Board of Commissioners

Fuquay-Varina Town Board Meeting Minutes Book - Page Fuquay-Varina Town Board Meeting April 19, 2022 J. Blake Massengill, Mayor Larry Smith, Mayor Pro-Tem William H. Harris, Commissioner The Regular Meeting of the Fuquay-Varina Town Marilyn B. Gardner, Commissioner Tracy Watson, Commissioner Board scheduled for Tuesday, April 19, 2022, at Bryan Haynes, Commissioner Adam G. Mitchell, Town Manager 7:00 p.m. was held at the Fuquay-Varina Town Mark D. Matthews, Assistant Town Manager James (Jim) E. Seymour, Assistant Town Manager Hall, 134 N Main Street, Fuquay-Varina, NC. Rose H. Rich, Town Clerk James S. Adcock, III, Town Attorney In attendance were Mayor Blake Massengill, Mayor Pro-Tem Larry Smith and Commissioners Marilyn Gardner, William Harris, Tracy Watson, and Bryan Haynes. Also in attendance were Assistant Town Managers Mark Matthews and Jim Seymour, Town Clerk Rose Rich, Town Attorney James Adcock and IT Director Scott Clark. CALL TO ORDER Mayor Massengill called the meeting to order at 7:00 pm. INVOCATION AND PLEDGE Mayor Pro-Tem Larry Smith provided the invocation and Public Works Director Tracy Stephenson led the Pledge of Allegiance. VIRTUAL MEETING PROTOCOL Assistant Town Manager Jim Seymour reviewed the meeting protocol noting that the meeting was both in-person, via Zoom, and live streamed. APPROVAL OF MINUTES 3A The April 4, 2022, minutes of the Town Board of Commissioners regularly scheduled meeting. MOTION: Commissioner Watson SECOND: Commissioner Gardner MOTION RESULTS: Passed Unanimously (5-0) PRESENTATIONS 4A Recognition - HR Specialist, Annette Sharp - HR Professional Certification Purpose – To recognize Annette Sharp, HR Specialist for having achieved her certificate in Professional Human Resource Management. Staff Comments – Human Resources Director Wendy Moody entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She then provided information about the agenda item by making the following remarks. Annette Sharp, Human Resources Specialist, has been an employee of the Town since August 2013 and for the majority of her career with the Town, she was the only FT employee in HR outside of the Director. During her time with the Town, Annette was the main point of contact for all employees. Since Director Moody joined the Town in 2019, Annette has shown an interest in gaining additional knowledge in other areas of Human Resources and during the last budget preparation, Annette expressed an interest in becoming certified as an HR Professional. The HR Professional functions at the operational level performing duties such as implementing HR policies, supporting day-to-day HR functions, or serving as an HR point of contact for staff. By becoming certified by the Society of Human Resource Management, Annette is demonstrating her commitment to Human Resources, rounding out her skills, preparing her for future challenges, and pushing her to learn and grow. The exam lasted 4 hours and she had to answer a total of 134 questions. Approximately, 50% were stand-alone knowledge-based questions and approximately 50% were scenario-based judgement items. Annette has worked hard and studied many hours to prepare for the SHRM-CP exam and management and senior leadership are very proud of the hard-work and effort she put in to achieving this certification.  Mayor Massengill congratulated HR Specialist Sharpe on her certification and stated that she has been a great employee for the Town of Fuquay-Varina for several years and he appreciates her putting in the time and effort to achieve this certification. 4B Community Center North – Exterior Facade Design Selection – HH Architecture Purpose – To receive a presentation from HH Architecture on the final exterior facade design for Community Center North and consider approval of the final recommended exterior design concept. Staff Comments – Parks and Recreation Director Jonathan Cox entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information about the agenda item by making the following remarks. On August 17, 2021, the Town Board approved Community Center North conceptual design B that includes a cumulative total of approximately 75,899 square feet between Phases 1 and Phase 2. This multi-generational facility will allow the Town to meet the recreation needs of all ages, offer additional specialized active adult programs, and offer recreation facilities in proximity to where residents live as the Town’s footprint continues to grow. Over the past few months, Town staff, HH Architecture and Edifice have worked through the schematic design phase to further develop the concept of the Community Center North Project. During the schematic design process, site layout has been further evaluated, and interior organization and exterior facade elements have been further developed. HH Architecture will present two exterior