City Council Agendas & Minutes

FRUIT HEIGHTS CITY COUNCIL MEETING January 8, 2019 Fruit Heights City Council Chambers 910 S Mountain Road Fruit Heights City, UT 84037 6:00 P.M. STRATEGIC PLANNING SESSION 1. WELCOME: MAYOR JOHN POHLMAN 1.1. Pledge of Allegiance and Opening Ceremony (By Invitation) 1.2. Roll Call (Recorder, Kelli Rollins) 2. PUBLIC COMMENTS – The public may address the Mayor regarding issues that are not on the agenda. We ask that you please limit your comments to 3 minutes. No action may be taken on any item not on the agenda 3. REVIEW OBJECTIVES FOR MEETING – 3 minutes 3.1. Everyone understands their role as an elected official 3.2. Tentatively set 2019 initiatives and goals 3.3. Expectations are clearly understood 3.4. Discuss projects, purchases, and pre-budget numbers 4. RESPONSIBILITIES FOR ELECTED OFFICIALS (Mackey Smith) - 10 minutes 4.1. Explain roles as an elected official 4.2. Understand best use of time 4.3. How Strength Finder results can be used 5. PURPOSE AND NEED OF A STRATEGIC PLAN (Mackey Smith) – 10 minutes 5.1. Explain benefits when plans are well-created 5.2. How to use a Strategic Plan to measure success 5.3. Downsides or potential areas of concern when implementing/creating a plan 6. REVIEW STRATEGIC PLAN – 5 Minutes 6.1. Review strategic initiatives 6.1.1. Communication 6.1.2. Fiscal Responsibility 6.1.3. Infrastructure 6.1.4. Community 6.1.5. Planning 7. 2018 YEAR IN REVIEW (Group Discussion) – 20 minutes 7.1. What went well? 7.2. What can be improved? 7.3. Establish action plan 7.3.1. Discussion about goals for 2019 7.3.1.1. Identify two/three items for each initiative BREAK – 5 minutes 8. CITY COUNCIL OBJECTIVES AND AREAS OF OVERSIGHT – 40 minutes 8.1. Emergancy Communications – Julia 8.1.1. Liaison with the CCC 8.1.2. Review EOP and submit modifications to council 8.1.3. Review city-wide response plans and submit changes to council 8.1.4. Create a plan on how to communicate non-emergant issues with residents 8.1.5. Coordinate communication with emerganxy reponders and residents 8.1.6. Review CWPP and submit modifications to the council 8.1.7. Mayor pro tempore 8.2. Civic Activities - Jeanne 8.2.1. Liaison with YCC 8.2.2. Liaison for Founders Day 8.2.3. Liaison with all civic activities with Kaysville (Fourth of July, Unsung Hero, Veterans Day) 8.2.4. Review all policies for elections and submit changes to council 8.2.5. Liaison for LPC 8.3. Planning - Brandon 8.3.1. Liaison for Planning Commission 8.3.2. Review all options for residential high-speed internet 8.3.3. Liaison with the annual city ordenance review 8.4. Parks and Trails - Gary 8.4.1. Liaison for parks 8.4.1.1. Review master park plans and submit modifications to City Council 8.4.1.2. Coordinates efforts for future park/trail maintence fund 8.4.2. Liaison for trails 8.4.3. Liaison with service projects, Eagle Scout projects, and possibly a city-wide service day 8.5. Cemetary Comittee - Diane 8.5.1. Liaison with the Cemetary Commitee 8.5.2. Submit a plan for Veterans Memorial Wall 8.6. Mayor 8.6.1. Coordinate fundraising efforts 8.6.2. Oversee City Council funcions 8.6.3. Liaison for Wasatch Integrated Waste Board 8.6.4. Liaison with COG 8.6.5. Liaison with WFRC/Transportation Commitee 8.6.6. Plan and oversee ongoing cottage meetings 8.7. City Manager 8.7.1. Oversee and manage City staff 8.7.1.1. Manage projects 8.7.1.2. Manage expecations 8.7.1.3. Manage procurements 8.7.2. Liaison with City Council 8.7.3. Oversee and manage citizen concerns 8.7.4. Oversee grants 8.8. Establish follow up timing 9. REVIEW AND DISCUSS 2019 PROJECTS AND PURCHASES – 10 minutes 9.1. Equipment Purchases 9.2. Capital Projects 10. DISCUSSION ITEMS – 20 minutes 10.1. 2019 City Council meeting schedule discussion – Jeanne 10.2. Council meeting flow and effectivness - John 10.3. Truth in Taxation hearing in 2019 – Brandon Green 10.4. Food truck night – Brandon Green CERTIFICATE OF POSTING I HEREBY CERTIFY that a copy of this agenda was posted at three locations in the city of Fruit Heights and a copy was sent to the Davis County Clipper on January 4, 2019 as well as posted on the State’s Website, www.fruitheightscity.com, posted to the Utah State public notice website http://www.utah.gov/pmn/index.html, and was emailed to at least one newspaper of general circulation within the jurisdiction of the public body. R. Brandon Green R. Brandon Green - City Recorder In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should contact the City Manager, Brandon Green at (801)546-0861, at least 24 hours prior to the meeting.