Library Board

Keene Memorial Library Board Meeting Keene Memorial Library Board Room (1st Floor) 1030 N Broad St, Fremont NE 68025 6:30 P.M. April 15, 2024 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for April 15, 2024, regular meeting 3. Dispense with and approve March 18, 2024, minutes (attachment) 4. New Business a. Accept the resignation of Linda McClain from the Library Board (attachment) 5. Reports a. Library Director’s Report i. Month in Review ii. Statistics (attachments) b. Friends of the Library Report c. Finance-Library Expenditures Reports for March 2024 (attachment) 6. Adjournment Next Regular Board Meeting – May 20, 2024, Keene Memorial Library Board Room Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on April 10, 2024. This meeting is preceded by a publicized notice in the Fremont Tribune and the agenda is at the front Circulation Desk of the Keene Memorial Library, 1030 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda. Page intentionally left blank  Keene Memorial Library Board Meeting Keene Memorial Library Board Room (1st Floor) 1030 N. Broad St, Fremont, NE 6:30 P.M. March 18, 2024 Minutes Held in the Keene Memorial Library Board Room (1st Floor) and Board Vice-President Becky Pence called the meeting to order at 6:30 pm Roll Call The following members were present: Amanda Moenning, LeAnn Rathke and Becky Pence. Linda McClain was absent, and Ryan Fiala arrived at 6:39, after the approval of the agenda and last month’s minutes. Also present for the meeting were Laura England-Biggs, Library Director, City Administrator Jody Sanders, and Denise Kay, Friends of Keene Memorial Library Board President. Senior Office Associate Tracy Parr will be recording the meeting minutes. Notice of Meeting and Agenda This meeting was preceded by a publicized notice in the Fremont Tribune and the agenda posted in the Administration Office at Keene Memorial Library, located at 1030 North Broad Street, and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt current agenda for March 18, 2024, regular meeting. Board Member Rathke made a motion to adopt the current agenda for the March 18, 2024, Library Board Meeting, and it was seconded by Board Member Moenning. Ayes: Moenning, Rathke and Pence. Motion carried 3-0 with two board members absent. Reading of Minutes Board Member Pence made a motion to amend the February 19, 2024, Library Board minutes, to change the years on listed for the annual report located under new business from 2021-2022 to 2022-2023, and it was seconded by Board Member Moenning. Ayes: Moenning, Rathke and Pence. Motion carried 3-0 with two board members absent. Board Member Pence made a motion to dispense with and approve the February 19, 2024, Library Board minutes as amended, and it was seconded by Board Member Rathke. Ayes: Moenning, Rathke and Pence. Motion carried 3-0 with two board members absent. New Business Maintenance Reserve Fund Policy Sample Library Director England-Biggs informed the Board about the requirement from one of our larger, last-dollars-in grants to create a reserve fund strictly to be used for building maintenance and repair costs. City Administrator Sanders had several suggestions for how to proceed, which Director England-Biggs will follow up on for a future meeting. No action taken. Reports Library Director’s Report Month in Review No action taken. Statistics No action taken. Expansion Project Update No action taken. Friends of the Library Report No action taken. Finance – Library Expenditures Reports for January 2024 and February 2024 No action taken. With no further business, the motion to adjourn was made by Board Member Moenning, seconded by Board Member Fiala; Time: 7:19 p.m. Ayes: Moenning, Rathke, Fiala and Pence. Motion Carried 4-0 with one board member absent. Next Regular Board Meeting will be held April 15, 2024, at 6:30 pm in the Board Room (1st Floor) located at Keene Memorial Library, 1030 N Broad St, Fremont NE. Prepared by Tracy Parr, Senior Office Associate Signed by Amanda Moenning, Library Board Secretary Monthly Statistics Report for Keene Memorial Library Board February 2024 Circulation Total Checkouts 15,541 Physical checkouts 9,876 Download Checkouts 5,665 Cardholders as of the end of the month 7,935 New cards issued this month 242 Borrowers deleted 13 Total items in collection 18,143,873 Physical items 53,773 Total OverDrive items 63,361 Total ComicsPlus Items 26,739 Total Freegal Items 18,000,000 Total new physical items 50 Total physical items discarded 101 Programming Number of programs Children's 