Board of Commissioners

TOWN OF FUQUAY-VARINA BOARD OF COMMISSIONERS REGULAR MEETING JUNE 4, 2018 CALL TO ORDER Mayor John W. Byrne called the regular meeting of the Fuquay-Varina Board of Commissioners to order on June 4, 2018 at 7:00 p.m. Commissioners Present: Blake Massengill (Mayor Pro-Tem) Charlie Adcock Bill Harris Jason Wunsch Marilyn Gardner Commissioners Absent: None Others Present: Town Manager Adam Mitchell Assistant Town Manager Mark Matthews Town Clerk Rose Rich Town Attorney Mark Cumalander Absent: None ****************************** INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Adcock provided the invocation and the Team Captains Abigail Burke, Liz Wiltsey and Trinity Davis of the Fuquay-Varina High School Lady Bengals Soccer Team led the Pledge of Allegiance. ****************************** APPROVAL OF THE MINUTES The May 22, 2018, minutes of the regularly scheduled Town Board of Commissioners meeting, were presented for approval. MOTION: Commissioner Wunsch SECOND: Commissioner Gardner MOTION RESULT: Passed Unanimously (5-0)  ****************************** PRESENTATIONS Agenda Item No. 4.A: Fuquay-Varina High School Women's Soccer Team - NCHSAA 4A State Champions Mayor Byrne presented a plaque of recognition from the Town to Coach Nick Acosta for the 2018 Fuquay-Varina High School Women’s Soccer Team Champions. Coach Nick Acosta introduced each member of the team who won the North Carolina High School Athletic Association 4A championship title for Women’s Soccer. Members of the Town Board congratulated the team upon their success. ****************************** PUBLIC COMMENTS: During this portion of the meeting members of the audience spoke in opposition to Agenda Item 6A as it relates to a zoning map amendment for Cambridge Properties (REZ-2017-18. Those speaking in opposition are as follows: Ms. Andrea Sarullo, 375 Westbury Lake Drive, Mr. Peter Knepley, 3829 Westbury Lake Drive, Ms. Satisha Matthew, 3712 Westbury Drive, Mr. Chad McIntyre, 3721 Westbury Lake Drive, Mr. Christian Matthews, 3744 Westbury Lake Drive, Mr. Brian Pavlick, 3744 Westbury Lake Drive, and Mr. George Wayne, 3732 Westbury Lake Drive. Those speaking in opposition to the proposed zoning map amendment expressed concerns as it relates to current traffic congestion at the intersections of Ten Ten Road and Hwy 401 and Ten Ten Road and Lake Wheeler Road. They also expressed concerns regarding storm water and erosion control and safety should the proposed subdivision make the connection on Westbury Lake Drive. Town Manager Mitchell stated that the Town Board requested that the petitioner secure enough property between the site and Fayetteville road so that a publicly dedicated and constructed right-of-way could be provided, but the petitioner was not able to secure the property at this time. However; the petitioner provided an estimate for all aspects related to right-of-way acquisition and construction and has committed to providing financial security for 125% of the costs included in the estimate (which is in compliance with current Town Standards) prior to approval of a future subdivision plan for the property. If this process is not completed within a year, the petitioner has agreed that the estimates will be reviewed and updated on an annual basis to ensure it remains accurate.  ****************************** ITEMS TABLED FROM PREVIOUS MEETING: Agenda Item No. 6.A: Zoning Map Amendment - Cambridge Properties - 8020 Daddy Road, 0 Daddy Road, 0 Gelder Drive, 7700 Ten Ten Road, and 7512 Ten Ten Road - PINs 0689884196, 0689872552, 0689762851, portion of 0689776508, 0689766875, 0689873877, 0689873734, 0689874930, 0689873272, 0689765864, 0689763862, 0689871260, 0689873142, 0689764863, 0689778086, 0689875970, 0689873863, 0689873748, 0689873157, 0689784626, and portion of 0689878532 - REZ-2017-18 Purpose – To consider a requested zoning map amendment for a total of 66.26 acres, located at 8020 Daddy Road, 7700 Ten Ten Road, 7512 Ten Ten Road, 0 Gelder Drive, and 0 Daddy Road, from Wake County Zoning District R-30 to the Residential Mixed-Use (RMU), Neighborhood Mixed-Use (NMU) and Urban Mixed-Use (UMU) Zoning Districts. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information about the subject property with respect to zoning to include general property information, the zoning proposal, surrounding land uses, the land use plan, utilities, transportation impacts, the required neighborhood meeting, the required master plan, and staff recommendation. Discussion – Mayor Pro-Tem Massengill stated that he understands that the petitioner tried without success to secure property for the extension of Daddy Road to Hwy 401 (Fayetteville Road), and that the petitioners are now willing to make a payment in lieu of road improvements at a cost of over $995,000. Town Manager Mitchell stated that the Town Board requested that the petitioner secure enough property between the site and Fayetteville road so that a publicly dedicated and constructed right-of-way could be provided, but the petitioner was not able to secure the property at this time. However; the petitioner provided an estimate for all aspects related to right-of-way acquisition and construction and has committed to providing financial security for 125% of the costs included in the estimate (which is in compliance with current Town Standards) prior to approval of a future subdivision plan for the property. If this process is not completed within a year, the petitioner has agreed that the estimates will be reviewed and updated on an annual basis to ensure it remains accurate. Commissioner Adcock, Commissioner Wunsch and Commissioner Garner offered that the petitioner has done as much as he could do to make the road connection, and that they could support approval of the zoning map amendment. Recommendation – Approve REZ-2017-18, a zoning map amendment and Master Plan at 8020 Daddy Road, 0 Daddy Road, 0 Gelder Drive, 7700 Ten Ten Road, and 7512 Ten Ten Road, from Wake County Zoning District R-30 to the Residential Mixed-Use (RMU), Neighborhood Mixed-Use (NMU) and Urban Mixed-Use (UMU) Zoning Districts. The request is consistent with Land Use Plan and reasonable and in the best interest of the public for the reasons identified by management and staff. MOTION: Commissioner Adcock SECOND: Mayor Pro-Tem Massengill Following further discussion amongst the Board, an amended motion was offered. Amended Motion Commissioner Adcock offered to amend his motion to include that approval of the request would be subject to a minimum payment-in-lieu in the amount of $995,165.00 being part of the master plan and any master plan updates. Mr. George Maloomian of Cambridge Properties stated that they were willing to add the minimum payment-in-lieu as part of the master plan as requested. MOTION: Commissioner Adcock SECOND: Mayor Pro-Tem Massengill MOTION RESULTS: Passed Unanimously (5-0) ****************************** PUBLIC HEARINGS: Agenda Item No. 7.A: Voluntary Annexation Petition - The Ans Trust - Kathie Russell Trustee, Rudolph McLean, Akins LLC, and Karen Tidewell- 8116 Red Skelton Drive, 0 Galega Drive, 0 S NC 55 Hwy, 7504 S NC 55 Hwy, 0 Horseman Creek Road and 8525 Purfoy Road - PINs 0665982183, 0665968722, 0675172458, 0675271608, 0675275371 and 0666705143 - ANX- 2018-08. Purpose – To consider an annexation ordinance extending the corporate limits of the Town of Fuquay-Varina following the receipt of a petition for voluntary annexation of property owned by The Ans Trust - Kathie Russell Trustee, Rudolph McLean, Akins LLC, and Karen Tidewell, located at 8116 Red Skelton Drive, 0 Galega Drive, 0 S NC 55 Hwy, 7504 S NC 55 Hwy, 0 Horseman Creek Road and 8525 Purfoy Road containing 155.721 acres. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the subject property with respect to voluntary annexation to include that public utilities (water and sewer) are available to serve the property and the petition has been certified by the Town Clerk as meeting the requirements prescribed by statute. Public Hearing – The public hearing was opened. No one chose to speak in favor of, or in opposition to the proposed annexation for ANX-2018-08. The public hearing was closed. Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Adopt the annexation ordinance to extend the corporate limits of the Town of Fuquay-Varina to include property owned by The Ans Trust - Kathie Russell Trustee, Rudolph McLean, Akins LLC, and Karen Tidewell (ANX-2018-08) as presented and recommended. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (5-0) Ordinance No. N-18-31 Agenda Item No. 7.B: Zoning Map Amendment - Stephens Road Partners, LLC - 9036, 8525, and 8701 Purfoy Road, 8116 Red Skelton Drive, 0 and 7504 S NC 55 Hwy, 0 Galega Drive, and 0 Horseman Creek Road, - PINs 0666705143, 0665899420, 0665982183, 0665968722, 0675172458, 0675271608, and 0675275371, and portion of 0665597186 - REZ- 2018-05 Purpose – To consider a requested zoning map amendment for a total of 371.372 acres, located at 9036, 8525, and 8701 Purfoy Road, 8116 Red Skelton Drive, 0 and 7504 S NC 55 Hwy, 0 Galega Drive, and 0 Horseman Creek Road, from the Wake County R-30 Zoning District, Fuquay-Varina Residential Medium Density Conditional Zoning District (RMD-CZD), and Fuquay-Varina Residential Agricultural (RA) Zoning District to the Residential Medium Density Conditional Zoning District (RMD-CZD). 8.014 acres of 9036 Purfoy Road (the southwest corner) are not included in this zoning map amendment petition and are thus indicated on the attached survey and staff maps. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information about the subject property with respect to zoning to include general property information, the zoning proposal, surrounding land uses, the land use plan, utilities, transportation impacts, the required neighborhood meeting, and staff recommendation. Public Hearing – The public hearing was opened. Mr. John Adcock of the Adcock Law Firm, 202 E. Academy Street spoke in favor of the proposed zoning map amendment on behalf of the petitioner. Those speaking in opposition to the proposed zoning map amendment were as follows: Mr. Bill Wilkerson, 7979 Twin Pines Way, Ms. Mary Kelly-Crapse, 1524 Holland Hills Drive, Ms. Janet Rideout, 7801 Twin Pines Way, Ms. Marisa Vourakis, 7813 Twin Pines Way, Ms. Joan McAndrews, 1637 Balkan Road, Mr. Darrell Trasko and Mr. Rick Kelly- Crapse, 1524 Holland Hills Drive. Some of the concerns expressed in opposition to the proposed zoning map amendment were, additional traffic, safety for pedestrians and bicyclists, a need for guaranteed access to the lake by the residents of Olde Waverly residents , ability of the Homeowners Association to enforce the Federal Housing for Older Persons Act (a condition offered by the petitioner), preservation of trees and wildlife and needed buffers, dense housing and additional traffic, two blind curves on Balkan Road, and additional storm water drainage. The public hearing was closed. Discussion – Commissioner Adcock and Commissioner Wunsch stated that they are extremely excited about this project. Mayor Pro-Tem Massengill stated that he has visited similar project in other towns which are thriving; therefore, he supports the request. Commissioner Gardner stated that she has visited similar project and she noticed that they carefully address the safety of their residents, and these types of development have low impacts on the schools and roads, and she is in favor of the request. Commissioner Harris stated that change is inevitable and projects like this adds to the variety of development in the community, and he can support the project. Recommendation – Adopt Approve REZ-2018-05, a zoning map amendment at 9036, 8525, and 8701 Purfoy Road, 8116 Red Skelton Drive, 0 and 7504 S NC 55 Hwy, 0 Galega Drive, and 0 Horseman Creek Road, from the Wake County R-30 Zoning District, Fuquay-Varina Residential Medium Density Conditional Zoning District (RMD-CZD), and Fuquay-Varina Residential Agricultural (RA) Zoning District to the Residential Medium Density Conditional Zoning District (RMD-CZD). The proposed amendment is consistent with the 2035 Community Vision Land Use Plan and is reasonable and in the best interest of the public for the reasons identified by management and staff. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (5-0) Agenda Item No. 7.C: Zoning Map Amendment - Gala Construction - 414 Washington Street and 401 Dogwood Street - PINs 0656795420 and 0656795450- REZ-2018-04 Purpose – To consider a requested zoning map amendment for a total of 0.21 acres, located at 414 Washington Street and 401 Dogwood Street, from the Residential Medium Density (RMD) Zoning District to the Town Center Residential (TCR) Zoning District. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the subject property with respect to the zoning to include general property information, the zoning proposal, surrounding land uses, the land use plan, utilities, transportation impacts, the required neighborhood meeting and staff recommendation. Public Hearing – The public hearing was opened. No one chose to speak in favor of, or in opposition to the proposed zoning map amendment for REZ- 2018-04. The hearing was closed. Discussion – Commissioner Adcock asked about the status of the railroad crossing on Lawrence Street. Planning Director Samantha Smith stated that that crossing will be closed soon as was negotiated in conjunction with the NW Judd Parkway project. Recommendation – Approve REZ-2018-04, a zoning map amendment at 414 Washington Street and 401 Dogwood Street, from the Residential Medium Density (RMD) Zoning District to the Town Center Residential (TCR) Zoning District. The proposed amendment is consistent with the 2035 Community Vision Land Use Plan and is reasonable and in the best interest of the public for the reasons identified by management and staff. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Gardner MOTION RESULTS: Passed Unanimously (5-0) ➢ Mayor Byrne declared a short break. After the break, Mayor Byrne called the meeting back to order to consider the remaining items on the agenda. Agenda Item No. 7.D: Voluntary Annexation Petition - KB Homes Raleigh- Durham (Partin Place) - 1420 NC 42 Hwy - PIN 0677504128 - ANX-2018-09 Purpose – To consider an annexation ordinance extending the corporate limits of the Town of Fuquay-Varina following the receipt of a petition for voluntary annexation of property owned by KB Homes Raleigh-Durham, Inc. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the subject property with respect to voluntary annexation to include that public utilities (water and sewer) are available to serve the property and the petition has been certified by the Town Clerk as meeting the requirements prescribed by statute. Public Hearing – The public hearing was opened. No one chose to speak in favor of, or in opposition to the annexation petition for ANX-2018-09. The hearing was closed. Discussion – Commissioner Adcock asked what the petitioner plans to do with the property. Town Manager Mitchell advised that the property in question was part of a property swap with the across the street property owner and will be used as part of the Partin Place neighborhood amenity where town services will be provided. Recommendation – Adopt the annexation ordinance to extend the corporate limits of the Town of Fuquay-Varina to include property owned by KB Homes Raleigh-Durham, Inc. (Partin Place) (ANX-2018-09) as presented and recommended. MOTION: Commissioner Gardner SECOND: Commissioner Adcock MOTION RESULTS: Passed Unanimously (5-0) Ordinance No. N-18-32 Agenda Item No. 7.E: Town Code Amendment - Soil Erosion and Sedimentation Control - CTA-2018-03 Purpose – To consider a proposed text amendment to the Town Code of Ordinances, Part 9 Land Development Ordinance, for the purpose of local administration of soil erosion and sedimentation control. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the subject text amendment with respect to changes to the adopted Land Development Ordinance (LDO) to allow the Town to assume administration of sedimentation and erosion control. Public Hearing – The public hearing was opened. No one chose to speak in favor of, or in opposition to the proposed Town Code Amendment for CTA- 2018-03. The hearing was closed. Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Approve CTA-2018-03, an amendment allowing the Town to administer soil erosion and sedimentation control, as it is reasonable and in the best interest of the public for the reasons identified by management and staff. The text amendment is consistent with Land Development Ordinance, as it ensures the health, safety, and welfare of the public. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (5-0) Ordinance No. PZ-18-04 Agenda Item No. 7.F: System Development Fees Analysis Purpose – To hear comments from the public regarding the analysis of cost- justified water and wastewater system development fees prepared by Raftelis Financial Consultants and consider adoption of the same. