Board of Commissioners

Fuquay-Varina Town Board Meeting Minutes Book - Page Fuquay-Varina Town Board Meeting May 16, 2023 J. Blake Massengill, Mayor Larry Smith, Mayor Pro-Tem William H. Harris, Commissioner The Regular Meeting of the Fuquay-Varina Town Marilyn B. Gardner, Commissioner Bryan Haynes, Commissioner Board scheduled for Tuesday, May 16, 2023, at Vacant Seat - Commissioner Adam G. Mitchell, Town Manager 7:00 p.m. was held at the Fuquay-Varina Town Mark D. Matthews, Assistant Town Manager Hall, 134 N Main Street, Fuquay-Varina, NC. James (Jim) E. Seymour, Assistant Town Manager Rose H. Rich, Town Clerk James S. Adcock, III, Town Attorney In attendance were Mayor Blake Massengill, Mayor Pro-Tem Larry Smith, and Commissioners Marilyn Gardner, William Harris, and Bryan Haynes. Also in attendance were Town Manager Adam Mitchell, Assistant Town Manager Mark Matthews, Assistant Town Manager Jim Seymour, Deputy Town Clerk Teresa Wilder, Town Attorney James Adcock, IT Director Scott Clark, and various other department directors. CALL TO ORDER Mayor Massengill called the meeting to order at 7:01 pm. INVOCATION AND PLEDGE Sanitation Superintendent Gabe Briley provided the invocation and Debris Supervisor Charles Baker led the Pledge of Allegiance. VIRTUAL MEETING PROTOCOL Town Manager Adam Mitchell reviewed the meeting protocol noting that the meeting was both in-person and live streamed on the Town’s YouTube Channel and Facebook. APPROVAL OF MINUTES 3A The May 1, 2023, Town Board of Commissioners Regular Scheduled meeting. MOTION: Mayor Pro-Tem Smith SECOND: Commissioner Harris MOTION RESULTS: Passed Unanimously (4-0) PRESENTATIONS 4A Proclamation - National Public Works Week - May 21- 27, 2023 Purpose – To present a Mayor's Proclamation recognizing National Public Works Week in the Town of Fuquay-Varina, May 21-27, 2023. Mayor Massengill stated that the Public Works Department consists of sanitation, debris, and street departments. He recognized the Public Works employees that were in attendance, and he thanked Public Works Director Tracy Stephenson and his team for the work that they perform for the Town of Fuquay-Varina. He then read the proclamation for National Public Works Week. 4B Presentation - Fuquay-Varina Varina Coalition for a Healthy and Safe Community - (Coalition Coordinator Toshia Jordan) Purpose – To receive a presentation by Toshia Jordan, Coalition Coordinator for the Fuquay- Varina Coalition for a Healthy and Safe Community. Toshia Jordan recognized all the great work the Town is doing to make the community healthy and safe, especially as it relates to the youth in Fuquay-Varina. She specifically noted the no smoking policy in town parks recently adopted by the Town Board. She presented the Town with a plaque of appreciation.  Mayor Massengill thanked the Fuquay-Varina Coalition for a Healthy and Safe Community for attending the meeting and he thanked them for their service to the community that is making a difference in everybody’s lives. 4C Presentation - 1st Place NC3C Award - StormWalter Series Purpose – Receive information related to a recent award for the Town's StormWalter Video Series. Communications Director Susan Weis stated that the Town of Fuquay-Varina was among 25 North Carolina jurisdictions to earn recognition at the North Carolina City and County Communication 2023 Excellence and Communication Awards. She reported that the Town of Fuquay-Varina won first place for the four-part video series featuring Storm Walter entitled “You Know What Else is Important” in the category of regular programming. Communications Director Susan Weis presented the award to the Engineering Department. Environmental Program Coordinator Jennifer Mitchell stated that they had a lot of fun with the video. Mayor Massengill congratulated the Engineering Department on winning this award and noted that they took a topic that is hard for a lot of people to understand and explained it through the videos. Mayor Massengill then recognized members of Leadership Fuquay-Varina that attended the Town Board meeting. 4D Presentation - Dash More Environmental Stewardship Award Purpose – To present the Town’s first annual Dash More Environmental Stewardship Award to Fuquay-Varina High School’s National Honor Society and Litter Sweep Zone Captain, Osvaldo Linares Gutiérrez. Staff Comments – Engineering Director Matt Poling entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the agenda item and made the following remarks. The Dash More Environmental Stewardship Award is the Town’s first award of its kind given to individuals or organizations that demonstrate active environmental stewardship for the Town of Fuquay-Varina. The award recognizes contributions of a civic nature as it relates to the Town’s water resources. To be eligible for the award, individuals/organizations must have made a sincere effort to impact awareness of stormwater pollution and mitigate pollution. The recipient of this award is active in the Town’s Litter Sweep Program. Through the Stormwater Public Involvement & Participation program, the Litter Sweep Program aims to engage and encourage citizens to take an active role in managing and protecting