City Council Agendas & Minutes

MINUTES CITY COUNCIL MEETING FRUIT HEIGHTS CITY 910 South Mountain Road May 4, 2021 WELCOME: Mayor John Pohlman called the meeting to order at 7:03 pm. PLEDGE & OPENING CEREMONY: The Pledge of Allegiance was led by Council Member Eileen Moss, and the meeting was opened with Mayor John Pohlman offering a word of prayer. COUNCIL MEMBERS PRESENT: Council Members Diane Anderson, Gary Anderson, Julia Busche, Jeanne Groberg, Eileen Moss and Mayor John Pohlman were all present. CITY STAFF PRESENT: City Manager Brandon Green, City Planner Jeff Oyler, Public Works Superintendent Darren Frandsen and Recording Secretary Amy Gardiner. VISITORS: Paula Stephenson, Chuck Stephenson, Fred Bergold, Eva Weeks, Julia Byers, Ellie Groberg and Sara Housholder CITY COUNCIL TRAINING: Mayor John Pohlman presented the City Council Training. He talked about the guiding principles our country is based on. Two of the principles he highlighted were: • Belief in a supreme being or God - with the right to life, liberty and happiness • Individual liberty and private property rights Mayor John Pohlman closed by saying members of an elected body must establish their own guiding principles. CONFLICT OF INTEREST: None. PUBLIC COMMENTS: Resident Fred Bergold expressed frustration with the amount of time it took to approve and publish the minutes from an August 2020 City Council Meeting where he made a public comment. He said they were not approved and published until March 2021. He also needed his comments corrected. A tax increase was approved in the August 2020 meeting and he wondered if the tax increase needed to be delayed since the minutes were delayed. Mayor John Pohlman replied that he would talk with the City Attorney and the correction to the minutes would be made. SPECIAL PRESENTATIONS: Youth City Council (YCC) Presentation:  May 4, 2021 Youth City Council Member Eva Weeks reported on upcoming YCC events including putting banners up in the City for Memorial Day, attending both the Kaysville and Farmington cemeteries on May 28 for the American Legion Ceremonies, hosting a Blood Drive with the American Red Cross on July 17, and organizing a 5K run for Founder’s Day. She explained that applications for the YCC for next year are due July 31 for anyone going into 9th-12th grade. Paula Stevenson, Chuck Stevenson, Mayor John Pohlman and Council Member Jeanne Groberg recognized all the graduating seniors with a certificate of recognition. The senior members included: Mia Trujillo (not present), Danielle Brower (not present), Julia Byers, Eva Weeks and Ellie Groberg. CITY BUSINESS: Review/Discuss/Approve/ Deny Final Subdivision Plat for Taft Subdivision City Planner Jeff Oyler explained to the City Council that the Taft family owns two lots on Mountain Road, and they were never approved as a subdivision because they predated existing ordinances. The Tafts are looking to work out some financing with a lender and this property must be approved as a subdivision to obtain the financing. Council Members discussed with City Planner Jeff Oyler the different zoning options. City Manager Jeff Oyler suggested the zoning be left unchanged for now since that would require an ordinance--but he recommended approving the subdivision. Following discussion, Council Member Diane Anderson made a motion to approve the Final Subdivision Plat for Taft Subdivision. The motion was seconded by Council Member Gary Anderson and it was approved unanimously. Review/Discuss/Approve/ Deny Polling Location for November 2, 2021 General Election: City Manager Brandon Green requested the use of City Hall for the November 2, 2021 General Election, and he explained to the City Council that such use does need to be approved by them. Following discussion, Council Member Gary Anderson made a motion to approve the use of City Hall as the Polling Location for November 2, 2021 General Election. The motion was seconded by Council Member Jeanne Groberg and it was approved unanimously. Review Tentative Budget for Fiscal Year 2021-2022 (Brandon Green): City Manager Brandon Green reviewed items of interest in the Budget for the Fiscal Year 2021- 2022 that previously had been provided to the City Council. Some of the items of interest included: • An increase in health insurance and liability insurance costs • Fire and paramedic services may affect the budget • A vehicle and other equipment have been ordered • Some roads will be rebuilt along with mill and overlay of several roads • Concrete repair on some curb, gutter and sidewalks 2  May 4, 2021 • Water rates have increased the last two years and we may need to consider a rate increase for residents • Changes on how storm drains are maintained • A new program will take place to document and budget for road projects and wondering if an increase in street utility fees should be considered • The Sewer District will raise impact fees starting July 2021 for new builds • Solid waste rates will not increase • Consider a rate increase on the use of green waste cans City Manager Brandon Green also reported that the City will continue to work on grants, and mentioned that the City was awarded a grant for over $103,000 for the improvement of the Bonneville Shoreline Trail (that will be available starting Spring 2022). Council Member Julia Busche was thanked for her efforts in writing the grant. She did an amazing job. Mayor John Pohlman mentioned that with the upcoming changes, County taxes will not be collected to fund the paramedics, the City will need to collect that tax. City Manager Brandon Green concluded by saying he was proud that Fruit Heights City does not have any bonds or loans. REVIEW AND APPROVAL OF MINUTES FROM PREVIOUS MEETING: City Council Meeting February 9, 2021 City Council members discussed the draft minutes that previously had been provided to them for the February 9, 2021 City Council Meeting. Minor modifications were requested to be made to the minutes. After brief discussion, Council Member Eileen Moss made a motion to approve the minutes for the February 9, 2021 City Council meeting as corrected in the preceding discussion. The motion was seconded by Council Member Diane Anderson and it was approved unanimously. City Council Meeting March 2, 2021 City Council members discussed the draft minutes that previously had been provided to them for the March 2, 2021 City Council Meeting. Minor modifications were requested to be made to the minutes. After brief discussion, Council Member Julia Busche made a motion to approve the minutes for the March 2, 2021 City Council meeting as corrected in the preceding discussion. The motion was seconded by Council Member Gary Anderson and it was approved unanimously. City Council Meeting March 16, 2021 City Council members discussed the draft minutes that previously had been provided to them for the March 16, 2021 City Council meeting. Minor modifications were requested to be made to the minutes. 3  May 4, 2021 After brief discussion, Council Member Julia Busche made a motion to approve the minutes for the March 16, 2021 City Council meeting as corrected in the preceding discussion. The motion was seconded by Council Member Jeanne Groberg and it was approved unanimously. CONSENT CALENDAR: April Check Register Council Member Eileen Moss reported on the April Check Register. She explained that the expenditures looked good. Council Member Gary Anderson asked about the expenditure for TWIN "D" INC., and City Manager Brandon Green replied that it was for storm drain cleaning. Council Member Julia Busche asked about the expenditure to Kaysville Theatre and City Manager Brandon Green replied it was to pay for advertising with the Davis Storm Water Coalition. March Budget Report Council Member Eileen Moss reported that the City has taken in more money from sales tax and that is a bright spot. She encouraged the Council Members to look through the documents to know where things are financially with the City. City Manager Brandon Green agreed that sales tax is up with residents buying items online. Mayor John Pohlman and Council Member Eileen Moss also made the point that the revenue looks good with the help of the Cares Act Funds, and there is more still to come. City Manager Brandon Green said there may need to be some adjustments in June so that revenues and expenditures balance but said the budget looks good to date. INFORMATION ITEMS/UPCOMING EVENTS: Mayor John Pohlman reviewed the City Calendar. He highlighted the City Caucus Meeting that will be held on May 20, 2021 as well the City Council Meeting to be held on May 18, 2021 and the Planning Commission Meeting to be held on May 25, 2021. CITY COUNCIL & STAFF REPORTS: Mayor John Pohlman mentioned the increase in fees for out of district commercial dumping of solid waste. The rates will not increase for residents. He also mentioned the budget that will need to be discussed and approved at the May 18, 2021 City Council Meeting. City Council Member Julia Busche reported that the Davis County Health Department has mobile vaccination units for any groups that are interested in the COVID19 vaccination. She asked if anyone felt there was a need at their church or in the community within Fruit Heights. Council Members felt like everyone that wanted a vaccination would have transportation to get one and that they are already readily available. 4  May 4, 2021 Council Member Jeanne Groberg mentioned she had sent out an email to Council Members about the July 4th celebrations and asked the Council Members to please respond. She also mentioned the Civics Committee was looking for a resident volunteer to sit on their committee to help plan, organize and execute the parade. Council Member Julia Busche agreed to publish the volunteer need on the City’s Facebook page. Council Member Diane Anderson reported on getting chairs in place for the Sagebrush caucus. She also talked to Founder’s Day chair Dennise and Jerry LeBaron and invited them to report on their progress at the next City Council Meeting. She reported they are comfortable doing what was done last year but not sure what else. She also reminded Council Member Julia Busche that she would conduct the next City Council training. Council Member Diane Anderson also stressed the importance of following up with resident Fred Bergold about his concerns with the August 2020 minutes. City Planner Jeff Oyler reported that the Rockloft Estates is progressing but is also so difficult and said that it is the biggest project left to do in the city. Public Works Superintendent Darren Frandsen reported that the Forest Service would be arriving tomorrow to work on the north end of 1800 East. Mayor John Pohlman mentioned that Council Member Jeanne Groberg, City Manager Brandon Green, and himself had taken the time to meet and educate the residents of 1800 East about the project with the Forest Service and they all seemed to be fine. The City Council Members then discussed ways they can convince the public that this project is not a road that is to be used including ways they can block the trail. Council Member Eileen Moss felt it was important that the access is easy for a person but hard for a motorcycle. Public Works Superintendent Darren Frandsen also reported on UDOT and their progress to tie in the 400 North work and their work to move the waterline, storm drain and sewer. All utilities are being moved as well. Once the work is complete, curb and gutter will follow. He also discussed work with Council Member Eileen Moss including work around Nicholls Road, the Back Nine and the pedestrian walkway. City Manager Brandon Green said he got news that the 6F property conversion with UDOT has been completed. This included the Ward property and Green Road property. Council Member Gary Anderson pointed out the calendar online for City Council meetings needed some corrections with the correct year. Public Works Superintendent Darren Frandsen also reminded everyone that the fire hydrants will be flushed this coming week, and the details will be reported on the City website. Council Member Eileen Moss made a motion to adjourn the meeting. Council Member Gary Anderson seconded the motion. It was approved unanimously, and the meeting was adjourned at 8:14 pm. 5  May 4, 2021 I HEREBY CERTIFY that the foregoing is a true, accurate and complete record of the Fruit Heights City Council Meeting held May 4, 2021. Not approved until signed /s/ Brandon Green Brandon Green, City Recorder Date approved by City Council: 6