Utility and Infrastructure Board (June 2017 - Present)

CITY OF FREMONT UTILITY AND INFRASTRUCTURE BOARD September 29, 2020 - 4:00 P.M. A meeting of the Utility and Infrastructure Board was held on September 29, 2020 at 4:00 p.m. in the 2nd floor meeting room at 400 East Military, Fremont, Nebraska and via Zoom. The meeting was preceded by publicized notice in the Fremont Tribune and the agenda displayed in the Municipal Building. The meeting was open to the public. A continually current copy of the agenda was available for public inspection at the office of the City Administrator, 400 East Military. The agenda was distributed to the Utility and Infrastructure Board on September 25, 2020 and posted, along with the supporting documents, on the City’s website. A copy of the open meeting law is posted continually for public inspection. ROLL CALL Roll call showed Board Members Shelso, Larson, Sawtelle, Bolton, and Wiese present. 5 present, 0 absent. Others in attendance included Brian Newton, City Administrator; Troy Schaben, Asst City Admin – Utility; Keith Kontor; Water/Sewer/WWTP Supt.; Dave Goedeken, Dir. of Public Works; Jody Sanders, Dir. of Finance; Kim Koski, Dir. of Parks and Rec.; and Matt Styskal, Tree Trimming Supervisor. CONSENT AGENDA Moved by Member Shelso and seconded by Member Larson to approve items 3 and 4 (Minutes from September 8, 2020 and Accounts Payable through September 29, 2020. Ayes: Sawtelle, Wiese, Larson, Shelso, and Bolton. Motion carried 5-0. RECEIVE EMERALD ASH BORER REPORT. Koski and Styskal gave report. Moved by Member Bolton and seconded by Member Shelso to receive the Emerald Ash Borer Report. Ayes: Sawtelle, Larson, Shelso, Wiese, and Bolton. Motion carried 5-0. CONSIDER HONEYWELL CONTROLS SOFTWARE AND SUPPORT AGREEMENT WITH HONEYWELL FOR LON D. WRIGHT UNITS 6, 7, AND 8. Shanahan gave overview. Moved by Member Shelso and seconded by Member Wiese to recommend City Council approve a 5-year Honeywell controls software and support agreement for Lon D. Wright Units 6, 7, and 8 with Honeywell for a cost of $86,043.47 for the 2020-2021 fiscal year. Ayes: Shelso, Larson, Sawtelle, Wiese, and Bolton. Motion carried 5-0. CONSIDER EXCITER CONTROL SOFTWARE AND SUPPORT AGREEMENT WITH EMERSON PROCESS MANAGEMENT FOR LON D. WRIGHT POWER PLANT UNIT 8 GENERATOR EXCITATION SYSTEM. Shanahan gave overview. Moved by Member Larson and seconded by Member Bolton to recommend City Council approve a 3-year Exciter controls software and support agreement with Emerson Process Management for Lon D. Wright Power Plant Unit 8 Generator Excitation System for a cost of $16,221 for the 2020-2021 fiscal year. Ayes: Shelso, Larson, Sawtelle, Wiese, and Bolton. Motion carried 5-0. CONSIDER QUICKLIME REAGENT SUPPLY AGREEMENT FOR LON D. WRIGHT POWER PLANT UNIT 8. Shanahan gave overview. Moved by Member Shelso and seconded by Member Bolton to recommend City Council award bid for Quicklime Reagent Supply agreement to Pete Lien and Sons for Lon D. Wright Power Plant Unit 8 for a cost of ~$200,000 for the 2020-2021 fiscal year. Ayes: Shelso, Larson, Sawtelle, Wiese, and Bolton. Motion carried 5-0. 1 CONSIDER FINAL ACCEPTANCE OF BELL STREET ASPHALT OVERLAY PROJECT, FINAL PAY APPLICATION, AND FINAL CHANGE ORDER. Goedeken gave overview. Moved by Member Bolton and seconded by Member Wiese to recommend City Council approve final acceptance of Bell Street Asphalt Overlay Project, final pay application and final change order for a total project cost of $574,103.80. Ayes: Shelso, Larson, Sawtelle, Wiese, and Bolton. Motion carried 5-0. CONSIDER FINAL ACCEPTANCE OF JOHNSON ROAD SOUTH PAVEMENT IMPROVEMENT PROJECT, FINAL PAY APPLICATION, AND FINAL CHANGE ORDER. Goedeken gave overview. Moved by Member Shelso and seconded by Member Larson to recommend City Council approve final acceptance of Johnson Road South Pavement Improvement Project, final pay application and final change order for a total project cost of $1,690,457.60. Ayes: Shelso, Larson, Sawtelle, Wiese, and Bolton. Motion carried 5-0. CONSIDER REIMBURSEMENT AND INDEMNIFICATION AGREEMENT FOR GAS MAIN RELOCATION. Schaben gave overview. Moved by Member Larson and seconded by Member Wiese to recommend City Council approve the reimbursement and indemnification agreement for gas main relocation for Holcim at an estimated cost of $611,201.88. Ayes: Shelso, Larson, Sawtelle, Wiese, and Bolton. Motion carried 5-0. CITY ADMINISTRATOR UPDATE (NO BOARD ACTION IS REQUESTED). a. Newton gave update on COVID-19 and delivery of services. b. Kontor gave update on Water and Wastewater Departments. ADJOURNMENT Wiese departed at 5:05. Moved by Member Bolton and seconded by Member Larson to adjourn at 5:15 p.m. Ayes: Sawtelle, Larson, Shelso, and Bolton. Motion carried 4-0. ______________________________ ____________________________ Allen Sawtelle, Chairman Janet Larsen _______________________ ______________________ ___________________ David Shelso Michelle Wiese Gary Bolton 2