design options with one being recommended by staff. Both options are expected to be similar in cost and in alignment with the project budget. As the project enters the design development phase, cost estimates will be refined to reflect design and material selection, and Edifice and HH Architecture will be tasked with periodically reviewing the design for consistency with budget. Town staff recommends exterior option #1, as this option optimizes natural light providing a better user experience, and the building main entry is clearly distinguishable resulting in a better arrival experience for facility users and visitors. This presentation was shared with the Parks, Recreation and Cultural Resources Advisory Board on April 11, 2022. The Advisory Board recommended option 1 as the preferred exterior design. At the August 17, 2021, meeting, cost estimates were presented, projected construction estimates for Phase 1 were $22,593,943 and Phase 2 $8,222,206 for a total of $29,607,989, these construction estimates did include a 4.5% escalation and a 3% owners contingency. Community Center North construction funding of $18.5 million from the 2021 Parks and Recreation bond is included in the FY 2023 recommended budget. Additionally, the Town has received a state appropriation of $10 million, which when recognized will increase the construction budget for this project to $28.5 million. The Town has also been awarded $250,000 in matching community school grant funding from Wake County and will soon submit an application for PARTF funding requesting $500,000 for 2022 PARTF grant cycle consideration. Elizabeth Caliendo, Senior Architect with HH Architecture reviewed the two options of the project along with Janessa Van Deen. Ms. Caliendo stated that the project was in the schematic design phase. She reviewed the two-story building with the first-floor housing the three gymnasiums, the administration area and the program spaces. The second floor will have the active adult area, the walking track, and the exercise equipment area. The site is being shared with Wake County Public Schools for the Hilltop-Needmore Road Elementary School that will be built adjacent to the site. The site will have approximately 200 parking spaces. When HH Architecture considered the site, they had two goals in mind. The first goal was to respect the context of the park across the street, the new school to the south and the residential areas on the west and east side. The second goal was to provide visual transparency both from within the building and outside of the building. They wanted to be able to see the activities that would be going on inside and to maximize the natural light while also providing sun control. They also wanted to give the building a unique architectural identity. Ms. Caliendo stated that wood accents would be used to make a connection to nature and the natural parks areas across the street. She stated that there was a deep overhang and shading devices that control the quality of light and minimize the glare. There will be a small exterior courtyard on the western side of the building. Some of the materials being considered for the exterior is a masonry veneer, a CMU or brick. Ms. Caliendo stated that option one is the preferred option. Discussion – Mayor Massengill asked if there are windows in between the wood panels. Ms. Caliendo stated that there are windows between the wood panels on Option 1. Mayor Massengill asked if there is a cost difference between the two different elevations. Ms. Caliendo stated that there were very similar attributes in both schemes, they have about the same amount of glazing on the south side, and that the decorative elements and costs are very similar. Commissioner Haynes questioned the placement of the signage on the wall. He stated that he didn’t know how visible it would be if it was place next to ground level as shown in Option 1. Ms. Caliendo stated that they would explore the placement of the sign. She stated that there will be several studies to look at the signage and any logos that would be used on the exterior. Commissioner Gardner asked if the entrance into the building faced the parking lot and will the building be visible from the highway. Ms. Caliendo stated that the entrance to the building does face the parking lot and that they will continue to develop the north side of the project and bring back recommendations to the Town Board at the final presentation. Commissioner Watson stated that she likes all the wood in Option 1 and tying it back to nature, and she also likes how the Town colors are tied into Option 2. Commissioner Harris asked about the maintenance on the wood material over time, will it sustain its richness and what kind of material would be used. Ms. Caliendo stated that the material has a wood appearance, not actual wood that would deteriorate over time. She stated that the material would be like a phenolic panel which is a composite man-made type of material that would require very little maintenance. Mayor Pro-Tem Smith asked if there would be enough wall space for visible signage on the outside of the building (on the north side facing Hilltop Needmore Road) for people to see from the roadway as they drove by to clearly identify the building. Ms. Caliendo stated that it would, and the backside of the building is very much going to be opened and there will be the walking track around the second floor so there will be plenty of glazing and daylight along that whole façade. Recommendation – Approve Option 1 as the recommended final exterior design for the Community Center North Project as presented and recommended. MOTION: Commissioner Gardner SECOND: Mayor Pro-Tem Smith MOTION RESULTS: Passed Unanimously (5-0) PUBLIC COMMENTS 5A Warren Williams, 1233 Azalea Springs Court, Fuquay-Varina, spoke in opposition to the U5751 Highway 55 Judd Parkway extension. He stated that the NCDOT proposed solution is unacceptable with competing routes that pit neighbors against neighbors with one proposed route destroying homes on the north side of Smith Farms Subdivision and another proposal that destroys homes on the south side. He asked why the wooded land that is still available 200 yards away on the north side of the subdivision and only 100 yards away further on the south side would not be considered instead of destroying many homes. He stated that whichever route is chosen there will be the issue with extreme noise pollution. He stated that this is already a 10 on a scale of 1 to 10. He stated that after several calls to the police department and one meeting with everyone in the police department from the Chief to the line sergeant that no one has solved the issue of illegal exhaust system and excessive speeding on Products Road. Further he stated that you can hear the vehicles from three quarters of a mile away, and he asked the Town Board when talking with NCDOT to let them know that these routes are unacceptable. Timothy Weiss, 2816 Meadow Bluffs Way, Fuquay-Varina, stated he thinks the facility at Hilltop Needmore Park will be fantastic. He stated that he would like to see restroom facilities at the tennis courts and that there is only one restroom at the tennis courts at Action Park. He stated that Hilltop Needmore Park would be a great place to put four to six tennis courts so that the community could thrive in that area. He asked that the Town Board consider utilizing some of the space across the street at Hilltop Needmore Park that would be close to the bathrooms to have tennis courts and they could also be used for pickleball. Dave Nershi, 2536 Kinglass Drive, Fuquay-Varina, stated that the tennis courts in Fuquay-Varina are crumbling, crowed and the facilities at Action Park are substandard where they play primarly. He stated that the courts at Action Park have cracks that make it hard to play and on one of the courts the laminating is lifting off and separating. He also stated that the restroom facilities at Action Park are located at the ballfields, and they are too far away from the courts. He stated that since the facilities are substandard, they cannot be used for league matches. He stated that they have to travel to Cary to play league matches. He then requested that the Town Board consider better tennis facilities to improve the quality of life in a great community. William Spivey, 1516 Laverton Court, Fuquay-Varina, stated that he was a tennis instructor at Action Park. He stated that he has about 60 to 70 families right now using Action Park that has a crumbling infrastructure. He stated that the current condition of the tennis courts can only be used for beginner tennis and that seniors must be extra careful not to fall on cracks or trip over them. He stated that a lot of students from Fuquay Varina travel to Apex, Holly Springs and Cary to play tennis. He requested that the Town expand the courts, resurface them and to build a facility at Hilltop Needmore Town Park and Preserve. If this was to happen, he would offer to help build the tennis program in Fuquay-Varina. He also stated that he had donated and installed the windscreens at Action Park which cost $1,400. He stated that he would be willing to help in any way to build the tennis program so that Fuquay-Varina could have tournaments and have the USDA leagues play which would help bring people into Town and boost the economy. Don Haines, 316 Price Lake Way, Fuquay-Varina, stated that he would like to receive an update on the Joint Use Agreement with Wake County Public Schools for the use of the tennis courts at the high schools. He stated that the schools opened last September and that the tennis courts have been locked and not been able to be used by the tennis community. Virginia Bergstrom, 1130 Mim Avenue, Charleston, SC , stated that she is in opposition of the NC 55 Bypass that is proposed to divide the Smith Farms neighborhood and that should never happen. She would like staff to work with NCDOT regarding these proposed alternatives. Mayor Massengill thanked everyone for their comments, and he then addressed issues made during public comments. The first issue regarding the Smith Farms Subdivision and the NC 55 Bypass/Five Points Intersection Project, he stated that NCDOT will ultimately make a recommendation on one of the proposed paths. He stated that once the recommendation is made it will come to the Town Board to agree or disagree on the recommendation. CAMPO will make the final decision and as Mayor he in on the CAMPO Board and will have one vote as to the final decision. He stated that this is still in the information finding process and that no decision has been made to which path will be taken. He suggested that the citizens stay involved in the process and that there will be more public process. Mayor Massengill then addressed the tennis court issue. He stated that Action Park tennis courts are scheduled for this coming fiscal year, which starts in July, for resurfacing. He stated that the restroom facility at Action Park is located down at the end of the ballfields and there has been some vandalism of the restroom facilities during the off-peak hours, so the Town started closing the facility when it was not peak hours. He stated that at this time the restroom facilities are open at nights, weekends and during high use times. He stated that the Parks and Recreation Director Jonathan Cox is working on moving the temporary restroom facilities closer to the tennis courts. He stated that Honeycutt Road Park tennis courts do have restroom facilities that are right  beside the courts. He encouraged the folks to stay engaged with the master plan for our park facilities that will be updated this year, and this is where the Town Board gets direction on what the community would like, and which parks are utilized the most. He also stated that Hilltop Needmore Town Park and Preserve is being master planned this year and he encouraged citizens to be engaged in this process as well. He stated that the Town has a limited budget, and this is where the surveys and public input are most helpful to determine where things will go. He stated that these are the two most important places to be involved to help the Town Board mold the plans for the community. He also thanked William Spivey for the recent donation of $1,400 for the tennis court windscreens and the installing them at Action Park. Mayor Massengill then addressed the request by Mr. Don Haines regarding the Joint Use Agreement between the Town and Wake County Public Schools. He stated that he cannot assure Mr. Haines that there will be a Joint Use Agreement by the next month. He stated that Wake County makes the final decisions for the use of the tennis courts at the high schools. He stated that Wake County came back and wanted the Town to pay for 100% of the maintenance on the Tennis courts and that they would let the Town use it when they were not using it, which equaled less than half the time. Mayor Massengill stated that it was not a fair deal for our taxpayers to fully pay for a facility and not get to use it very often. He stated that they are still in negotiations and conversations with them. Wake County School Board operates as a separate board and the Town Board has zero control or authority over them. He stated that he as Mayor will be advocating on a partnership of maintenance and a partnership of being able to use the facility, but ultimately the Wake County School Board is the one that makes the final decision. ITEMS PREVIOUSLY TABLED 6A There were no items previously table for the April 19, 2022, Town Board meeting. PUBLIC HEARINGS 7A There were no public hearings for the April 19, 2022, Town Board meeting CONSENT AGENDA 8A Budget Amendment - Fuquay-Varina Jr. Women's Club Donation - $2000 - BA-22-28 - Police Department Purpose – To consider a budget amendment that recognizes a donation from the Fuquay- Varina Jr. Women's Club to the Fuquay-Varina Police Department. Recommendation – Approve budget amendment BA-22-28 as presented and recommended. 8B Budget Amendment - Bishop Photo - Youth Athletic Scholarship Fund Donation - Parks, Recreation and Cultural Resources - $700 - BA-22-29 Purpose – To consider approval of a budget amendment recognizing funds from Bishop Photo for non-resident scholarships within the Parks, Recreation and Cultural Resources Department. Recommendation – Approve budget amendment BA-22-29 as presented and recommended. 