our community’s environmental resources by collecting trash in areas of the community impacted by litter. In addition to the Town’s Employee Litter Sweep held every spring, the Town partners with Wake County Big Sweep to provide materials and planning support to citizens who want to organize private litter pickup events. These private litter events often originate from volunteers who want to give back to the community. These individuals, called Zone Captains, recruit other volunteers, plan for the event, provide day-of leadership to enlisted volunteers, and report collected litter. Zone Captain Osvaldo Linares Gutiérrez was one of the Town’s first private litter event organizers following the Town’s Stormwater Education Campaign launch in February 2022. From Spring 2022 to Spring 2023, Osvaldo, teacher sponsor Shelby Cole, and Fuquay-Varina High School students in the National Honor Society performed three litter pickup events. These bright students collected almost 400 pounds of litter from roadways near Fuquay-Varina High School. Although Osvaldo is graduating this year, his sister Mariana Linares Gutiérrez will fill his role as  Zone Captain for future Honor Society litter events. For others wishing to follow Osvaldo’s example, visit FVStormwater.org to see how to become a Zone Captain. Mayor Massengill stated that 400 lbs. of trash is an incredible amount of waste that was picked- up by volunteers in the community. He thanked them for taking the time to be a Dash More. 4E Recognition - Inspections Department Staff Purpose – To recognize Town of Fuquay-Varina Inspections Department Staff for recent achievements. Staff Comments – Inspection Director Chris Hinnant entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the agenda item and made the following remarks. The following Town of Fuquay-Varina Inspections Department Staff are to be recognized for their recent achievements: Justin Daniel started with the Town in 2021 with 4 - Level 1 Probationary Certificates. He now has Level 1 Standard Certificates in Building and Plumbing. Tim Johnson started with the Town in 2018 with 4 - Level 1 Probationary Certificates. He has received all 4 - Level 1 and Level 2 Standard Certificates and currently has a Level 3 Standard Building Certificate. Tom Keating started with the Town in 2018 with 4 - Level 1 Standard Certificates. He has received all 4 - Level 2 Standard Certificates and currently has Level 3 Standard Certificates in Plumbing and Mechanical. Kevin Michie started with the Town in 2017 with 4 - Level 1 Probationary Certificates. He has received all 4 - Level 1 and Level 2 Standard Certificates and currently has Level 3 Standard Certificates in Plumbing, Mechanical, and Building.  Paul Wise started with the Town in 2021 with 4 - Level 1 Probationary Certificates. He now has a Level 1 Standard Certificate in Plumbing. Chris Thompson started with the Town in 2021 with 4 - Level 1 Probationary Certificates. He now has his Level 1 Standard Building and Plumbing Certificates. Mayor Massengill thanked them for taking the time to continue to get certifications in their field and keeping the citizens safe in Fuquay-Varina. 4F Introduction - New Fire Department Staff Purpose – To introduce two new firefighters recently hired to fill vacancies. Staff Comments – Fire Chief Jim Jones entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the agenda item and made the following remarks. The Fire Department conducted an extensive hiring process to fill two vacant firefighter positions and have hired John Goodwin and Rodolfo Silva. Both firefighters come to the Town of Fuquay- Varina with valuable career firefighter experience in other fire departments. John Goodwin recently served in the Buies Creek Fire Department and has more than 12 years of fire service experience. Rodolfo Silva recently served in the Spring Lake Fire Department and has more than 6 years of fire service experience. These new firefighters completed their Orientation Period on Friday May 5, 2023 and have been assigned to A-shift and C-shift.  Mayor Massengill welcomed the new firefighters to the Town of Fuquay-Varina, and he thanked them for joining the Fire Department. 4G Recognition - Dawn Russell, Downtown Development Manager - Completion of Leadership North Carolina Program Purpose – To recognize Dawn Russell, Downtown Development Manager, as a graduate of the Leadership North Carolina Program. Staff Comments – Economic Development Director Tiffany McNeill entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She then provided general information about the agenda item and made the following remarks. Dawn Russell, Downtown Development Manager, recently completed Leadership North Carolina (LNC) Class 30. Dawn was one of the fifty-five civic and community leaders from across the state accepted to participate in the 2022-2023 class for the Leadership North Carolina Program. Each year LNC chooses a class of established and emerging leaders from across the state to participate in its acclaimed program. LNC's Class 30 comprises top government, business, nonprofit, and education leaders. Over the course of six two-and-a-half-day sessions, Class 30 participants learned about issues critical to the state through discussions with top officials and professionals, community visits, and experiential learning activities. The sessions focused on five key areas: economic development, education, environment, government, and health and human services. Through the program, participants gain new insight into North Carolina's strengths and challenges and explore opportunities for how they will improve and empower their communities and the state as a whole. Mayor Massengill stated that Dawn oversees the downtown and supports businesses in our downtown areas. He stated that she does an incredible job with Downtown and thanked her for being a graduate of the Leadership North Carolina Program. 