Board of Commissioners

Town Commission Agenda Results Monday , August 6 , 2018 7:00 PM Location: 401 Old Honeycutt Road, Fuquay-Varina, NC 27526 BOARD OF COMMISSIONERS – REGULAR MEETING 1. Call to Order – Mayor John W. Byrne 2. Invocation & Pledge of Allegiance –Commissioner Adcock provided the invocation and Andre Amyradakis and James Holdaway of Cub Scout Pact #531 led the Pledge of Allegiance. 3. Approval of the minutes for the July 2, 2018 Regular Town Board meeting. – Approved (5-0) 4. Presentations: A. There were no presentations for the August 6, 2018 Town Board meeting. . 5. Public Comments – Ms. Amanda Armitge of 1029 Lukestone Drive spoke in regards to a drainage issue on her property. Engineering Director Tracy Stephenson stated that he would schedule some time to meet with her regarding the matter. Items Tabled From Previous Meetings 6A. There were no items tabled for the July 2, 2018 Town Board meeting. PUBLIC HEARINGS Zoning Map Amendment - SXCW Properties II, LLC - 1528 and 1532 N Main St - REZ-2018-11 The purpose of this agenda item is to consider a requested zoning map amendment for a total of 2.38 acres, located at 1528 and 1532 North Main St, from the Residential Agricultural (RA) and General Commercial (GC) Zoning Districts to the General Commercial Conditional Zoning District (GC-CZD). – Approved 5-0 7B. Zoning Map Amendment - Curry Engineering - 801 Old Honeycutt Road - REZ- 2018-07 The purpose of this agenda item is to consider a requested zoning map amendment for a total of 1.89 acres, located at 801 Old Honeycutt Road, from the Residential Agricultural (RA) Zoning District to the Research Light Industrial Conditional Zoning District (RLI-CZD). The petitioner has also requested a Land Use Plan amendment to Employment Village for the subject property. – Approved 5-0 7C. Abandonment of Public Right-of-Way – Resolution Ordering the Abandonment of a Portion of Feather Ridge Drive – SC-2018-01 The purpose of this agenda item is to consider approval of a resolution ordering the abandonment of a portion of public street right-of-way along Feather Ridge Drive, approximately 133 linear feet, following an application submitted by Smith, Anderson, Blount, Dorsett, Mitchell & Jerrigan LLP, on behalf of Duke Energy. – Approved 5-0 Resolution No. 18-1546 8. Consent Agenda Agenda Item No. 8.A: Temporary Street Closure – Food Truck Rodeo – Downtown Development – August 26, 2018, 10:00 a.m. to 5:00 p.m. Closing East Academy Street from Main Street to Fuquay Avenue. Agenda Item No. 8.B: Bishop Photo – Youth Athletic Scholarship Fund – Parks Recreation and Cultural Resources Department – Recognizing Donation of $1,300.00 BA-2019-02 Agenda Item No. 8C: Budget Amendment – Massengill Design Build LLC – Playground Diggers – Parks Recreation & Cultural Resources Department - BA-2019-03 - $3,893.00 This item was removed from the consent agenda and later approved. Agenda Item No. 8D: Budget Amendment – FY 18 Rollovers – BA-2019-04 allocating unexpended funds for ongoing projects from the FY 2017-2018 Budget to include continued branding effort (primarily signs), basketball court resurfacing, Fuquay Mineral Spring Park holiday lights and laser field grading. The amendment appropriates a total of $162,200. Agenda Item No. 8E: Voluntary Annexation Petition – Dan Ryan Builders – Avery Crossing – 1301 Phelps West Road – PIN 0656166615 – ANX-2018-13 (Hearing set for August 21, 2018) Resolution No. 18- 1547  Resolution No. 18-1548 Agenda Item No. 8F: Voluntary Annexation Petition – Town of Fuquay-Varina (Business Park) – 1599 Dash Drive – PIN 0666669612 - ANX-2018-14 (Hearing set for August 21, 2018) Resolution No. 18-1549 Resolution No. 18-1550 Agenda Item No. 8G: Procurement Procedures and Conflict of Interest Policy – Federal Funds A required policy adopted for the expenditure of Federal Funds. Agenda Item No. 8H: Endorsement of Town Legislative and Regulatory Goals – NCLM – Advocacy Goals A list of 6 goals were recommended for submittal. This item was removed from the consent agenda and later approved to submit all item (with exception of item #2) Approved by a vote of 3-2. Agenda Item No. 8I: Utility Allocation - Purfoy South – Phases 1-5 allocating 73,200 gpd sewer and 117,120 gpd water. Agenda Item No. 8J: Memorandum of Agreement – Sediment and Erosion Control Program between the Town and the North Carolina Sedimentation Control Commission. The Board motioned to approve all items A-J, (with exception to items C & H) on the consent agenda. (Approved 5-0) 9. Items Removed From Consent Items 8C and 8H were removed from the Consent Agenda and later approved. 10. Administrative Reports 10A. WECO Service Level Agreement – City of Raleigh and Town of Fuquay-Varina The purpose of this agenda item was to approve the updated Service Level Agreement between the City of Raleigh and the Town of Fuquay-Varina regarding the delivery of Public Safety Communications Services. (Approved 5-0) 10B. Preliminary Subdivision Plat – Briar Gate – SUB-PR-2018-03 The purpose of this agenda item was to consider approval of a preliminary subdivision plat submitted by McKim & Creed, Inc., called Briar Gate, located at 5311 and 5375 Old Powell Road. (Approved 5-0) 10C. Preliminary Subdivision Plat – Purfoy South Phases 1-12 – SUB-PR-2018-10 The purpose of this agenda item was to consider a preliminary subdivision plat submitted by Timmons Group called Purfoy South Phases 1-12, located at 9036 and 8701 Purfoy Road. (Approved 5-0) 10D. Exchange of Real Property – South Lakes Elementary School and Future Town Park Site – Wake County Board of Education The purpose of this agenda item was to consider exchange of real property with the Wake County Board of Education, in conjunction with development of a Town park site at South Lakes Elementary School (E-35). (Approved 5-0) 10E. Naming of Town Park Adjacent to South Lakes Elementary School The purpose of this agenda item was to consider a name for a future Town Park adjacent to South Lakes Elementary School. The Town Board agreed to name the park “Willow Lakes Park”. (Approved 5-0) 10F. Resolution – Request to Expand Extraterritorial Jurisdiction The purpose of this agenda item was to consider a resolution request Wake County to expand the Town’s extraterritorial jurisdiction (ETJ) to three (3) miles from its contiguous corporate limits. (Approved 5-0) Resolution No. 18-1552 11. Other Business (Town Manager) A. Manager’s Report B. Project Status Report highlights:  Town Manager Mitchell informed the Board that the Police Department participated in the lip sync challenge which has been well received by the public and he thanked Police Chief Fahnestock and her staff on the creative work that was put into the effort.  NE Judd Parkway conveyance to NCDOT – an assessment has been scheduled for August 17, 2018.  Bid openings for the Street Resurfacing Project is scheduled for August 15  SE Judd Sidewalk and Raleigh/Aiken Street sidewalk project – modifying bid specifications to encourage economies of scale in a larger bid package.  Fleming Loop Recreational Park is under construction and initial grading has commenced.  Action Park score booth 1 & 2 replacements are complete   CAMPO Southwest Area Study update is underway  Town Business Park is progressing, hope to have State Certified Site within 4-5 months. C. Quarterly Report – 2nd Quarter 2018 D. NE Judd Parkway and Main Street Intersection Update - Upcoming Street Closures Town Manager Mitchell reported that the Town will be alerting the public as early as tomorrow that the intersection across the railroad tract will be closed up to 30-days while Norfolk Southern make improvements to the section of railroad tract in that vicinity. E. NW Judd Parkway Project Milestone - Right of Way Certification Town Manager Mitchell reported that the Town has received Right of Way Certification and has applied to the Federal Highway Administration for Construction Authorization. He stated that the Town expects to receive authorization in early September followed by immediate advertisement for bids with the goal of opening bids and recommending award of a contract in October. F. National Night Out Against Crime / FVPD Open House - Tuesday August 7, 2018 - 5:00 - 7:00 pm G. Food Truck Rodeo - Sunday August 26, 2018 - 1:00 - 4:00 pm - Centennial Park - Live Music from the Band Magic Pipers H. FM2FV Concert - Smile - Thursday September 6, 2018 - 6:30 - 9:30 pm - Centennial Park Town Manager Mitchell stated Larry Smith has retired again from the Town, this time with the Planning Department, as a part-time Code Enforcement Officer, and has applied to serve as an in-town member on the Planning Board. Mayor Byrne recommends that Mr. Smith fill the unexpired term that ends December 31, 2019, that was left vacant by Cindy Sheldon. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (5-0) Retired Police Chief Smith thanked the Mayor and Town Board for the opportunity to continue serving the community. TOWN BOARD MEMBER COMMENTS Mayor Pro-Tem Massengill had no further comments. Commissioner Adcock had no further comments. Commissioner Harris had no further comments. Commissioner Wunsch thanked everyone for their thoughts and prayers during his recovery from his accident that happened on June 17, 2018. Commissioner Gardner stated that she traveled to Germany for vacation and was so thankful for Commissioner Wunsch and his family during their recovery from the car accident. Mayor Byrne reported on the following scheduled events: Past Events 7/3 – Centennial Authority Special Meeting 7/3 – Independence Day Celebration – Southpark – 6:00 pm 7/8 – Eagle Scout Graduation Ceremony – American Legion Post – 1:00 pm 7/11 – Police Officer Oath of Office Ceremony – Megan Doxsie 7/15 – Ice Cream Social – Fuquay Mineral Spring Park – 4:00 – 6:00 pm 8/1 – Police Officer Oath of Office Ceremony – Ryan Schulte6/13 – Fuquay-Varina High School Graduation Ceremony – 4:00 pm Up Coming Events 8/7 – National Night Out Against Crime – Police Department Open House – 5:00 – 7:00 p.m. CLOSED SESSION – Pursuant to N.C.G.S. 143-318.11 (a) (3) - Attorney Client Privilege, (a) (5) - Property Acquisition, and (a) (6) – Economic Development OPEN SESSION – There were no reports from the Closed Session meeting. ADJOURNMENT