City Council Agendas & Minutes

MINUTES CITY COUNCIL MEETING FRUIT HEIGHTS CITY 910 South Mountain Road January 4, 2022 WELCOME: Mayor John Pohlman called the meeting to order at 7:01 pm. PLEDGE & OPENING CEREMONY: The Pledge of Allegiance was led by Council Member Julia Busche, and the meeting was opened with Council Member Jeanne Groberg offering a word of prayer. COUNCIL MEMBERS PRESENT: Council Members Diane Anderson, Gary Anderson, Julia Busche, Jeanne Groberg, Eileen Moss, and Mayor John Pohlman were present. Incoming Councilmembers George Ray, and Florence Sadler were also present. CITY STAFF PRESENT: City Manager Brandon Green, City Planner Jeff Oyler, Public Works Superintendent Darren Frandsen and City Recording Secretary Amy Gardiner (online) were present. VISITORS: Ryan Judd, Florence Sadler, Mike Sadler, James Batt, Steve Deets, Scott Justensen, Janiel Byers, Matt Lowe, George Ray, April Pohlman, Tyler, Pohlman, Emily Pohlman, Brock Pohlman, Hailey Pohlman, Daniel Busche, Maja Hubbard, and Sharon Ray ADMINISTRATION OF THE OATHS OF OFFICE: Mayor John Pohlman publicly thanked both Council Member Jeanne Groberg and Council Member Julia Busche for their time and service on the City Council. Council Member Jeanne Groberg replied that she was grateful and honored to represent her friends and neighbors in Fruit Heights City. Council Member Julia Busche also replied and thanked her family who were present as well as current and past Council Members and City Manager Brandon Green. Both Council Members talked about the learning curve involved and the projects they worked on while being on the City Council. Mayor Brandon Green administered the Oath of Office to Mayor John Pohlman. Mayor John Pohlman then administered the Oath of Office to incoming Council Members George Ray and Florence Sadler. Council Members George Ray and Florence Sadler replaced Council Members Julia Busche and Jeanne Groberg on the stand. CONFLICT OF INTEREST: None. PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: Youth Community Council: Julia Byers and James Batt gave a report on the Youth Community Council (YCC). They reported on the success of the Food Drive that took place in December. Food was gathered at the Community Christmas Event and delivered to the Food Bank on December 18, 2021. They also mentioned that eight YCC members will attend Legislative Day on January 19, 2022 and they will hold a Blood Drive in late February. CITY BUSINESS: Review and Discuss Agreement for Installation and Maintenance of Fiber Optic Cable City Manager Brandon Green led out the discussion about the proposed agreement for the installation of a City owned fiber network. He introduced Ryan Judd from Kaysville City. He explained that Fruit Heights City and Kaysville City will be partners in the project and a $1.1 million grant that was awarded. City Manager Brandon Green displayed a map of the project and pointed out that it will connect the critical infrastructure of the City. He reviewed many of the benefits to the installation and maintenance of the fiber optic cable including: • Improves the ability for the city to provide quality service • Monitoring streetlights • Security cameras at parks and other locations • Collection of data from residential meters (in the future) • And many other possibilities City Manager Brandon Green displayed Exhibit B to the proposed agreement and discussed the shared portions of the project with Kaysville City, which the agreement covers. Fruit Heights City will be responsible for its own fiber separate from the agreement. Mayor John Pohlman opened it up for discussion with the City Council, City Manager Brandon Green and Ryan Judd. The discussion included: • the cost of the project and what the grant will cover • allowing the company (Connext) that lays the fiber to also put down an infrastructure that can go to homes – Connext will be able to provide subscriptions to residents with the fiber they lay for themselves • sharing in this project with Kaysville City will reduce the cost for both cities • the technical details of the trench and the conduit that will be laid City Manager Brandon Green pointed out that the grant puts the fiber in the ground and then the City will have a little bit of work to get the fiber from where it was terminated to where it needs to go – the fiber will be run to the City infrastructure property lines and then the City will be responsible for the connection. Ryan Judd reviewed the technical aspects of what connections would entail and the cost. He said the cost would be minimal. As the discussion concluded -- everyone thanked Ryan Judd for attending and sharing his knowledge. Accept or Deny Annexation Petition for the Samuel G. Raymond Property, 12.623 acres Mayor John Pohlman pointed out that the Council was being asked only to consider accepting a petition to annex property -- not the actual annexation of the property. City Planner Jeff Oyler explained what accepting an annexation petition means. Residents will have the opportunity to review the annexation. If it all goes well, it will come back to the City Council for approval of the plat. (The proposed plat was displayed.) He explained that even if this