4H Recognition - Captain Tim Smith and Captain Chris Gatham - North Carolina Justice Academy's Leadership Certificate Program Purpose – To recognize Captain Tim Smith and Captain Chris Gathman for their recent completion of the North Carolina Justice Academy Leadership Certificate Program. Staff Comments – Police Chief Brandon Medina entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the agenda item and made the following remarks. The Leadership Certificate Program (LCP) is a challenging, 400-hour pursuit toward leadership excellence. Captain Chris Gathman and Captain Tim Smith have been diligently completing various advanced leadership training via the NC Justice Academy. This persistent effort led to their successful completion of the Leadership Certificate. Mayor Massengill thanked Captain Smith and Gathman for their continued education and the 400 hours of their time to receive this accomplishment. 4I Presentation - Market Study Purpose – To receive a presentation on the employee compensation market study report findings and consider approval of implementation of recommended findings of the market study for all full-time positions. Staff Comments – Human Resources Director Wendy Moody entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She then provided general information about the agenda item and made the following remarks. The Town implemented a full pay study in 2022 and at that time it was known that several neighboring communities were going to implement their pay study results at the same time or after the Town. This meant that when the Town's consultant, Piedmont Triad Regional Council (PTRC) was gathering salary information from those agencies, the information they shared was soon to be outdated. Therefore, Town Management and the Town Board felt strongly about performing a market study during the current budget year and annually thereafter in order to remain competitive. As a result, the Town contracted with PTRC again to perform a market study. Under the market study, any grade modifications will be market-based and not the result of a reclassifications. This means that such changes will not necessarily result in a pay increase for individual employees, but places them in a range with a higher maximum salary. By implementing the recommended changes, this will allow the Town to continue to compete with neighboring communities in the marketplace. Matt Reece, with PTRC Management Services, will present the report findings to the Town Board as well as provide a full implementation recommendation. Full implementation (Salary & Benefits) for FY 2024 is projected to be no more than $2.1M, with an effective date of July 2, 2023. Matt Reece presented a PowerPoint presentation with the changes that will need to be made to keep up with the market. He stated that this year will result in a 6% change. He also reported that they will be looking at the career ladder and will be bringing suggestions back. Mayor Massengill asked if he used the Wake County area for the market area. Matt Reece stated that he did use the Wake County area for the study. Mayor Massengill reported that the market may be trending to a more normal but still volatile market. Matt Reece agreed with Mayor Massengill. Mayor Massengill reported that the Town Board demands high quality work from staff and that staff deserve to be properly compensated for their job. Mayor Massengill asked the Town Manager to speak about how this will affect the upcoming budget. Town Manager Mitchell stated that the compensation and benefits would be $1.8 million and that the amount has been factored into the recommended Fiscal Year 24 budget. Commissioner Harris asked how the COLA and Merit Pay would impact the proposed budget. Human Resources Director Wendy Moody stated that they have been included into the budget. Commissioner Harris asked if this study was just based on market comparison for positions. Town Manager Mitchell stated that what was presented tonight addresses market conditions.  