendance 4,844 # of children's programs (0-5) 90 Total attendance 1,189 Average attendance 13 # of Early Lit & Lit Pre-K 85 Total attendance 1,115 Average attendance 13 # of Children's Programs (6-12) 49 Total attendance 376 Average attendance 8 # of Teen Programs (13-18) - Total attendance - Average attendance # of Adult programs 13 Total attendance 134 Average attendance 10 # of General programs 18 Total attendance 3,145 Average attendance 175 Meetings held - Total attendance - # of Book-Librarian Sessions 60 Total Attendance 58 # of outreach visits 294 Total attendance 1,777 PASSIVE PROGRAMMING STATISTICS Total Programs 37 Total participants 2,113 # of children's passive programs 23 Participants 1,442 # of teen passive programs 3 Participants 21 # of adult/general interest passive programs 11 Participants 650 SUMMER READING PROGRAM STATISTICS Total # Registered 827 Total # Completed 243 SRP children registered 546 SRP children completed 146 SRP YA registered 89 SRP YA completed 27 SRP Adult registered 192 SRP Adult completed 70 KML Annual Report 2022-2023 TECHNOLOGY STATISTICS Web Visits 64,856 On-line Learning 1,539 Database downloads 17,215 Who's on my Wi-fi 24,272 Internet/Computer Use 3,828 Public Printing (pages) 11,953 # of internet public computers 6 Library H3lp Chat usage (Oct-Jan Only) 32 DATABASE USAGE - Downloads/FT Ancestry 710 AtoZ Databases 7,103 Comics Plus (ENTER ABOVE) Freegal (ENTER ABOVE) Gale Vir Ref/Nat Geo/Encycl 21 Grant Station 44 HeritageHub 156 Malibox Plus (Aug-Sept Only) 70 Morningstar 5 Newsbank 2,977 Newspapers.com 1,462 Niche Academy 1,159 Overdrive (ENTER ABOVE) Transparent Language 24 Universal Class 356 Valueline 4,667 Total Online Learning 1,539 Total Database Sessions 17,215 KML Annual Report 2022-2023 I, __Linda McClain__ (name) being first duly sworn, depose and state that I am over 21 years of age, have personal knowledge of, and am competent to affirm the following: 1. That the 2022-2023 annual Library Report is true and accurate as I verily believe. 2. That by approving the Library Report, the Library Board certifies compliance with the Children’s Internet Protection Act, as amended from time to time. FURTHER AFFIANT SAYETH NAUGHT. _______________________________________________ ____________________________________(Print Name) State of Nebraska County of Dodge SUBSCRIBED AND SWORN TO before me, a Notary Public, by ___________________________ (name), known to me and the identical person whose name is affixed to the foregoing affidavit, on this ____ day of __________ 2024, and acknowledged the execution thereof to be a voluntary act and deed. ____________________________________ Notary Public Monthly Statistics Report for Keene Memorial Library Board December 2022 Circulation Total Checkouts 10,578 Physical checkouts 5,777 Download Checkouts 4,801 Cardholders as of the end of the month 9,498 New cards issued this month 25 Borrowers deleted - Total items in collection Physical items 53,882 Total OverDrive items 57,845 Total new physical items 125 Total physical items discarded 51 Programming Number of programs Children's 12 Teens Adults 1 General 1 Passive Programs 3 Attendance Children's 122 Teens Adults 2 General 70 Passive Program Participation 128 Book-a-Librarian sessions 5 Outreach Visits 27 Outreach Attendance 245 Technology Statistics Website Visits 4,670 WiFi Visits 1,580 Online Learning 255 Database Research 3,454 Internet Computer Lab Use 306 Public Printing 1,689 Monthly Statistics Report for Keene Memorial Library Board December 2023 Circulation Total Checkouts 5,122 Physical checkouts - Download Checkouts 