City Council Agendas & Minutes

FRUIT HEIGHTS CITY COUNCIL MEETING AGENDA NOTICE IS HEREBY GIVEN THAT THE FRUIT HEIGHTS CITY COUNCIL WILL HOLD A REGULAR MEETING AT 6:00 PM ON JANUARY 23, 2024, AT FRUIT HEIGHTS CITY HALL, 910 SOUTH MOUNTAIN ROAD, FRUIT HEIGHTS CITY, UTAH. Fruit Heights City is now streaming City Council Meetings on its YouTube Channel. Please follow us at https://www.youtube.com/@fruitheightscity9716/streams 1. CALL TO ORDER: MAYOR JOHN POHLMAN 1.1 Pledge of Allegiance (George) 1.2 Prayer or Thought (Eileen) 1.3 Roll Call (Darren) 2. DECLARATION OF CONFLICT(S) OF INTEREST 3. OPEN SESSION The public may address the City Council regarding issues that are or are not on the agenda. Please limit comments to 3 minutes. Please state your name and address of residence for the record. No actions may be taken on items not specifically listed on the agenda. 4. APPOINTMENT Appoint members to Boards, Committees, and Commissions 4.1 Planning Commission Chair 4.2 Planning Commission Member for District #3 5. MINUTES Minutes of prior meetings may be reviewed and accepted. 5.1 City Council Meeting Minutes for January 16, 2024 6. STRENTGHS FINDER RESULTS – 7 minutes 1.1. Review everyone’s strengths. 1.2. Discuss what it looks like to have “Strengths in Excess” 1.3. Discuss/create “Triggers” as a group if we see strengths being used in excess 7 REVIEW OBJECTIVES FOR STRATEGIC PLANNING MEETING – 2 minutes 7.1 Expectations are clearly understood. 7.2 We create a plan with a list of goals we want to achieve in 2024. 7.3 Everyone on the City Council knows their role. 7.4 Create a metric for what success looks like in 2024 8 REVIEW EXPECTATIONS - 10 minutes 8.1 Mayor’s Expectations from City Council 8.1.1 Be prepared and on time for all City Activities. 8.1.2 Please review minutes and send changes beforehand. 8.1.3 Explore ways to expand assigned responsibilities. 8.1.4 Focus on “we” and not “I” – Refrain from saying “I” 8.1.5 Provide recommendations on ways to improve strategic initiatives. 8.1.6 Be a positive influence and representative for the city.  8.2 City Council’s Expectations from the Mayor 8.2.1 Be okay with disagreement. 8.2.2 Response to all text messages 8.2.3 Finish all projects in the next two years 8.2.4 Provide opportunities for more dialog and accept pushback 8.2.5 Provide “Warm Fuzzies” to resident’s comments 8.2.6 Want to know things that I am worked on – transparency 8.2.7 Not interrupt people when they are talking 8.2.8 Communicate more effectively with City Council 8.3 Expectations for Darren 8.3.1 Continue to improve the morale in the office 8.3.2 Respond to emails and phone calls within 24 hours 8.3.3 Follow through on all commitments 8.3.4 Hold the employees accountable for all of their responsibilities 8.3.5 Basic accounting class – Expand accounting understanding 8.3.6 Say “NO” appropriately. 8.3.7 Utilize Tools – to prioritize tasks – put plans together 8.3.8 Work on Relationships with City Council 9 REVIEW STRATEGIC PLAN – 5 Minutes 9.1 Review Strategic Initiatives 9.1.1 Communication 9.1.2 Fiscal Responsibility 9.1.3 Infrastructure 9.1.4 Community 9.1.5 Planning 9.1.6 Safety 10 2023 YEAR IN REVIEW – 20 minutes 10.1.1 Elections went well X2 10.1.2 Founders Day went well X4 10.1.3 Youth City Council is going well 10.1.4 Heights Creek – Negotiation 10.1.5 Not in debt 10.1.6 Jacob did a lot of things well – Titles, budget, Finaces 10.1.7 Staff have excelled in everything they have done 10.1.8 Communication to residents – social media 10.1.9 Capital Projects went very well – Darren will present a List 10.1.10 Water Line Grant – $1M 10.1.11 UDOT completed their project 10.1.12 Fire department transition 10.1.13 Bike Trail – Not too many complaints 10.1.14 Replaced Water Lines 10.1.15 Finalized the $1M Grant (against all odds) 10.1.16 Staff and Council have never been closer 10.1.17 Darren has stepped into the Interim City Manager position very well 10.1.18 Finalized Rock Loft Property 10.1.19 Finalized General Plan 10.1.20 Began ordinance rewrite 10.1.21 Reviewed Consolidated Fee Schedule, impact fee schedule, culinary water fee schedule 10.1.22 Moved our contract fire agreement  10.1.23 Founders day was a HUGE success – staff did an incredible job 10.1.24 Quilt Show success proved me completely WRONG 10.1.25 We changed to digital billing and stopped sending out invoices (for free) 10.1.26 Master planned out the trail system on the hillside 11 CITY COUNCIL OBJECTIVES AND AREAS OF OVERSIGHT – 10 minutes 11.1 Communications – Eileen Moss • Liaison with the CCC • Kaysville - Fruit Heights Museum of History and Art • Oversee Road Saftey Suggestions/Initiatives • Participate on the Cemetary Committee • Mayor pro tempore 11.2 Community – Florence Sadler • Liaison with Youth City Council (YCC) • Liaison with all civic activities with Kaysville (Fourth of July devotional) • Liaison with the Christmas in the Community • Liaison for Community that Cares 11.3 Planning – Gary Anderson • Liaison for Planning Commission • Representative with