Town Manager Mitchell stated that when the Town Board acts on the budget (scheduled for consideration at the June 5, 2023, meeting), they will in effect be considering implementing the pay study at that time. 4J Presentation - Transit Study & Opening of Public Comment Period Purpose – To receive information regarding the draft transit study report and the opening of the public comment period. Staff Comments – Planning Director Pam Davison entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She then provided general information about the agenda item and made the following remarks. Since October of 2022, staff and consultant Toole Design Group have been conducting a study to determine the feasibility of expanded transit opportunities for the Town. Two (2) forms of transit: a fixed-route circulator and an express route, have emerged as appropriate future options for expansion. This report will be posted for a four (4) week comment period starting May 15, 2023, and running through Monday, June 12, 2023. The public can read and make comments on the draft report via the Let's Talk FV project site. Comments will be collected and incorporated into the final report as appropriate. The final report is expected to be presented at the July Town Board meeting for a recommendation to accept the findings. Jared Draper representing Toole Design Group stated that the plan is out, and the recommendation is to connect with the regional operators to really identify how to fund and take the next step to invest in those options. Mayor Massengill asked how they predict ridership. Mr. Draper stated that it was extremely hard to predict. He reported that the best way is to think about the land uses that already exist, what you are adding when it comes to density and options for mobility, but also look at some of the communities around this region that are also operating circulators.  Commissioner Haynes thanked Town Management and staff for bringing this to the Town Board. This is one of his goals and adding this amenity will improve the quality of life in Fuquay-Varina. Mayor Massengill thanked Jared Draper for his presentation tonight. PUBLIC COMMENTS 5A Kristen Wallingford, 114 Falcon Drive, Fuquay-Varina, Tiffany Wagner, 644 Aiken Parkway, Fuquay-Varina and Heather Lynch, 102 Park Avenue, Fuquay spoke regarding a program that was removed from the Parks and Recreation June Program list. Emily Holloway, 312 Angier Road, Fuquay-Varina spoke in opposition to the purchase of the old Library Building on S. Fuquay Avenue that will be renovated into a restaurant. Robbie Lane Jackson, 7221 Sunset Lake Road, Fuquay-Varina and Virginia Bergstrom, 829 East Cardinal Drive, Fuquay-Varina spoke regarding the U-5751 Project and Resolution. ITEMS PREVIOUSLY TABLED 6A There were no items previously tabled for the May 16, 2023, Town Board meeting. PUBLIC HEARINGS 7A Public Hearing - FY 2024 Operating Budget and Five-Year Operating and Capital Plan Purpose – To consider the sale of real property for the White Swan Construction, LLC downtown commercial restaurant project. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the agenda item and made the following remarks. On May 1, 2023, the Town's Governing Board received a presentation regarding the Town Manager's Recommended Budget for FY 2024. A balanced budget and five-year operating and capital plan were presented along with identified human resource needs, facilities, and the capital equipment to maintain and in some cases improve service levels as the addition of customers and Town infrastructure has increased workload demands on Town staff. Along with the pre- budget public hearing that the Town traditionally holds during the month of February, the opportunity for pre-budget public input was provided on the Let’s Talk FV community engagement platform. This opportunity will continue through May 16. Public input was taken into consideration in the development of the FY 2024 budget. Management recommends the Town Board conduct a public hearing to allow the public to offer input and feedback. The public will have the opportunity to continue to review the budget on the Town website as well as informally offer any input and/or feedback until June 5, 2023. Management recommends the Town Board adopt the FY 2023-2024 Operating Budget, to include the Budget Ordinance, Fee Schedule, and Five-Year Operating and Capital Plan as presented and recommended on June 5, 2023. The proposed FY 2024 General Fund Budget totals $57,396,062. The recommended budget proposes a property tax rate of 45.5 cents for every $100 in value. This includes a 3 cent property tax rate increase to partially offset the expense related to the construction (debt service) and operating costs of the Community Center North. A property tax rate increase for this purpose was planned for in the Adopted Five-Year Plan. The bond referendum information shared with the voters stated, “the total expected construction costs are estimated at $25 million, and the anticipated cost could require a 4.5 cent adjustment to the tax rate”, while also sharing that the Town Board expects to mitigate the impact through tax base growth, leveraging other funding sources, and competitive bid prices. The Town has used these strategies to secure grant funding and manage cost, and in doing so expects to deliver a Community Center that includes both Phase I and II construction to address surging demand in parks and recreation programs while mitigating the impact on the tax rate. The proposed budget also includes a change in solid waste fees from $20 to $21 per month to achieve cost recovery for