Park & Recreation Board

AGENDA PARKS & RECREATION BOARD MEETING Tuesday, November 5, 2019 Christensen Field Meeting Room 7:00 pm 1. Call to Order 2. Roll Call 3. Open Meeting Law posted for public review. 4. Reading of the Parks & Recreation Board Minutes, September 3, 2019. *No Meeting in October Due to Lack of Quorum. 5. Fee Waiver Request by Fremont Horse Arena Improvement Association (FHAIA) for Christensen Field Indoor Horse Arena for fundraising event. 6. Recreation Report – Nate Schwanke *Fall/Winter Programming/Activities 7. Director’s Report *City Auditorium renovation project *Senior Center CDBG Project Update *Downtown Christmas Decorations *Winterization *Holiday Craft Show *Community Gardens *JCF Park Splash Pad *Johnson Playground 8. Next Meeting, Tuesday, January 7, 2020, Christensen Field Meeting Room *No meeting scheduled in December. 9. Adjournment Agenda posted at the Municipal Building and distributed to the Mayor, City Council and Park Board on October 30, 2019. The official current copy is available at City Hall, 400 E Military, Parks and Recreation Office. A copy of the Open Meeting Law is posted for review by the public.  STAFF REPORT TO: Park Board FROM: Kim Koski, Director of Parks & Recreation DATE: November 5, 2019 SUBJECT: Request to Waive Rental Fees for use of facilities for Fremont Horse Arena Improvement Association (FHAIA) event. RECOMMENDATION: Approve the request. Background: The Fremont Horse Arena Improvement Association has submitted a Fee Waiver Application requesting all fees be waived for use of Christensen Field Indoor Arena, Kitchen and PA System to host a weekend fundraising event. Although this event does not meet the necessary requirements to receive a fee waiver, I recommend approving this request as money raised will be donated back for improvements to the indoor arena. Fiscal Impact: Rental fee of $1,017.50 ($817.50 fees + $200 deposit that is refundable). The FHAIA will handle all set-up and tear-down duties associated with this event, no additional City staff will be needed. The fee waiver application does require that all groups requesting a waiver must provide a deposit. The deposit for this event is $200.00. The deposit is refundable following the event as long as the facilities are left in good condition.  MINUTES OF PARKS & RECREATION BOARD MEETING Tuesday, September 3rd, 2019 7:00 pm – Meeting Room of City Auditorium - 925 N Broad ST PRESENT: Ashley Washburn, Dian Christensen Hillis, Connie Giese, Dan Moran, Wendy Eairleywine, and Nate Schwanke 1. Call to Order – Meeting convened at 7:01pm. The agenda displayed at City Hall, 400 E Military and was distributed to the Mayor, City Council and the Park Board, on August 8th, 2019 and is open to the public. The open meeting law is posted continually for public inspection. 2. Roll Call – 5 present. Prince absent. 3. Reading of the Park & Recreation Board Minutes for August 6th, 2019 – Motion was made by Eairleywine, seconded by Christensen Hillis to dispense with the reading of the minutes and approve as sent. Motion carried. 4. Recreation report a. Numbers at pools look good for the summer. b. Slow Pitch softball finished up with numbers up in both men’s and women’s. c. Youth Baseball and Lil’ Sluggers numbers up in both programs. d. Pools have been emptied. 5. Next Meeting – Tuesday, October 1st, 2019, Christensen Field Meeting Room. 6. Adjournment – motion was made by Giese, seconded by Washburn to adjourn. Motion carried. The meeting adjourned at 7:06 pm. Respectfully submitted, Nate Schwanke, Recreation Superintendent I, the undersigned, the Secretary for the Parks and Recreation Department, Fremont, Nebraska, hereby certify that all of the subjects included in the attached proceedings were contained in the notice of said meeting of September 3rd, 2019 kept continually current and available for public inspection at the Parks & Recreation Office; that such subjects were contained in said notice for at least twenty-four hours prior to said meeting; that the minutes of the Park Board of the Parks and Recreation Department, Fremont, Nebraska were in written form and available for public inspection prior to the next convened meeting of said body. IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of September, 2019. Nate Schwanke, Recreation Superintendent September 23, 2019