Library Board

Keene Memorial Library Board Meeting Keene Memorial Library Board Room (1st Floor) 1030 N Broad St, Fremont NE 68025 6:30 P.M. July 15, 2024 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for the July 15, 2024, regular meeting 3. Dispense with and approve June 17, 2024, minutes (attachment) 4. Reports a. Library Director’s Report i. Month in Review ii. Statistics b. Friends of the Library Report c. Finance-Library Expenditures Reports for June 2024 (attachment) 5. Adjournment Next Regular Board Meeting – August 19, 2024, Keene Memorial Library Board Room Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on July 10, 2024. This meeting is preceded by a publicized notice in the Fremont Tribune and the agenda is at the front Circulation Desk of the Keene Memorial Library, 1030 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda. 1 Page left blank on purpose 2  Keene Memorial Library Board Meeting Keene Memorial Library Board Room (1st Floor) 1030 N. Broad St, Fremont, NE 6:30 P.M. June 17, 2024 Minutes Held in the Keene Memorial Library Board Room (1st Floor) and acting Board President Becky Pence called the meeting to order at 6:33 pm Roll Call The following members were present: Tina Barham, Amanda Moenning, LeAnn Rathke and Becky Pence. Ryan Fiala arrived at 6:38 pm. Also present for the meeting were Laura England- Biggs, Library Director; Sally Ganem, City Council Liaison; and Denise Kay, Friends of Keene Memorial Library Board President. Director England-Biggs will be recording the meeting minutes. Notice of Meeting and Agenda This meeting was preceded by a publicized notice in the Fremont Tribune and the agenda posted at the 1st floor circulation desk of the Keene Memorial Library, located at 1030 North Broad Street, and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt current agenda for June 17, 2024, regular meeting. Board Member Rathke made a motion to adopt the current agenda for the June 17, 2024, Library Board Meeting, and it was seconded by Board Member Moenning. Ayes: Barham, Moenning, Rathke and Pence. Motion carried 4-0 with one board member absent. Reading of Minutes Board President Barham made a motion to dispense with and approve the May 20, 2024, Library Board minutes, and it was seconded by Board Member Rathke. Ayes: Barham, Moenning, Rathke and Pence. Motion carried 4-0 with one board member absent. New Business Election of officers for the 2024-2025 year (beginning September 1 2024) The board opted to elect a slate of officers following nominations. Office: President Board Member Moenning nominated Becky Pence; seconded by Board Member Barham. Acting President Pence accepted the nomination. Office: Vice President Acting Board President nominated Amanda Moenning; seconded by Board member Rathke. Board Member Moenning accepted the nomination. Office: Secretary 3 Acting Board President Pence nominated LeAnn Rathke; seconded by Board Member Moenning. Board Member Rathke accepted the nomination. When the slate was presented, the following vote was recorded: Ayes: Barham, Fiala, Moenning, Rathke, and Pence. Slate passed 5 to 0. Reports Library Director’s Report Month in Review No action taken. Statistics No action taken. Friends of the Library Report No action taken. Finance – Library Expenditures Reports for March 2024 Several questions were asked; Director England-Biggs will report back to the Board next month. No action taken. With no further business, the motion to adjourn was made by Board Member Moenning, seconded by Board Member Barham; Time: 7:15 p.m. Ayes: Barham, Fiala, Moenning, Rathke and Pence. Motion Carried 5-0. Next Regular Board Meeting will be held July 15, 2024, at 6:30 pm in the Board Room (1st Floor) located at Keene Memorial Library, 1030 N Broad St, Fremont NE. Prepared by Laura England-Biggs, Library Director Signed by Amanda Moenning, Library Board Secretary 4 Monthly Statistics Report for Keene Memorial Library Board June 2024 Circulation Total Checkouts 13,610 Physical checkouts 7,405 Download Checkouts 6,205 Cardholders as of the end of the month 8,654 New cards issued this month 183 Borrowers deleted 9 Total items in collection 18,146,427 Physical items 53,564 Total OverDrive items 65,453 Total ComicsPlus Items 27,410 Total Freegal Items 18,000,000 Total new physical items 167 Total physical items discarded 196 Programming Number of programs Children's 4 Teens 1 Adults 4 General 18 Passive Programs - Attendance Children's 123 Teens 9 Adults 44 General 2,954 Passive Program Participation - Book-a-Librarian sessions 2 Homebound Visits 10 Outreach Visits 18 Outreach Attendance 484 Meetings Held 73 Attendance 432 Technology Statistics Website Visits 14,446 WiFi Visits 839 Online Learning 77 Database Research 6,132 Internet Computer Lab Use 305 Public Printing 2,338  NLFS001 Auditors Trial Balance Accounting Period: 9/2024 Fund(s): 001 - General Fund Report Generated on Jul 8, 2024 8:36:23 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Actual Prior Two Years 6/30/2024 Actual 001-2031-419.20-12 Communications 627.00 1,600.00 10,181.40 (9,208.40) 3,140.72 1,221.18 001-2031-419.20-65 Service Agreements 25,400.96 38,860.00 13,459.04 22,768.39 24,748.71 001-2031-419.20-99 Other Contractual Service 4,009.52 (4,009.52) 747.50 001-2031-419.30-55 Software 3,961.20 (3,961.20) 5,744.75 2,485.72 001-2031-419.30-56 Parts/Mach & Equipment 20,678.61 4,000.00 (16,678.61) 3,792.40 1,888.51 001-2031-455.10-10 Salaries/Wages 431,823.90 750,175.00 318,351.10 567,134.01 593,882.41 001-2031-455.10-14 Health Insurance 142,740.62 111,116.00 (31,624.62) 92,456.82 91,737.05 001-2031-455.10-15 Overtime Wages 260.24 1,250.00 989.76 145.59 1,308.32 001-2031-455.10-22 FICA/Medicare 30,543.19 55,725.00 25,181.81 41,847.64 43,984.55 001-2031-455.10-23 Pension 15,931.41 27,392.00 11,460.59 23,545.65 20,200.48 001-2031-455.20-11 Postage & Printing 809.00 2,000.00 2,400.00 (1,209.00) 1,600.00 1,607.76 001-2031-455.20-13 Training & Travel 7,379.70 8,500.00 1,120.30 2,442.49 7,134.79 001-2031-455.20-33 Legal Advertising 36.98 100.00 63.02 419.92 61.13 001-2031-455.20-41 Utility Services 51,953.95 52,000.00 46.05 37,286.30 40,264.00 001-2031-455.20-60 Repairs & Maintenance 3,430.00 5,000.00 2,286.50 (716.50) 2,342.20 4,446.48 001-2031-455.20-65 Service Agreements 19,688.71 39,745.00 37,373.30 (17,317.01) 15,258.26 21,451.42 001-2031-455.20-70 Rents 510.28 800.00 320.00 (30.28) 1,280.28 4,099.28 001-2031-455.20-93 Dues & Subscriptions 560.44 1,100.00 539.56 17,503.68 17,037.25 001-2031-455.20-98 Taylor collection 500.00 500.00 259.06 001-2031-455.20-99 Other Contractual Service 16,050.40 45,800.00 2,265.72 27,483.88 210,585.66 59,801.22 001-2031-455.30-31 Office Supplies 9,440.13 8,000.00 709.47 (2,149.60) 3,740.37 2,770.59 001-2031-455.30-35 Printing 154.77 500.00 141.00 204.23 150.00 670.27 001-2031-455.30-41 Food Supplies 177.98 3,000.00 2,822.02 55.68 114.28 001-2031-455.30-44 Fuel/Oil/Grease 31.56 200.00 168.44 52.65 78.85 001-2031-455.30-49 Bldg/Structural Materials 4,946.49 10,000.00 141.00 4,912.51 3,206.03 5,117.72 001-2031-455.30-51 Books & Periodicals 88,579.11 150,000.00 58,806.95 2,613.94 117,167.29 116,671.86 001-2031-455.30-63 MV Fuel Parts 145.72 693.73 001-2031-455.30-76 Signs 233.59 1,000.00 766.41 001-2031-455.30-79 Other Commodities 25,464.22 10,000.00 3,174.97 (18,639.19) 1,479.79 15,280.95 001-2031-455.40-11 Furniture & Fixtures 410,120.83 550,000.00 14,746.64 125,132.53 001-2031-455.40-13 Bldg/Improve Acquisition 1,596,474.80 3,210,000.00 80,284.23 1,533,240.97 7,164,820.32 319,774.33 001-2031-455.40-99 Other Capital Outlay 161,000.00 161,000.00 3,748.00 User Name: Laura Anderson 2,912,019.59 5,249,363.00 212,831.18 2,124,512.23 8,343,860.61 1,399,539.40 5 Subject: Budget follow-up Date: Tuesday, June 18, 2024 7:15:06 AM The 4099 Other Capital Outlay of $3,748 in FY 2023 was for the refrigerator & microwave/oven combination in the Community Meeting Room Kitchenette we purchased last year This budget line which shows a current balance of 161,000 available is for larger items that don’t fit other categories for furniture & fixtures, building improvement and acquisitions, etc. In our Capital Improvement Plan, that includes: $75,000 AV Allowance for the Expansion Project $65,000 IT Equipment for Expansion Project $60,000 for new signage (MCL covered most of this with contingency funds) $30,000 for new office equipment for the Expansion Project We had initially intended to replace sod around the library with $7,000 from here; that project was covered by construction contingency with MCL. I don’t anticipate spending that $161,000 this year as most of this was covered in other budget lines or by MCL. Dues and Subscriptions appeared over-spent due to a clerical error where we paid for our OCLC Interlibrary Loan service there instead of out of Service Agreements. It’s been adjusted to the correct line and will be reflected accurately next month as 299.90 spent. (Dues & Subscriptions pays for our COSUGI membership (Customers of SirsiDynix Users Group Inc) of $150, and our Canva pro subscription which is shared among five departments. We rotate which department pays the $149.50 and it was Library’s turn.) Hope that helps clarify the questions from last night. Thanks for giving me the opportunity to answer with facts! Laura Laura England-Biggs Library Director Keene Memorial Library 1030 N Broad St Fremont NE 68025 Library: 402-727-2694 x1514 Direct: 402-459-2073 Cell: 402-290-3969 laura.biggs@fremontne.gov