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the subject with respect to the analysis of cost-justified water and wastewater system development fees prepared by Raftelis Financial Consultants and consider adoption of the same. Specifically, he explained that current residential system development fees are within the acceptable range as allowed by statute and that non-residential system development fees need to increase in order to be calculated on the same basis as residential fees. Public Hearing – The public hearing was opened. No one chose to speak in favor of, or in opposition to the proposed System Development Fees Analysis. Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Adopt the System Development Fee Analysis as presented. MOTION: Commissioner Wunsch SECOND: Commissioner Harris MOTION RESULTS: Passed Unanimously (5-0) Agenda Item No. 7.G: FY 2018-2019 Operating Budget and Five-Year Operating and Capital Plan. Purpose – To consider adoption of the Manager's recommended FY 2018- 2019 operating budget (budget ordinance) and Five-Year Operating and Capital Plan for the Town of Fuquay-Varina. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town as it relates to the proposed FY 2018-2019 Operating Budget and the 5-Year Operating and Capital Plan, and he offered that the proposed FY 2018-2019 Operating Budget has been duly advertised as required by law. Town Manager Mitchell then provided a brief slide presentation highlighting key points on the proposed FY 19 budget. Public Hearing – The public hearing was opened. Ms. Kathy Cox, 513 Corwood Drive, expressed concerns that there were no funds set aside in the budget for public transit. Town Manager Mitchell stated that the Wake Transit Community Funding Plan is currently being developed and the Town plans to have input in that plan, and at some point when the Town Board deems appropriate, funds would be evaluated as part of the Five-Year Capital and Operating Plan. Ms. Cox stated that she appreciates the Town’s commitment to public transit. Town Manager Mitchell then explained funding in the proposed budget as it relates to questions from Ms. Cox regarding, DFI participation, the fiber optic network and incentives for Aviator Brewing Company. Mr. Brandon Conover, 2531Mill Grain Way, expressed concerns regarding the proposed increase in fees for temporary street closures. Mr. Conover is the incoming Board Chair for the Fuquay-Varina Chamber of Commerce, and he reported that the Chamber will be bringing back the Savor event this year. Town Manager Mitchell stated that the proposed fees are for permanent street closure requests and would have no impact on requests for temporary street closures. He further clarified that a new fee of $50 is added in the operating budget for special event permits, which may include temporary street closures. Mr. Conover did not express concern about the special event permit fee. Ms. Louise Dorton, 2042 Crockett Ridge Road, spoke in regard to a growing need for the Town to have a dedicated Senior Center in the budget. Mayor Byrne stated that the Town has no plans to add funding in the Town’s FY 19 budget or Five-Year Plan at this time, however the Town is making improvements to current senior programming at the Community Center as well as the new Arts Center. Discussion – Commissioner Adcock and Mayor Pro-Tem Massengill thanked the audience for their input on the budget for future consideration. Recommendation – Adopt the FY 2018-2019 Operating Budget, to include the Budget Ordinance, Fee Schedule, and Five-Year Operating and Capital Plan as presented and recommended. MOTION: Commissioner Harris SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (5-0) Ordinance No. N-18-33 ****************************** CONSENT AGENDA Town Manager Mitchell entered the agenda abstracts and supporting documents for Consent Agenda Items 8A-8E into the official record of the Town. Agenda Item No. 8.A: Utility Allocation - Lakeview Subdivision Purpose – To consider a Utility Allocation request for the Lakeview Subdivision, (30,375 gpd sewer and 36,450 gpd water). Recommendation – Approve the recommended utility allocation request for Lakeview Subdivision as presented and recommended, subject to annexation of the property into the Town's corporate limits. Agenda Item No. 8B: Interlocal Funding Agreement - South Lakes Elementary School Park Funding - Wake County - $250,000 Purpose – To consider executing an Interlocal Funding