Mosquito Abatement District • Liaison with the city ordinance review/rewrite 11.4 Saftey and Service - Mark Cottrell • Create a process for residents to perform service projects in the City o Create a city-wide service day o BSA Service Projects o Hiking/biking trail service projects • Liaison Fire and Sherrif o Review contracts on an annual basis • Review Community Wildfire Protection Plan (CWPP) • Liaison with Founders Day 11.5 Fiscal Responsibility – George Ray • Participate and be involved with the budgetary process • Review culinary water rate schedule • Review consolidated fee schedule • Review financial information • Review check register on a monthly basis and report at City Council meetings 11.6 Mayor – John Pohlman • Oversee City Council functions • Liaison for Wasatch Integrated Waste Board • Liaison with WFRC executive committee • Liaison with Mtn bike trails • Plan and oversee ongoing cottage meetings 11.7 City Manager (Infrastructure)– Darren Frandsen  • Oversee and manage City staff o Manage projects o Manage expectations o Manage procurements • Liaison with City Council • Oversee and manage citizen concerns • Liaison with Lincoln Hill • Oversee grants o Present grant opportinities at City Council on a quarterly basis • Be present and more involved in City activities • Attend City Manger Meetings with all the local cities 7:00 BREAK – 5 minutes 12. CREATE GOALS FOR 2024 – 30 minutes 12.1 Communication 12.1.1 Return and report City Council meetings – Mid year Strategic Planning meeting 12.1.2 Respond to all emails within 24 hours – Eileen or John 12.1.3 Survey Residents on different topics on regular basis 12.1.4 Minimize legal language from our ordenances – make them simple to read 12.1.5 Buliding Relationships – Cottrell host a summer gettogether in his back yard 12.1.6 Breakfast with the Council – George and John can eat breakfast together 12.1.7 Message from the Council – posted on website 12.1.8 Tab on the Website to make the Ridge Runner more accessable 12.1.9 Host a minimium of 4 cottage meetings – John will coordinate 12.1.10 Create an inititive to eliminate discrimination/racism in Fruit Heights 12.1.11 Hold a cottage metting to discuss 1800 E with residents 12.1.12 Hold multiple cottage meetings about the new bike/hiking trails 12.1.13 Start text message notifications to residents 12.1.14 Assign a City Council member to present contradictory ideas 12.1.15 City Council could send birthday Cards to all of the staff memebers 12.2 Fiscal Responsibility 12.2.1 Find ways to trim (possibily reallocate) 7% from our previous budgets 12.2.2 Provide residents with intentional opportinities to discuss the budget with Council 12.2.3 Apply for $1M in grants – expect to recieve a minimum of $500K/year 12.2.4 Apply for 3rd quarter cent grant to pay for the 1800 E road project 12.2.5 Truth in Taxation every other year 12.2.6 Cemetary - Make sure it is fiscal responsibile 12.3 Infrastructure 12.3.1 Get conduit to the star in 2024 12.3.2 Finalize the Mountain bike trails 12.3.3 Finalize 1800 E road plan 12.4 Community 12.4.1 Build a sledding hill or expand the bowl at Nicholls Park 12.4.2 Fruit Heights Excape room – John’s Crazy idea 12.4.3 Purchase a new Utah flag 12.4.4 More community envolvement in the CCC  12.4.5 Ridge Runner Community stories – Post to the website 12.4.6 Track number and hours of service hours every year 12.4.7 Pubish list of committees that residents can apply for 12.4.8 Veterans Memorial at City Hall 12.4.9 Food Trucks, different areas of the city – block off streets 12.4.10 American Legion flag burning area in the City 12.4.11 Expand on events, shredder, displays in different areas of the city 12.4.12 Ask Farmington city to extend resident prices to access their recreation facilities 12.4.13 Change Nicollas park to get used more often 12.5 Planning 12.5.1 Finalize the rewrite/update to all the ordinances 12.5.2 Provide more acccess points to trails 12.5.3 Master plan – smaller zones 12.5.4 Formalize annual calendar with all the major events 12.6 Safety 12.6.1 Review fire and police contracts 12.6.2 Crime rate has gone down – this is good 12.6.3 Document and keep trakc of fire mitigation and management time 12.7 Discussion and prioritize goals 12 DISCUSSION ITEMS – 10 minutes 12.2 Staff update 12.3 Capital project Five-year plan 12.4 Equipment purchases 13. ADJOURNMENT CERTIFICATE OF POSTING I HEREBY CERTIFY that this notice and agenda was posted at Fruit Heights City Hall, on the City’s website, www.fruitheightscity.com, as well as posted on the Utah State Public Notice website in accordance with the requirements of the Utah Open and Public Meetings Act, including, but not limited to, provisions of Utah Code § 52-4-202. Hailee Ballingham Hailee Ballingham - Deputy Recorder In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should contact the Interim City Manager, Darren Frandsen, at (801)546-0861, at least 24 hours prior to the meeting. Hailee Ballingham, City Deputy Recorder Date approved by City Council: 02.06.24