City Council Agendas & Minutes

FRUIT HEIGHTS CITY COUNCIL MEETING January 21nd, 2020 Fruit Heights City 910 S Mountain Road Fruit Heights City, UT 84037 6:00 P.M. STRATEGIC PLANNING SESSION 1. WELCOME: MAYOR JOHN POHLMAN 1.1. Pledge of Allegiance (Eileen) and Opening Ceremony (Jeanne) 1.2. Roll Call (Brandon Green) 2. PUBLIC COMMENTS – The public may address the Mayor regarding issues that are not on the agenda. We ask that you please limit your comments to 3 minutes. No action may be taken on any item not on the agenda 3. REVIEW OBJECTIVES FOR STRETEGIC PLANNING MEETING – 2 minutes 3.1. Everyone on City Council knows their role as elected officials 3.2. Expectations are clearly understood 3.3. Prioritize capital projects, major purchases, and budget numbers 3.4. Create a metric for what success looks like in 2020 4. ROLE FOR ELECTED OFFICIALS - 3 minutes 4.1. Explain roles as an elected official 4.2. Prioritize our focus and cut out the noise 4.3. Clearly understand best use of time 5. STRENTGHS FINDER RESULTS – 7 minutes 5.1. Review everyone’s strengths 5.2. Discuss what it looks like to have “Strengths in Excess” 5.2.1. Discuss/create “Triggers” as a group if we see strengths being used in excess 6. REVIEW STRATEGIC PLAN – 5 Minutes 6.1. Explain benefits when plans are well-created 6.2. Review Strategic Initiatives 6.2.1. Communication 6.2.2. Fiscal Responsibility 6.2.3. Infrastructure 6.2.4. Community 6.2.5. Planning 7. 2019 YEAR IN REVIEW (Group Discussion) – 10 minutes 7.1. What went well? 7.2. How can residents determine if we did our job in 2019? 8. PRIORITIZE PROJECTS FOR 2020 – 30 minutes 8.1. Generate a list of projects and prioritize how we allocate money in 2020 7:00 BREAK – 5 minutes 9. CITY COUNCIL OBJECTIVES AND AREAS OF OVERSIGHT – 10 minutes 9.1. Communications – Julia Busche 9.1.1. Liaison with the CCC 9.1.2. Review city-wide response plans and submit changes to council 9.1.3. Create a plan on how to communicate non-emergant issues with residents 9.1.4. Review Community Wildfire Protection Plan (CWPP) and submit modifications to the council 9.1.5. Mayor pro tempore 9.2. Community – Jeanne Groberg 9.2.1. Liaison with YCC 9.2.2. Liaison with all civic activities with Kaysville (Fourth of July devotional, Veterans Day) 9.2.3. Liaison for LPC 9.2.4. Kaysville - Fruit Heights Museum of History and Art 9.2.5. Review our City’s voting ordanence and propose changes to council 9.3. Planning – Diane Anderson 9.3.1. Liaison for Planning Commission 9.3.2. Liaison for Founders Day (Community) 9.3.3. Liaison with the city ordenance review/rewrite 9.3.4. Liaison with the city’s General Plan review/rewrite 9.3.5. Create a plan for playground maintence 9.4. Parks, Trails, Service Projects- Gary Anderson 9.4.1. Liaison for parks and trails 9.4.1.1. Review master park/trail plans and submit modifications to City Council 9.4.2. Create a process for residents to perform service projects in the City 9.4.2.1. Oversee a list of projects and update it on a regular basis 9.4.2.2. Create a city-wide service day 9.5. Fiscal Responsibility – Eileen Moss 9.5.1. Create a plan on how to increase available funds 9.5.2. Liaison with Mayor and City Manager to create a 5-year financial plan/budget 9.5.3. Review financial infromation and decide if we need to hold a truth in taxation hearing this year 9.5.4. Review check register on a montly basis 9.6. Mayor – John Pohlman 9.6.1. Oversee City Council funcions 9.6.2. Liaison for Wasatch Integrated Waste Board 9.6.3. Liaison with COG 9.6.4. Liaison with WFRC/Transportation Commitee 9.6.5. Plan and oversee ongoing cottage meetings 9.7. City Manager (Infrastructure)– Brandon Green 9.7.1. Oversee and manage City staff 9.7.1.1. Manage projects 9.7.1.2. Manage expecations 9.7.1.3. Manage procurements 9.7.2. Liaison with City Council 9.7.3. Oversee and manage citizen concerns 9.7.4. Oversee grants 10. CREATE GOALS FOR 2020 – 30 minutes 10.1. What small tasks can be done that will have a big impact?  10.2. What does success look like how do we know we accomplishe our tasks? 10.3. Discussion and prioritize goals 11. DISCUSSION ITEMS – 20 minutes 11.1. Internal staff update 11.1.1. City Council has been asked to help (answer phones during lunch, type minutes) 11.2. Capital project Five-year plan 11.3. Equipment purchases 11.4. Council meeting flow and effectivness – John 12. CITY BUSINESS 12.1. Review and Approve January 7, 2020 Minutes 12.2. Review and Approve/Deny/ Resolution for Interlocal Cooperation Transportation Project Reimbursement Agreement. (Brandon Green) 12.3. Review and Approve/Deny/ US-89 Drainage COOP Agreement. (Brandon Green) 13. ELECTRONIC MEETING: By motion of the Fruit Heights City Council, Elected Officials and City Staff can participate in regularly scheduled meetings via electronic media when approved by the Mayor. 14. ADJOURNMENT: The Next City Council Meeting is scheduled for Tuesday February 4th, 2020 CERTIFICATE OF POSTING I HEREBY CERTIFY that a copy of this agenda was posted at three locations in the city of Fruit Heights and a copy was sent to the Davis County Clipper on January 16, 2019 as well as posted on the City’s and State’s websites. R. Brandon Green R. Brandon Green - City Recorder In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should contact the City Manager, Brandon Green at (801)546-0861, at least 24 hours prior to the meeting.