Agreement between the Town of Fuquay-Varina and Wake County pertaining to development of a Town park at South Lakes Elementary School. Recommendation – Adopt the Interlocal Funding Agreement between the Town of Fuquay-Varina and Wake County pertaining to funding for a Town park at the South Lakes Elementary School as presented and recommended, subject to Town Attorney review as to form and adoption by the Wake County Board of Commissioners. Agenda Item No. 8C: Budget Amendment - Recognizing Insurance Proceeds - Interlocal Risk Financing Fund - Parks, Recreation, and Cultural Resources - $1,184.00 - BA-2018-36 Purpose – To consider recognizing funds in the amount of $1,184.00 from insurance proceeds due to vehicle damage that occurred on September 8, 2017 that damaged a vehicle in the Parks, Recreation, and Cultural Resources department. Recommendation – Approve Budget Amendment BA-2018-36, recognizing funds from The NC League of Municipalities for vehicle damage as presented and recommended. Agenda Item No. 8D: Budget Amendment - Recognition of Settlement Proceeds - Szostak Design - Arts Center - $23,596.00 - BA-2018-37 Purpose – To recognize an insurance settlement of $23,596.00 to cover the cost of work left out of the contract and bid documents for the Arts Center. Recommendation – Approve budget amendment BA-2018-37 as presented and recommended. Agenda Item No. 8E: Alley Naming Designation - Public Alley Behind Fuquay-Varina Arts Center Purpose – To consider a name for the alley that runs directly behind the theatre portion of the Fuquay-Varina Arts Center. Recommendation – Identify and approve "Backstage Pass" as the street name for the alley behind the Arts Center. A motion was made to approve all items (A-E) on the Consent Agenda as recommended. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Adcock MOTION RESULT: Passed Unanimously (5-0) ****************************** ADMINISTRATIVE REPORTS Agenda Item No. 10.A: Preliminary Subdivision Plat - Lakeview Subdivision - SUB-PR-2018-01 Purpose – To consider a preliminary subdivision plat submitted by Curry Engineering called Lakeview, located at 1339 Old Honeycutt Road. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He provided details on the proposed subdivision to include general property information, subdivision design, transportation plans, and utility plans for the preliminary subdivision plat. Board Discussion – Mayor Pro-Tem Massengill stated that he would like to see more variation and community character than what was submitted in the plan but recognizes that the plan meets current Town development standards. Recommendation – Approve the Lakeview preliminary subdivision plat, SUB- PR-2018-01, located at 1339 Old Honeycutt Road as presented and recommended, subject to annexation of the subject property. MOTION: Commissioner Wunsch SECOND: Commissioner Gardner MOTION RESULTS: Passed (5-0) Agenda Item No. 10.B: Preliminary Subdivision Plat Amendment - Theys Mill Subdivision - SUB-PA-2018-03 Purpose – To consider a preliminary subdivision plat amendment submitted by Curry Engineering called Theys Mill, located at 1240 Kenneth Branch Road. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information concerning the preliminary subdivision plat amendment. He advised that the amendment meets Town development standards and makes an adjustment to open space due to a later identified wetland delineation. Board Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Approve the Theys Mill preliminary subdivision plat amendment, SUB-PA-2018-03, located at 1240 Kenneth Branch Road as presented and recommended. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Adcock MOTION RESULTS: Passed Unanimously (5-0) Agenda Item No. 10.C: Project Ordinance - Advanced Meter Infrastructure Migration - $150,000 Purpose – To consider approval of establishing a project ordinance for migrating the Town's Automatic Meter Reading drive-by meter reading system to an Advanced Meter Infrastructure fixed based meter reading system. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided specific information to include project scope and funding sources. Board Discussion – There was no discussion from member of the Town Board regarding this matter. Recommendation – Approve the Project Ordinance for the AMI Migration as presented and recommended. MOTION: Commissioner Gardner SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (5-0) Ordinance No. N-18-34 Agenda Item No. 10.D: Project Ordinance - Southern Oaks Sewer Interceptor Project - $775,000 Purpose – To consider approval of establishing a project ordinance for the Southern Oaks Sewer Interceptor Project. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information to include project scope and funding sources. Board Discussion – There was no discussion from member of the Town Board regarding this matter. Recommendation – Approve the Project Ordinance for the Southern Oaks Sewer Interceptor Project as presented and recommended. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (5-0) Ordinance No. N-18-35 Agenda Item No. 10.E: Timber Sale and Marketing Agreement - Fuquay- Varina Business Park Project Purpose – To consider approval of a timber consulting proposal from GSR Forestry Consultants, PLLC for the sale of timber (real property) owned by the Town of Fuquay-Varina located on the Town's new Business Park site. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information to include a timber consulting proposal from GSR Forestry Consultants, PLLC for the sale of timber (real property) owned by the Town of Fuquay-Varina located on the Town’s new Business Park site. He stated that the site should be certified by mid-fall. He further reviewed the scope and funding break-down included in the agreement. Board Discussion – Mayor Pro-Tem Massengill expressed concerns that the property would be left in maintainable condition, being that some timber companies often leave the property in disarray. Town Manager Mitchell advised that it would be written into the contract with the firm selected to clear the property that tree stumps would be ground and the property grubbed so the Town could maintain in the future and so that the property would be attractive from street view. Recommendation – Approve the contract for sale of timber of the Town-owned business park site as presented and recommended. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (5-0) ****************************** OTHER BUSINESS A. Manager’s Report B. Project Status Report – (June 2018) C. Coffee with a Cop – Bagels Plus – Wednesday, June 27, 2018 – 9:00 am – 11:00 am D. July 17, 2018 Town Board Meeting – Cancellation – Motion was made by Commissioner Gardner and second by Mayor Pro-Tem Massengill to cancel the July 17, 2018 Town Board Meeting.  MOTION: Commissioner Gardner SECOND: Mayor Pro-Tem Massengill MOTION RESULTS: Passed Unanimously (5-0) ****************************** TOWN BOARD MEMBER COMMENTS Mayor Pro-Tem Massengill had no further comments. Commissioner Adcock stated that he was looking forward to the Valve Turning Ceremony at the Terrible Creek WWTP. Commissioner Harris had no further comments. Commissioner Wunsch – Go Bengals! Commissioner Gardner stated that she enjoyed the Balloon Festival and also enjoyed all the people that she met during the festival. Mayor Byrne stated that the various events at the Balloon Festival were very interesting and needed. He also stated that the Run-The-Quay event was another great success this year. He then reviewed the following events on his calendar. Past Events 5/25-28 – Balloon Festival -Fleming Loop Park 5/29 – 2018 Town & State Dinner 6/2 – Run the Quay Up Coming Events 6/5 – Terrible Creek Valve Turning Ceremony – 9:00 am 6/7 – Centennial Authority Meeting 6/8 – Lunch with Mayor Sears, Interim Town Manager and Adam 6/13 – Fuquay-Varina High School Graduation Ceremony – 4:00 pm ****************************** CLOSED SESSION – Pursuant to N.C.G.S. §143-318.11(a)(3) – Attorney/Client Privilege A motion was made to enter a closed session meeting at 11:08 p.m. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Gardner MOTION RESULTS: Passed Unanimously (5-0) OPEN SESSION – The Town Board returned to open session at 11:27 p.m. There were no reports from the Closed Session meeting. ADJOURN A motion was made to adjourn the meeting at 11.27 p.m. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULT: Passed Unanimously (5-0) Adopted this the 19th day of June 2018 in Fuquay-Varina, North Carolina. FUQUAY-VARINA, NORTH CAROLINA John W. Byrne, Mayor ATTEST: (TOWN SEAL) Rose H. Rich, Town Clerk