City Council Agendas & Minutes

MINUTES CITY COUNCIL MEETING FRUIT HEIGHTS CITY 910 South Mountain Road February 7, 2023 WELCOME: Mayor John Pohlman called the meeting to order at 7:02 PLEDGE & OPENING CEREMONY: The Pledge of Allegiance was led by Council Member Eileen Moss with Mayor John Pohlman offering a word of prayer. COUNCIL MEMBERS PRESENT: Mayor John Pohlman, Council Members Diane Anderson, Gary Anderson, George Ray, Eileen Moss, and Florence Sadler CITY STAFF PRESENT: City Manager Brandon Green, City Planner Jeff Oyler, Public Works Superintendent Daren Frandsen, City Employee Hailee Ballingham, and Recording Secretary Lindsay Golightly VISITORS: Phil Marchant and Eli Nielsen CITY COUNCIL TRAINING: Council Member Diane Anderson provided training to the Council and requested that they be written verbatim in the minutes. Her training is as follows: Ode To The City Manager Council Training Meeting 7 February 2023 Our ULCT Powers and Duties Handbook describes not only our responsibilities as Major and Council Members but delineates those duties of City Staff Individuals. The City Manager powers and duties include eleven noted responsibilities including: a); b); j) It is valuable for us to understand the comprehensiveness of those duties to keep the city running. Fruit Heights City has been most fortunate to have had our current city manager for twenty years. In my nearly three terms on the Council, I have watched him serve the residents and work with those elected officials (that chance at election years!) over half those years with the highest level of professionalism, patience and intelligence. Often when an organization runs well, it is easy to take for granted the skill and finesse behind that effectiveness. But not today! May we take this opportunity to applaud our dedicated and delightful City Manager. Thank you, Brandon Green. SPECIAL PRESENTATIONS: Youth City Council Eli Neilson reports that they were trying to plan a new year's party, but due to construction in the basement that has been postponed, but they are still trying to plan an event with the Kaysville Youth City Council. PUBLIC COMMENTS: None PUBLIC HEARING: None CITY BUSINESS: Review/Discuss/Approve/Deny Secondary Water Meter Installation Contract George Ray motioned to approve Toncco water agreement with Council Member Eileen Moss seconding the motion with the Council unanimously approving to approve the Toncco water meter installation contract. Review/Discuss/Approve/Deny CONNEXT Fiber Franchise Agreement Combined with discussion below with ALLWEST Review/Discuss/Approve/Deny ALLWEST Fiber Franchise Agreement Mayor John Pohlman talked to both companies about having both CONNEXT and ALLWEST working together to reduce time and construction trenches, etc. City Manager Brandon Green explained that both parties have looked over the agreements and suggested changes and requests, some were approved and other denied by the City Attorney. They could probably share some of the same trenches on properties. The trenching and lines will be done in the city easement area of the property. The utility line has to be 24-36 inches deep depending upon the area. The City is not funding this, but is allowing it to go in. Phil Marchant with ALLWEST explained that residents should expect a pond cabinet in various locations around the area and will serve 400 homes and will need ground level splice boxes periodically between housing. Mayor John Mayor mentioned tabling this motion until the 21st, and about getting both companies into the same room to talk about the details. Phil Marchant explained that they haven’t worked with other companies in other situations, but this is a unique situation and they are willing to work and come up with a solution and would like to meet and work with the other company City Planner Jeff Oyler commented that he was in a similar situation last year and had a lot of damage to his property and that it would be good to have these companies working together. He explained that the least amount of disturbance in the community would be the best. After further discussion Council Member Diane Anderson made a motion to table discussion on the CONNEXT and ALLWEST Fiber Franchise Agreement until the next meeting on February 21, 2023 after additional meetings and information is accrued. Council Member Florence Sadler seconded the motion. The Council unanimously approved the motion. REVIEW AND APPROVAL OF MINUTES FROM PREVIOUS MEETINGS: January 17, 2023 Eileen Moss motioned George Ray Seconded Florence Sadler Abstained Minutes where approved. CONSENT CALENDAR: Approve Monthly Check Registers December 2022 January 2023 Approve Monthly Budget Report December 2022 January 2023 Council Member George Ray reported that everything looks normal regarding the Check Registers and Monthly Budget reports. Animal Care and Control January Statistics Council Member Brandon Green explained that there is nothing to discuss but there is a graph included in the document packet for this meeting. FOLLOW-UP FROM PREVIOUS MEETING Lincoln Hill 2023 Plan and 2022 Update City Manager Brandon Green provided background information explaining that they met with Lincoln Hill company to discuss the city’s desire to obtain additional grants for different projects. A list was provided to them some of which include grants to obtain a secondary culinary water tank, to replace aging fire hydrants, to replace remaining aging water line, trail marking, connectivity and access. Most of the funding this year will be for betting? different aspects of the water system. There are some funds available for some road care, curb and gutter, and streetlights to provide safe waking paths for citizens. There may be a pilot program to not collect storm water and allow it to run out to the lake in the works. (39:00) John will help to schedule jail tour for YCC Jaimie Cox has been transferred and is no longer our reference but was thanked for her service. John will finalize City Manager job description Mayor John Pohlman will write the job description for City Manager CITY COUNCIL & STAFF REPORTS: City Manager Brandon Green updated the Council on the County Dispatch Center Consolidation. Currently have 4 dispatch centers but there is a push to get those consolidated into 2. Both parties are on board with consolidation with Layton and Bountiful being the two hubs. There is support by most of the surrounding cities. Davis County has agreed to consolidate if things run smoothly and the merge goes well. Fruit Heights City will be processed through the proposed Layton City dispatch center. There would be two boards to help manage these proposed teams. Layton City does not want the perception that they are doing this for money, they are doing this out of convenience for the county. Mayor John Pohlman mentioned about potential funding for a secondary culinary water tank. He also mentioned that the grant for the East Oaks water line was denied but there is an idea to still obtain funding for that. Council Member Diane Anderson reported that she had a great time and was impressed with the Youth City Council at the State Capitol. Council Member George Ray and Council Member Diane Anderson both met with the members from Lincoln Hill and discussed some things. Council Member Diane Anderson was impressed by the way that the Youth City Council conducted their meeting. Also that Council Member Florence Sadler was up to do the next Council training. Council Member Eileen Moss explained that the Emergency Preparedness Committee was concerned about flooding and that the city is providing sand and sandbags that the citizens can fill and use to prevent flooding. Council Member Florence Sadler asked when the General Draft comments and things were going to happen. Mayor John Pohlman responded that any comments or suggestions need to be submitted to City Manager Brandon Green as soon as possible. City Manager Brandon Green explained that the General Plan has to be adopted in March. Public Works Superintendent Daren Frandsen reported that they were busy tearing out the basement and plowing the roads. Motion to adjourn the meeting at 8:02 pm by Council Member Eileen Moss and seconded by Council Member Gary Anderson with unanimous approval by Council Members. UPCOMING EVENTS: February 14- 16, 2023 - 8:00 am – 4:30 pm Review DRAFT General Plan Materials February 16, 2023 – 5 pm -7 pm Peet with organizers and ask questions about the proposed plan. February 20, 2023 – City Office will be closed in respect to Presidents Day. Not approved until signed. /s/:________________ Brandon Green, City Recorder Date approved by City Council: