Library Board

Keene Memorial Library Board Meeting Keene Memorial Library Board Room (1st Floor) 1030 N Broad St, Fremont NE 68025 6:30 P.M. June 17, 2024 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for June 17, 2024, regular meeting 3. Dispense with and approve May 20, 2024, minutes (attachment) 4. New Business a. Elections of Officers for 2024-2025 year i. President ii. Vice-President iii. Secretary 5. Reports a. Library Director’s Report i. Month in Review ii. Statistics (attachment) b. Friends of the Library Report c. Finance-Library Expenditures Reports for May 2024 (attachment) 6. Adjournment Next Regular Board Meeting – July 15, 2024, Keene Memorial Library Board Room Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on June 12, 2024. This meeting is preceded by a publicized notice in the Fremont Tribune and the agenda is at the front Circulation Desk of the Keene Memorial Library, 1030 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda.  Keene Memorial Library Board Meeting Keene Memorial Library Board Room (1st Floor) 1030 N. Broad St, Fremont, NE 6:30 P.M. May 20, 2024 Minutes Held in the Keene Memorial Library Board Room (1st Floor) and acting Board President Becky Pence called the meeting to order at 6:34 pm Roll Call The following members were present: Tina Barham, Amanda Moenning, LeAnn Rathke and Becky Pence. Ryan Fiala arrived at 6:35 pm. Also present for the meeting were Laura England- Biggs, Library Director, City Administrator Jody Sanders, Sally Ganem, City Council Liaison and Denise Kay, Friends of Keene Memorial Library Board President. Director England-Biggs will be recording the meeting minutes. Notice of Meeting and Agenda This meeting was preceded by a publicized notice in the Fremont Tribune and the agenda posted at the 1st floor circulation desk of the Keene Memorial Library, located at 1030 North Broad Street, and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt current agenda for May 20, 2024, regular meeting. Board Member Moenning made a motion to adopt the current agenda for the May 20, 2024, Library Board Meeting, and it was seconded by Board Member Rathke. Ayes: Barham, Moenning, Rathke and Pence. Motion carried 4-0 with one board member absent. Reading of Minutes Board President Pence made a motion to dispense with and approve the April 15, 2024, Library Board minutes, and it was seconded by Board Member Moenning. Ayes: Moenning, Fiala, Rathke and Pence. Abstention: Barham. Motion carried 4-0 with one board member abstaining. New Business Welcome new board member Tina Barham Board Member Barham shared a brief introduction and the Board members welcomed her. Review Library Board Manual from Nebraska Library Commission Director England-Biggs reviewed the Board Manual at a broad level, and shared insights on how some of the sections applied differently to an Advisory Board. Reports Library Director’s Report Month in Review  No action taken. Statistics No action taken. Friends of the Library Report No action taken. Finance – Library Expenditures Reports for March 2024 Several questions were answered but there was no action taken. With no further business, the motion to adjourn was made by Board Member Fiala, seconded by Board Member Moenning; Time: 7:20 p.m. Ayes: Barham, Fiala, Moenning, Rathke and Pence. Motion Carried 5-0. Next Regular Board Meeting will be held June 17, 2024, at 6:30 pm in the Board Room (1st Floor) located at Keene Memorial Library, 1030 N Broad St, Fremont NE. Prepared by Laura England-Biggs, Library Director Signed by Amanda Moenning, Library Board Secretary Monthly Statistics Report for Keene Memorial Library Board May 2024 Circulation Total Checkouts 14,025 Physical checkouts 7,760 Download Checkouts 6,265 Cardholders