8C Project Ordinance Amendment - ARP Allocation - Second Installment Purpose – To appropriate the Town's American Rescue Plan funding. Recommendation – Approve the Grant Project Ordinance amendment appropriating the remaining allocation of $4,832,090 and amend the Project budget to $9,664,181, which is the total allocated to the Town from the American Rescue Plan. Ordinance No. N-22-09 8D Utility Allocation Request - Arlington Meadows Subdivision Phase 7 through 10 - 75 Lots Purpose – To consider a Utility Agreement Allocation Request for the Arlington Meadows Subdivision Phase 7 through 10. Recommendation – Approve the recommended utility allocation request for Arlington Meadows Subdivision Phase 7 through 10 (75 - Lots) for 22,050 of 23,940 gpd water and 18,375 of 19,950 gpd sewer, as presented and recommended. A motion was made to approve Consent Agenda items 8A-8D. MOTION Mayor Pro-Tem Massengill SECOND: Commissioner Gardner MOTION RESULTS: Passed Unanimously (5-0) ITEMS REMOVED FROM CONSENT 9A There were no items removed from the Consent Agenda for separate consideration. ADMINISTRATIVE REPORTS 10A Park Depot Greenway Trail NCDOT Supplemental Agreement (U-5530 GA) Purpose – To consider a project ordinance amendment to increase the project ordinance for the Park Depot Greenway Trail Project (U-5530 GA) in the amount of $120,000 and to enter into a Supplemental Municipal Agreement with the NCDOT, subject to approval by the Town Attorney as to form. Staff Comments – Engineering Director Matt Poling entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information about the agenda item by making the following remarks. The Park Depot Greenway Project provided construction of an additional 1,870 linear feet of paved boardwalk greenway. This new addition to the Town's greenway system connects the existing Old Honeycutt Park through the South Lakes subdivision and includes connectivity to Willow Spring High School and South Lakes Elementary School. The Park-Depot Greenway Trail now spans approximately 2 miles. This Project's funding has been provided through a combination of grants, including a Wake County Facilities grant of $247,432 and a $989,728 CAMPO grant for a total of $1,237,160. In December 2019, Moffat Pipe, Inc. was awarded the construction contract for $970,642.00. In addition, JMT Engineering was later awarded the contract for Construction, Engineering, and Inspection (CEI) services for $147,353.48. The total project cost for project construction was $1,117,995.00. Construction of the greenway began in February of 2020. During construction, the Project encountered timber shortages, delays due to COVID-19, and unforeseen grading challenges. Additionally, upgrades to the Highway 55 crosswalk were included in the Project to enhance pedestrian safety crossings between South Lakes to Meadowbrook Subdivisions. The hurdles encountered during construction and the enhanced design created a 5-month delay and impacted the Project's overall initial cost. Town management recommends authorizing a project ordinance for the Park Depot Greenway Trail Project (U-5530 GA) in the amount of $120,000.00 consisting of $60,000.00 of additional funding provided by CAMPO and surplus funding from the Town's NW Judd Parkway Project as proposed and recommended and to enter into a Supplemental Municipal Agreement with the North Carolina Department of Transportation (NCDOT), subject to approval by the Town Attorney as to form. In 2014, the $106,000 design cost for this project was funded by CAMPO (80%) and the Town (20%). In 2019, the Town received $247,432 in funding from Wake County Facilities and $989,728 from CAMPO as part of the LAPP program to construct the project. The total project cost for project construction was $1,117,995.00. On November 23, 2021, NCDOT granted Construction Concurrence, which acknowledges Satisfactory Completion of the Project. Due to construction delays resulting in project cost overruns, the Project's final construction and engineering totals were increased to $1,255,171.00. The $1,255,171.00 final project cost represents a $137,176.00 cost overrun. To cover this cost overrun, staff is requesting additional funding via a project ordinance of $120,000.00. Seeking to help subsidize the additional cost overruns, the Town pursued additional funding from CAMPO. As a result, on March 24, 2022, CAMPO awarded the Town an additional $60,000.00 in project funding to help offset the $120,000.00 needed to satisfy the project cost overrun. Due to the substantial grant funding awarded to this project from CAMPO and Wake County Facilities, the final cost to the Town for this nearly $1.4 million greenway project will be less than $70,000. Discussion – Mayor Massengill asked if the $70,000 that the Town would have to pay was included in the $120,000 cost. Engineering Director Poling stated that it was included, and it was pretty much paid for through the Wake County and CAMPO grants, but we had delays, cost overruns, timber shortages and