Utility and Infrastructure Board (June 2017 - Present)

CITY OF FREMONT UTILITY AND INFRASTRUCTURE BOARD June 29, 2021 - 4:00 P.M. A meeting of the Utility and Infrastructure Board was held on June 29, 2021 at 4:00 p.m. in the 2nd floor meeting room at 400 East Military, Fremont, Nebraska and via Zoom. The meeting was preceded by publicized notice in the Fremont Tribune and the agenda displayed in the Municipal Building. The meeting was open to the public. A continually current copy of the agenda was available for public inspection at the office of the City Administrator, 400 East Military. The agenda was distributed to the Utility and Infrastructure Board on June 25, 2021 and posted, along with the supporting documents, on the City’s website. A copy of the open meeting law is posted continually for public inspection. ROLL CALL Roll call showed Board Members Dinkins, Larsen, and Wiese present. Bolton and Sawtelle absent. 3 members present, 2 absent. Others in attendance included Brian Newton, City Administrator; Troy Schaben, Asst City Admin – Utility; Jody Sanders, Director of Finance; Jeff Shanahan, Power Plant Supt.; Lottie Mitchell, Exec. Assist.; Dan Goebel, Accountant; and Dave Goedeken, Dir. of Public Works. CONSENT AGENDA Moved by Member Larsen and seconded by Member Dinkins to approve items 3 and 4 (Minutes from June 8, 2021 and Accounts Payable through June 29, 2021). Ayes: Wiese, Larsen and Dinkins. Motion carried 3-0. COST OF SERVICE STUDY FOR NATURAL GAS – JOHN KRAJEWSKI, JK ENERGY Krajewski gave an overview. No motion received. CONSIDER AMENDMENT TO WASTEWATER SERVICE AND COST SHARE AGREEMENT WITH WHOLESTONE FARMS FOR UPGRADES TO THE WASTEWATER TREATMENT PLANT - TROY Schaben gave overview. Moved by Member Dinkins and seconded by Member Larsen to recommend that City Council approve the Amendment to the Wastewater Service and Cost Share Agreement with Wholestone Farms for the Wastewater Treatment Plant Upgrades. Ayes: Dinkins, Wiese, and Larsen. Motion carried 3-0. CONSIDER RENEWAL OF CHARGEPOINT MASTER SERVICES AND SUBSCRIPTION AGREEMENT FOR ELECTRIC VEHICLE CHARGING STATIONS - LOTTIE Mitchell gave overview. Moved by Member Larsen and seconded by Member Dinkins to recommend that City Council renew ChargePoint Master Services and Subscription Agreement for 5-year term for the electric vehicle charging stations in the amount of $9,408.00. Ayes: Dinkins, Wiese, and Larsen. Motion carried 3-0. 1 CONSIDER REPLACEMENT OF TRANSACTION MANAGER FOR CREDIT CARD PROCESSING – JODY Sanders gave overview. Moved by Member Dinkins and seconded by Member Larsen to recommend that City Council approve proposal from Paymentus Corporation for credit card processing and electronic bill presentment for a three-year renewable term in the amount of $150,000. Ayes: Wiese, Larsen and Dinkins. Motion carried 3-0. CONSIDER MS4 PROGRAM SUPPORT SERVICES AMENDMENT #1 WITH FELSBURG HOLT & ULLEVIG (FHU) – DAVE Goedeken gave overview. Moved by Member Larsen and seconded by Member Dinkins to recommend that the City Council approve Amendment No. 1 for the MS4 Program Support Agreement in the amount of $17,675.00. Ayes: Larsen, Dinkins and Wiese. Motion carried 3-0. CONSIDER RECOMMENDATION OF CONTRACTOR TO PAVE A PORTION OF SOUTH JOHNSON ROAD NEAR THE UNION PACIFIC RAILROAD CROSSING – DAVE Goedeken gave overview. Moved by Member Dinkins and seconded by Member Larsen to recommend that the City Council approve the bid from M.E. Collins Contracting Co., Inc. for the Johnson Road South UPRR Crossing Improvements in the amount of $274,219.00. Ayes: Dinkins, Larsen and Wiese. Motion carried 3-0. CONSIDER RECOMMENDATION OF CONTRACTOR TO REPAIR LON D. WRIGHT UNIT #8 BOILER PREHEATER – JEFF Shanahan gave overview. Moved by Member Larsen and seconded by Member Dinkins to recommend that the City Council approve bid from EP-Industrial to perform repairs to the Lon D. Wright Power Plant Unit 8 Boiler Air Preheater in the amount of $186,776.90. Ayes: Wiese, Larsen and Dinkins. Motion carried 3-0. CONSIDER RECOMMENDATION OF CONTRACT FOR FUEL HANDLING RECEIVING EQUIPTMENT AT LON D. WRIGHT POWER PLANT – JEFF Shanahan gave overview. Moved by Member Larsen and seconded by Member Dinkins to receive updated staff report with correct pricing. Ayes: Wiese, Dinkins, and Larsen. Moved by Member Dinkins and seconded by Member Larsen to recommend that the City Council approve the bid from Southern Environmental for fuel handling receiving equipment modifications at Lon D. Wright Power Plant in the amount not to exceed $589,400.00. Ayes: Dinkins, Larsen and Wiese. Motion carried 3-0. CONSIDER REQUEST BY CITY ADMINISTRATOR TO DECLARE EMERGENCY FOR REPAIRS TO TRANSMISSION FACILITIES DAMAGED IN JUNE 24, 2021 WIND STORM – BRIAN Newton gave overview. Moved by Member Larsen and seconded by Member Dinkins to recommend that the City Council authorize staff to issue purchase orders and sign required documents for expenditures to fix the transmission system of Luther Road and Highway 30 Crossing that was damaged in the June 24, 2021, wind storm in the amount not to exceed $1,750,000.00. Ayes: Dinkins, Larsen and Wiese. Motion carried 3-0. 2 CITY ADMINISTRATOR UPDATE a. Update on Budget Process – Sanders gave update. b. Update on Bond Rating and Re-Issuance – Sanders gave update. c. Northern Natural Gas Open Season – Newton gave update. ADJOURNMENT Moved by Member Larsen and seconded by Member Dinkins to adjourn at 5:17 p.m. Ayes: Larsen, Wiese, and Dinkins . Motion carried 3-0. 3