as of the end of the month 8,480 New cards issued this month 210 Borrowers deleted 11 Total items in collection 18,144,558 Physical items 53,593 Total OverDrive items 63,692 Total ComicsPlus Items 27,273 Total Freegal Items 18,000,000 Total new physical items 81 Total physical items discarded 124 Programming Number of programs Children's 14 Teens - Adults 3 General 5 Passive Programs 2 Attendance Children's 324 Teens - Adults 49 General 610 Passive Program Participation 62 Book-a-Librarian sessions - Homebound Visits 8 Outreach Visits 14 Outreach Attendance 581 Meetings Held 30 Attendance 109 Technology Statistics Website Visits 14,499 WiFi Visits 868 *new WiFi settings may have tweaked this Online Learning 81 Database Research 2,395 Internet Computer Lab Use 333 Public Printing 1,017  NLFS001 Auditors Trial Balance Accounting Period: 8/2024 Fund(s): 001 - General Fund Report Generated on Jun 10, 2024 9:33:27 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two Years 5/31/2024 Actual Actual 001-2031-419.20-12 Communications 627.00 1,600.00 4,021.80 (3,048.80) 3,140.72 1,221.18 001-2031-419.20-65 Service Agreements 25,400.96 38,860.00 13,459.04 22,768.39 24,748.71 001-2031-419.20-99 Other Contractual Service 4,009.52 (4,009.52) 747.50 001-2031-419.30-55 Software 3,961.20 (3,961.20) 5,744.75 2,485.72 001-2031-419.30-56 Parts/Mach & Equipment 20,678.61 4,000.00 (16,678.61) 3,792.40 1,888.51 001-2031-455.10-10 Salaries/Wages 381,682.80 750,175.00 368,492.20 567,134.01 593,882.41 001-2031-455.10-14 Health Insurance 126,561.53 111,116.00 (15,445.53) 92,456.82 91,737.05 001-2031-455.10-15 Overtime Wages 260.24 1,250.00 989.76 145.59 1,308.32 001-2031-455.10-22 FICA/Medicare 26,990.67 55,725.00 28,734.33 41,847.64 43,984.55 001-2031-455.10-23 Pension 14,156.37 27,392.00 13,235.63 23,545.65 20,200.48 001-2031-455.20-11 Postage & Printing 809.00 2,000.00 2,400.00 (1,209.00) 1,600.00 1,607.76 001-2031-455.20-13 Training & Travel 7,414.70 8,500.00 1,085.30 2,442.49 7,134.79 001-2031-455.20-33 Legal Advertising 31.77 100.00 68.23 419.92 61.13 001-2031-455.20-41 Utility Services 47,558.73 52,000.00 4,441.27 37,286.30 40,264.00 001-2031-455.20-60 Repairs & Maintenance 3,430.00 5,000.00 2,286.50 (716.50) 2,342.20 4,446.48 001-2031-455.20-65 Service Agreements 13,724.82 39,745.00 24,064.26 1,955.92 15,258.26 21,451.42 001-2031-455.20-70 Rents 362.71 800.00 320.00 117.29 1,280.28 4,099.28 001-2031-455.20-93 Dues & Subscriptions 2,584.02 1,100.00 16,594.03 (18,078.05) 17,503.68 17,037.25 001-2031-455.20-98 Taylor collection 500.00 500.00 259.06 001-2031-455.20-99 Other Contractual Service 15,735.05 45,800.00 14,040.71 16,024.24 210,585.66 59,801.22 001-2031-455.30-31 Office Supplies 7,998.45 8,000.00 569.99 (568.44) 3,740.37 2,770.59 001-2031-455.30-35 Printing 11.27 500.00 488.73 150.00 670.27 001-2031-455.30-41 Food Supplies 85.79 3,000.00 2,914.21 55.68 114.28 001-2031-455.30-44 Fuel/Oil/Grease 31.56 200.00 168.44 52.65 78.85 001-2031-455.30-49 Bldg/Structural Materials 4,946.49 10,000.00 141.00 4,912.51 3,206.03 5,117.72 001-2031-455.30-51 Books & Periodicals 61,653.76 150,000.00 68,060.79 20,285.45 117,167.29 116,671.86 001-2031-455.30-63 MV Fuel Parts 145.72 693.73 001-2031-455.30-76 Signs 233.59 1,000.00 766.41 001-2031-455.30-79 Other Commodities 25,259.62 10,000.00 2,497.86 (17,757.48) 1,479.79 15,280.95 001-2031-455.40-11 Furniture & Fixtures 409,989.83 550,000.00 12,589.64 127,420.53 001-2031-455.40-13 Bldg/Improve Acquisition 1,596,474.80 3,210,000.00 80,284.23 1,533,240.97 7,164,820.32 319,774.33 001-2031-455.40-99 Other Capital Outlay 161,000.00 161,000.00 3,748.00 Server Name: frmt-cog.aspgov.com User Name: Laura Anderson 2,802,664.86 5,249,363.00 227,870.81 2,218,827.33 8,343,860.61 1,399,539.40