upgrades to the crosswalks. He stated that the project is now complete and that NCDOT has signed off on the project. Mayor Massengill stated that this greenway is over two miles long plus it connects Honeycutt Park to South Lakes and Willow Springs High School. He stated that people can walk and bike on it, and this greenway project that has connected one side of our town to the other side of the town via greenways and sidewalks. He thanked Engineered Director Poling for all his hard work on getting this project completed at low cost to the taxpayers. Commissioner Haynes thanked Engineering Director Poling for adding to the abstract the reason why it had taken a little longer to complete the project and pointing out that bikes can be ridden on these paths. He also like all the connectivity it gives the citizens and that it also connects to one of our high schools. Commissioner Gardner asked how would the $70,000 be funded. Engineering Director Poling stated of the $120,000, the Town is responsible for matching $60,000. He stated that money will be funded from the Northwest Judd Parkway project and then there was already $10,000 in the project ordinance. Assistant Town Manager Matthews stated that the $60,000 is available because the Northwest Judd Parkway came in substantially under budget. He also stated that the Town has been able to leverage some of the 2015 Transportation Bond Revenues with all the grants, and they will be able to go a little further to fund more transportation projects. Recommendation – Approve the Project Ordinance amendment appropriating $60,000 of remaining funding from the NW Judd Parkway Project and $60,000 of additional CAMPO  funding for a total of $120,000 and amending the Park Depot Greenway Trail Project budget to include an additional $120,000 in funding. In addition, authorize the Town Manager to enter into a Supplemental Municipal Agreement with the North Carolina Department of Transportation (NCDOT), subject to approval by the Town Attorney as to form. MOTION: Commissioner Haynes SECOND: Commissioner Watson MOTION RESULTS: Passed Unanimously (5-0) Ordinance No. N-22-10 10B Commercial, Retail, Hotel, and Market Feasibility Study Contract Award – Kimley-Horn and Associates Purpose – To consider awarding a contract to consulting firm, Kimley-Horn and Associates to perform a Commercial, Retail, Hotel, and Market Feasibility Study. Staff Comments – Assistant Town Manager Jim Seymour entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information about the agenda item by making the following remarks. The Town of Fuquay-Varina Board of Commissioners previously authorized the designation of Kimley-Horn and Associates as the best qualified firm for the Commercial, Retail, Hotel, and Market Feasibility Study Project. The goal of this project is to provide an objective assessment of trends, demographics, economic conditions, and growth opportunities in Fuquay-Varina. This data driven project will be used by the Town to support economic development strategies, planning, budget considerations, and future land use. This market analysis will provide an overview of general market dynamics, economic drivers, and socioeconomic trends to estimate retail and office square footage and hotel keys that could be supported in Fuquay-Varina over the next ten years. Kimley Horn's assessment and market analysis will focus on the following: • Community Assessment • Economic Anchors and Investments • Leadership and Stakeholder Interviews • Employment Trends • Population Trends and Tapestry Segmentation  • Demand Forecasting and Market Potential • Residential Performance • Retail Performance • Office Performance • Hotel Performance • Implementation Strategies • Key Development Strategies and Recommendations • Development of Performance Metrics • Presentation of Report. Kimley Horn's cost to perform the market study is $55,000. The scope of work includes providing a community assessment, market demands information, and will make specific recommendations for implementation strategies. Funds for this project were appropriated in the Town's 2021-2022 capital budget. Discussion – Mayor Massengill stated that staff has been working on this for a while. He stated that this is going to enable us to be able to recruit commercial retail and hotels. This is a tool our Economic Development Director can use to help recruit those types of businesses into our Town. He stated that there has been discussion with citizens about the desire to have a nice hotel in our Town whether it be a boutique hotel in downtown or other parts of Town. Commissioner Harris asked about the timeframe for completion of the study and reporting back to the Town Board. Assistant Town Manager Seymour stated it would take approximately six to eight months. Mayor Massengill stated that it would be a topic for discussion at