is accepted tonight, there is the possibility it could be denied at the final stage. Additionally, he spent time explaining the property on the map that was shown. City Manager Brandon Green and City Planner Jeff Oyler continued to discuss and answer questions the City Council had about the proposed annexation. Council Member Diane Anderson made a motion to accept the Petition for the Samuel G. Raymond Property, 12.623 acres. The motion was seconded by Council Member Florence Sadler and it was approved unanimously. Review/Discuss/Approve/Deny Davis County Animal Control Contract City Manager Brandon Green had previously provided the City Council with a copy of the current Animal Control Contract and the new proposed 2022 Animal Control Contract. He explained that he has been on the Animal Care Board for the last four-to-five years and he is comfortable with the direction Animal Control is heading. He pointed out that more animals are needing care with the growth in population. He reported that there would be an increased cost of $87 yearly. City Manager Brandon Green also reported that Animal Control will only be taking care of dogs and cats. He also mentioned that the County will start to transition to take over animal care and eventually the cities will not need to be involved and enter into contracts like this one. Council Member Gary Anderson made a motion to approve the Davis County Animal Control Contract. The motion was seconded by Council Member Diane Anderson and it was approved unanimously. Review/Discuss/Approve/Deny Escrow Release for The Heights Subdivision Mayor John Pohlman explained to the new City Council Members what it meant to release the escrow that was being held for The Heights subdivision. Council Member Eileen Moss made a motion to approve Escrow Release for The Heights Subdivision. The motion was seconded by Council Member Gary Anderson and it was approved unanimously. Review/Discuss/Approve/Deny City Council and Planning Commission Meeting Schedule City Manager Brandon Green provided the City Council with a proposed schedule of meetings for the upcoming year. He explained that there were a few changes because of elections. Mayor John Pohlman explained that the proposed schedule will be submitted to the State but can be changed. Council Member Gary Anderson agreed that it was a tentative outline and that there could be flexibility later. Council Member George Ray made a motion to approve the City Council and Planning Commission Meeting Schedule. The motion was seconded by Council Member Gary Anderson and it was approved unanimously. REVIEW AND APPROVAL OF MINUTES FROM PREVIOUS MEETINGS: City Council Meeting November 4, 2021 City Council members discussed the draft minutes that previously had been provided to them for the November 4, 2021 City Council Meeting. After brief discussion, Council Member Florence Sadler made a motion to approve the minutes for the November 4, 2021 City Council meeting. The motion was seconded by Council Member Diane Anderson and it was approved unanimously. City Council Meeting November 30, 2021 City Council members discussed the draft minutes that previously had been provided to them for the November 30, 2021 City Council Meeting. There were a few corrections made. After brief discussion, Council Member Diane Anderson made a motion to approve the minutes for the November 30, 2021 City Council meeting. The motion was seconded by Council Member Florence Sadler and it was approved unanimously. CONSENT CALENDAR: Council Member Eileen Moss reported that she had met with City Manager Brandon Green and had gone over the expenditures. She said the budget was looking good. INFORMATION ITEMS/UPCOMING EVENTS: Mayor John Pohlman reviewed the upcoming events including: January 8. 2022 – City Council Essentials Training January 10, 2022 – City Council Strategic Planning Meeting January 17, 2022 – Martin Luther King Holiday January 18. 2022 – City Council Meeting January 25, 2022 – Planning Commission Meeting CITY COUNCIL & STAFF REPORTS: Mayor John Pohlman announced that the City had recently received over $2.5 million in grants. He publicly thanked both City Manager Brandon Green and City Engineer Brandon Jones and recognized their hard work and contribution to receiving the grant money. He also welcomed Council Members George Ray and Florence Sadler. The City staff and City Council took a minute to introduce themselves to the new Council Members. City Manager Brandon Green reported that the roofing projects will start on the city structures that were damaged in the 2020 windstorm. FEMA is providing the funding for the project. Public Works Superintendent Darren Frandsen gave an update on progress on the UDOT Highway 89 project and his Public Works staff. Council Member Diane Anderson made a motion to adjourn the meeting. Council Member George Ray seconded the motion. It was approved unanimously, and the meeting was adjourned at 8:16 pm. I HEREBY CERTIFY that the foregoing is a true, accurate and complete record of the Fruit Heights City Council Meeting held January 4, 2022. Not approved until signed. /s/ Brandon Green Brandon Green, City Recorder Date approved by City Council: January 18, 2022