17 Teens - Adults - General - Passive Programs 3 Attendance Children's 550 Teens - Adults - General - Passive Program Participation 93 Book-a-Librarian sessions 1 Homebound Visits 6 Outreach Visits 20 Outreach Attendance 512 Meetings Held 58 Attendance 295 Technology Statistics Website Visits 12,327 WiFi Visits 2,257 Online Learning 47 Database Research 1,847 Internet Computer Lab Use 404 Public Printing 1,664 Monthly Statistics Report for Keene Memorial Library Board March 2024 Circulation Total Checkouts 16,352 Physical checkouts 10,193 Download Checkouts 6,159 Cardholders as of the end of the month 7,198 New cards issued this month 201 Borrowers deleted - Total items in collection 18,144,329 Physical items 53,710 Total OverDrive items 63,656 Total ComicsPlus Items 26,963 Total Freegal Items 18,000,000 Total new physical items 50 Total physical items discarded 112 Programming Number of programs Children's 20 Teens - Adults - General 1 Passive Programs 4 Attendance Children's 611 Teens - Adults - General 325 Passive Program Participation 179 Book-a-Librarian sessions 1 Homebound Visits 9 Outreach Visits 21 Outreach Attendance 864 Meetings Held 48 Attendance 174 Technology Statistics Website Visits 13,487 WiFi Visits 1,323 Online Learning 416 Database Research 2,224 Internet Computer Lab Use 306 Public Printing 1,038  Delta Borrower - Oct 2022 - Mar 2024 Delta Borrower 18 month view 320 Total Additions 254 240 210 160 142 Total 84 80 Deletions 80 48 48 59 49 46 38 26 28 35 26 29 29 2 0 2,400 1818 1,600 580 800 535 7 3 3 2 8 8 2 6 3 1 4 13 8 0 2022 2022 2023 2023 2023 2023 2023 2023 2024 Oct Dec Feb Apr Jun Aug Oct Dec Feb 1  NLFS001 Auditors Trial Balance Accounting Period: 6/2024 Fund(s): 001 - General Fund Report Generated on Apr 8, 2024 8:19:35 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two 3/31/2024 Actual Years Actual 001-2031-419.20-12 Communications 627.00 1,600.00 4,021.80 (3,048.80) 3,140.72 1,221.18 001-2031-419.20-65 Service Agreements 23,684.96 38,860.00 15,175.04 22,768.39 24,748.71 001-2031-419.20-99 Other Contractual Service 747.50 001-2031-419.30-55 Software 1,091.25 (1,091.25) 5,744.75 2,485.72 001-2031-419.30-56 Parts/Mach & Equipment 20,139.56 4,000.00 (16,139.56) 3,792.40 1,888.51 001-2031-455.10-10 Salaries/Wages 253,945.51 750,175.00 496,229.49 567,134.01 593,882.41 001-2031-455.10-14 Health Insurance 81,915.41 111,116.00 29,200.59 92,456.82 91,737.05 001-2031-455.10-15 Overtime Wages 222.69 1,250.00 1,027.31 145.59 1,308.32 001-2031-455.10-22 FICA/Medicare 18,021.16 55,725.00 37,703.84 41,847.64 43,984.55 001-2031-455.10-23 Pension 9,624.64 27,392.00 17,767.36 23,545.65 20,200.48 001-2031-455.20-11 Postage & Printing 2,000.00 3,200.00 (1,200.00) 1,600.00 1,607.76 001-2031-455.20-13 Training & Travel 3,974.90 8,500.00 875.38 3,649.72 2,442.49 7,134.79 001-2031-455.20-33 Legal Advertising 21.45 100.00 78.55 419.92 61.13 001-2031-455.20-41 Utility Services 23,958.23 52,000.00 28,041.77 37,286.30 40,264.00 001-2031-455.20-60 Repairs & Maintenance 3,430.00 5,000.00 15.00 1,555.00 2,342.20 4,446.48 001-2031-455.20-65 Service Agreements 9,152.90 39,745.00 14,946.26 15,645.84 15,258.26 21,451.42 001-2031-455.20-70 Rents 215.14 800.00 320.00 264.86 1,280.28 4,099.28 001-2031-455.20-93 Dues & Subscriptions 2,584.02 1,100.00 (1,484.02) 17,503.68 17,037.25 001-2031-455.20-98 Taylor collection 500.00 500.00 259.06 001-2031-455.20-99 Other Contractual Service 10,980.29 45,800.00 18,040.69 16,779.02 210,585.66 59,801.22 001-2031-455.30-31 Office Supplies 5,161.33 8,000.00 1,311.03 1,527.64 3,740.37 2,770.59 001-2031-455.30-35 Printing 11.27 500.00 488.73 150.00 670.27 001-2031-455.30-41 Food Supplies 3,000.00 3,000.00 55.68 114.28 001-2031-455.30-44 Fuel/Oil/Grease 23.55 200.00 176.45 52.65 78.85 001-2031-455.30-49 Bldg/Structural Materials 3,022.51 10,000.00 353.40 6,624.09 3,206.03 5,117.72 001-2031-455.30-51 Books & Periodicals 33,594.81 150,000.00 86,912.20 29,492.99 117,167.29 116,671.86 001-2031-455.30-63 MV Fuel Parts 145.72 693.73 001-2031-455.30-76 Signs 1,000.00 1,000.00 001-2031-455.30-79 Other Commodities 19,089.32 10,000.00 7,394.69 (16,484.01) 1,479.79 15,280.95 001-2031-455.40-11 Furniture & Fixtures 398,601.34 550,000.00 23,978.13 127,420.53 001-2031-455.40-13 Bldg/Improve Acquisition 2,201,887.80 3,210,000.00 80,284.23 927,827.97 7,164,820.32 319,774.33 001-2031-455.40-99 Other Capital Outlay 161,000.00 161,000.00 3,748.00 Server Name: frmt-cog.aspgov.com User Name: Laura Anderson 3,124,981.04 5,249,363.00 241,652.81 1,882,729.15 8,343,860.61 1,399,539.40