the next Town Board retreat. Recommendation – Award a contract to consulting firm Kimley-Horn and Associates to perform the Commercial, Retail, Hotel, and Market Feasibility Study Project in the amount up to $55,000 and authorize the Town Manager to execute the contract agreement on behalf of the Town subject to the Town Attorney's review as to form. MOTION: Mayor Pro-Tem Smith SECOND: Commissioner Harris MOTION RESULTS: Passed Unanimously (5-0) OTHER BUSINESS 11A Manager’s Report Assistant Town Manager Matthews then made the following department reports: Inspections Department – The Inspections Department has hired two new inspectors that started on April 11th. As of this morning the Inspections Department has issued 104 single family permits. Arts Center – The Arts Center announced that the North Carolina Museum of Art has selected opening an exhibition entitled “Fault Lines” which is a new installation that includes contributions from “Crochet and the Quay” which is a crochet club at the Arts Center. This club participated by crocheting examples of coral which have been incorporated int a coral reef as part of the exhibit. This Saturday will be Beatlesque which has been sold out and there is a waitlist. We Banjo 3 will perform on Saturday, April 30th and there are fewer than 24 tickets remaining. The Arts Center will be hosting the Capitol Area Preservation celebration on Sunday, May 1st from 3:00-5:00 pm. The Fuquay Chorale will be presenting their spring concert on May 5 & 6th. Then on May 19, 20 and 21st the Arts Center will present a production entitled “Nunsense”. Also several dance recitals will be held at the Arts Center in April and May. Parks and Recreation Department – The Parks and Recreation Department has promoted Leslie Poole to Recreation Program Administrator. Summer Camp registration opened last week and by the end of the day all eight weeks of summer camp were filled. Public Works Department – The Street Department is nearing completion of their first year of video inspection of the storm drain systems. This work will assist staff in identifying areas in need of repair and maintenance of the Town’s stormwater system. 11B Quarterly Report – 3rd Quarter FY 2022 11C FM2FV Concert - The Embers - Thursday April 21, 2022 - 6:30 pm - 9:30 pm - Centennial Park 11D FM2FV Concert - Chairman of the Board - Thursday April 28, 2022 - 6:30 pm - 9:30 pm - Centennial Park 11E Coffee with a Cop - Fuquay-Varina Chamber of Commerce - Monday, May 3, 2022 - 9:00 - 10:30 am 11F Zoning Map Amendment - Jim Bartlett - 453 Longfellow Street - PIN 0657702203 - REZ-2022-02 - (Davison/Mitchell/Seymour) - (FIRST READING) 11G Zoning Map Amendment - The Curry Engineering Group, PLLC - 1601 N Main Street - PIN 0677025023 - REZ-2022-03 - (Davison/Mitchell/Seymour) - (FIRST READING) 11H 2040 Community Vision Land Use Plan - Town of Fuquay-Varina - CTA-2022-03 - (Davison/Mitchell/Seymour) - (FIRST READING) 11I Land Development Ordinance Amendments - 2040 Community Vision Land Use Plan - Town of Fuquay-Varina - CTA-2022-04 Amendment #19 - (Davison/Mitchell/Seymour) - FIRST READING BOARD MEMBER COMMENTS Commissioner Gardner stated that she enjoyed all the events around Palm Sunday weekend with the Easter Egg Hunt, Candy Hop and Arbor Day events. She stated that Fuquay-Varina Downtown will be sponsoring their annual En Plein Air Paint Off on May 6 & 7th. She stated that artist will be throughout town creating paintings outside and that citizens can go around Town and watch them paint. She stated that the Dinner on Depot event will is scheduled for June 11th and tickets go on sale tomorrow to the public. She encourages the Town Board to get their tickets because they have already sold 140 tickets for this event. She also stated that the FVDA has a successful Peeps on Parade event and that there were some very creative peeps on display. She thanked everyone who participated in the Peeps on Parade. She reported that the Capitol Area Preservation celebration will be held on Sunday, May 1st from 3:00-5:00 pm at the Arts Center. She also stated that the Friends of the Museum will be hosting Heritage Day on May 7th at Ashworth Park from 10:00 to 4:00 pm, and this year under the tent section they will be recognizing people who have been instrumental in the history of the establishment of our museum and recognizing the late Max Ashworth. Commissioner Harris reported that on April 5th he attended a meeting sponsored by the NCLM, Mayors, Council Members, Congresswoman Deborah Ross and Congressman David Price. The meeting was about the American Rescue Plan funds and what local municipalities can do to enhance the quality of life and to utilize those funds as best as they can. He stated that he was glad to see the budget amendment that was approved tonight to receive that $9.6 million for American Rescue Plan. He also