5,122 Cardholders as of the end of the month 7,571 New cards issued this month 2 Borrowers deleted - Total items in collection 18,143,537 Physical items 53,893 Total OverDrive items 63,159 Total ComicsPlus Items 26,485 Total Freegal Items 18,000,000 Total new physical items - Total physical items discarded - Programming Number of programs Children's - Teens - Adults - General 1 Passive Programs 4 Attendance Children's - Teens - Adults - General 75 Passive Program Participation 639 Book-a-Librarian sessions - Outreach Visits 2 Outreach Attendance 99 Technology Statistics Website Visits 1,120 WiFi Visits 1,769 Online Learning 99 Database Research 742 Internet Computer Lab Use - Public Printing 2 Monthly Statistics Report for Keene Memorial Library Board January 2023 Circulation Total Checkouts 11,332 Physical checkouts 5,874 Download Checkouts 5,458 Cardholders as of the end of the month 9,533 New cards issued this month 35 Borrowers deleted - Total items in collection Physical items 53,882 Total OverDrive items 58,424 Total new physical items 186 Total physical items discarded 455 Programming Number of programs Children's 13 Teens Adults 2 General - Passive Programs 7 Attendance Children's 119 Teens Adults 27 General - Passive Program Participation 181 Book-a-Librarian sessions 7 Outreach Visits 27 Outreach Attendance 308 Technology Statistics Website Visits 5,063 WiFi Visits 1,736 Online Learning 142 Database Research 1,875 Internet Computer Lab Use 364 Public Printing 897 Monthly Statistics Report for Keene Memorial Library Board January 2024 Circulation Total Checkouts 12,209 Physical checkouts 6,183 Download Checkouts 6,026 Cardholders as of the end of the month New cards issued this month Borrowers deleted Total items in collection 18,143,621 Physical items 53,824 Total OverDrive items 63,192 Total ComicsPlus Items 26,605 Total Freegal Items 18,000,000 Total new physical items 285 Total physical items discarded 150 Programming Number of programs Children's 4 Teens 1 Adults - General - Passive Programs 1 Attendance Children's 85 Teens 4 Adults - General - Passive Program Participation 40 Book-a-Librarian sessions - Outreach Visits 1 Outreach Attendance 50 Technology Statistics Website Visits 6,706 WiFi Visits 1,688 Online Learning 43 Database Research 1,193 Internet Computer Lab Use 172 Public Printing 638 City of Fremont Library Budget Report Fiscal Year 2023 2023 2022 Revenues General fund property tax support $ 5,717,407 $ 1,395,682 Keno Funds Trust Funds $ 2,641,964 $ ‐ Fine/Fees $ 8,253 $ 10,521 State Aid/Lender Comp $ 6,301 $ 6,922 Donations (Local & Non‐Profit) $ (140) $ (670) Total $ 8,373,785 $ 1,412,455 Expenditures Salaries & Wages $ 725,130 $ 751,113 Books & Materials $ 117,167 $ 116,672 Contractual Services $ 288,719 $ 156,162 Commodities $ 8,830 $ 24,726 Capital $ 7,172,493 $ 319,774 IT purchases for Library (001‐2031‐419) $ 35,446 $ 31,092 $ 8,347,785 $ 1,399,539 General fund property tax appropriated $ 1,008,831 $ 3,568,157 Not charged to library, but paid on behalf: Charges to Gen Admin 001‐ 1015 Property insurance Approx 6% of total GF share $ 16,086 $ 13,170 Landlines 3 and 1 fax line x 12 mo x $21.38 $ 1,026 $ 1,026 Charges to IT 001‐1011 Fiber (12 mo x $200; 2023 during construction no charges) $ ‐ $ 2,400 Fiber installation Printer Kiosks Desktops New FY Spend $ 12,037 $ 11,978 Laptops New FY Spend $ ‐ $ 11,230 Upgrades and switches VMWare Essentials Plus Licensing general fund expenditures: $ 29,149 $ 39,804 Report created by the City of Fremont Accounting department, Finance Director Jennifer Nabb, and Senior Accountant Kristin Klingsick.