reported that he was interviewed by the high school seniors for their school newspaper. Then lastly, he stated that the Zeta Phi Beta Sorority had an information session that included Cary Council member Lori Bush, Mayor Jacque Gilbert of Apex and himself. He stated that there were over 101 participants, and the event was held virtually about municipal government. The theme of the event was Educate, Motivate and Participate. He stated that citizens need to be able to understand how municipal government operates and they don’t’ always know the processes or procedures. The information session focused on the role of Mayors, Commissioners and how they operate as an elected body. He stated that it was a valuable session, and it was very well received by his participants. Commissioner Haynes stated that he enjoyed the Easter Egg Hunt and the Arbor Day event. He stated that he learned a lot about the different trees from our talented Parks and Recreation Staff. He enjoyed the dinner with the new Police Chief Brandon Medina, and he looks forward to all the great things he will bring to Fuquay-Varina. He also reported that he attended the Growers Market this past Saturday and they had over 700 people to visit. He stated that the Town might need to investigate in a pedestrian friendly crossing for citizens that visit the Growers Market from across the street at the Chamber of Commerce. He stated that he is excited to be attending the City Vision Conference next week in Wilmington. He also stated that there will be a fish fry fund raiser on April 29th at the Pine Acres Community Center to raise money for an icemaker for the summer feeding program. Tomorrow there will be a meeting for the Southern Regional Community Advocacy at the Police Department, and they will be continuing to work on different ways for food sustainability in the long term outside of COVID as well as public housing. Commissioner Watson stated that there will be a ribbon cutting this Saturday at 9:30 am for the Growers Market. She stated that she will also be attending the City Vision Conference in Wilmington next week along with Commissioner Haynes. She is excited for the warmer weather and being able to attend all the upcoming events. She also expressed her excitement about seeing the drawings for the Community Center North Project and she can’t wait for the project to be complete. Mayor Pro-Tem Smith stated that since the last meeting they had the budget workshop meeting. He stated that it is amazing to see how the Town has grown and changed since his first budget workshop meeting. He stated that the Town is looking at some exciting things over the next five years with water and sewer initiatives, growth within our departments and road projects that will be starting. He thanked staff for all their hard work and especially the Finance Department for their work on the budget. He stated that he is looking forward to the Dinner on Depot event this year. Mayor Massengill thanked Captain Tim Smith for being the Interim Chief over the past couple of months and that he did a great job. He then introduced Police Chief Brandon Medina who started with the Town on April 11, 2022, and he wished him the best and is excited for him to go with him tomorrow to meet some of the business owners at their Chamber of Commerce meeting. He then congratulated the Fuquay-Varina Police Department on the recent arrest of a peeping tom. He asked the Board to let staff know if they plan on attending the concert on Thursday so that they could be recognized at the concert. He stated that he enjoyed the Easter Egg Hunt that had an estimated 1,000 or more attendees at the event. He applauded The Growers Market for having a record turnout this past Saturday, which was Easter weekend. He also congratulated the Assistant Town Managers for doing a great job for tonight’s meeting with the Town Manager being away on family vacation. The following items are Mayor Massengill’s past and future events: Past Events 4/5 – High School Garden Club 4/9 – Arbor Day Celebration 4/12 – FVDA Board Meeting 4/13 – Chamber Board Meeting 4/18 – Wake County Mayor’s Association Meeting Upcoming Events 4/20 – Chamber Board Meeting 4/20 – Speak at Southern Wake Youth Leadership Graduation 4/20 – CAMPO Meeting 4/22 – Spring Fling at Arts Center 4/23 – Ribbon Cutting Growers Market 4/29 – Food Class at FV High School 5/1 – Wake County Preservation Celebration ADJOURNMENT A motion was made to adjourn the meeting at 8:28 p.m. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Gardner MOTION RESULT: Passed Unanimously (5-0) The minutes from the April 19, 2022, Town Board of Commissioners regularly scheduled meeting are adopted this 2nd day of May in the year 2022 in Fuquay-Varina, North Carolina. FUQUAY-VARINA, NORTH CAROLINA J. Blake Massengill, Mayor ATTEST (TOWN SEAL) Rose H. Rich, Town Clerk