sanitation, recycling, and debris collections services, the addition of a new planning zoning map and / or master plan change fee to cover the cost of revising maps and updating master plans ($450 per permit / per change), and construction inspection fees for private or public utility lines are increased from $.75 to $1.50 per linear foot, consistent with Wake County municipal peers to cover cost increases associated with the delivery of those inspections. The full Fee Schedule is provided with greater detail. The Utility Fee Schedule proposes several changes including a 20% increase in water and sewer base and volumetric rates, consistent with the rate model study completed in FY 2023, to generate the additional revenue needed to cover the cost of water supply, wastewater treatment, and debt service associated with major public utility infrastructure investments within the Five- Year Plan. The proposed budget also recommends bringing the Water System Development Fee to $3,912 and the Sewer System Development Fee to $3,891, based a System Development Fee Study completed in FY 2023, to assist in supporting the expansion of water and wastewater infrastructure. The full Fee Schedule is provided with greater detail. The Five-Year Operating and Capital Plan are balanced. The Five-Year Plan identifies the need for a 3.5-cent tax rate increase in FY 2025 to offset debt service associated with advancing $23.7 Million in voter-authorized transportation bonds to construct 7 additional transportation projects over the next two years, in addition to the 9 projects already underway. The plan includes the addition of personnel, capital equipment, and capital projects to match the pace of growth and is consistent with the direction set by the Town Board at the Strategic Planning Retreat and the Town's 2021-2025 Strategic Plan. The Five-Year Plan also takes into consideration recommendations from various Town master plans and studies. Additionally, the Five-Year Plan anticipates the need for water and sewer volumetric rate increases every year to offset the anticipated supplier increases and to cover the debt service required for additional water capacity for system users, consistent with the utility rate study. Public Hearing – The public hearing was opened. No one chose to offer input on the proposed budget. The public hearing was closed. Discussion – Mayor Massengill asked if the tax rate is from the voter approved bond. Town Manager Mitchell stated that was correct. Mayor Massengill stated that the voter approved bond was passed by approximately 75% and the rate was for 4.5-cents but it will only be 3-cents. Town Manager Mitchell stated that was correct. Mayor Massengill asked how much this would increase taxes on an average house in Fuquay-Varina. Town Manager Mitchell stated that it would be an increase of $7.00 a month on a home valued at $280,000.  Recommendation – No action was required - Management recommends that the Town Board consider adoption of the budget at the June 5, 2023, meeting. The Town Board concurred with the recommendation. 7B Water and Wastewater System Development Fee Analysis Report Purpose – To hold a public hearing and consider adoption of the Water and Wastewater System Development Fee Analysis prepared by Stantec for the recommended revised Water and Wastewater System Development Fees. Staff Comments – Public Works Director Mike Wagner entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the agenda as follows: Stantec recently performed a Water and Wastewater System Development Study on behalf of the Town pursuant to NCGS § 162A, Article 8. This statute specifies that a written analysis must be performed to calculate System Development Fees (SDFs) based on specified criteria. To meet the requirement of the General Statute, the Town employed Stantec, a professional engineering and financial consulting firm, to complete an SDF analysis. In its analysis dated March 7, 2023, Stantec calculated a maximum residential unit fee of $3,912 for a 3/4-inch water line and $3,891 for a 3/4-inch wastewater line. This calculation recommends an $882.00 increase to the water SDF bringing the total water SDF to $3,912 from its current rate fee of $3,030, and a $641.00 increase to the sewer SDF bringing the total sewer SDF to $3,891, from its current rate of $3,250. Before considering adopting the professional analysis, House Bill 436 requires that a local governmental unit post the SDF analysis on its webpage for public review and comment for a minimum of 45 days. The analysis was posted on the Town's website on March 27, 2023, and no comments were received through the 45-day posting period ending on May 11, 2023. After the period for posting expires, a public hearing is required before adopting the SDF analysis with any modifications or revisions. This public hearing is scheduled for May 16, 2023, after which the Town Board may consider any potential modifications based on comments provided during the public hearing or adopt the analysis as presented. Management and staff recommend that the Town Board adopt the System Development Fee Analysis as presented and recommended. If the System Development Fee Analysis is adopted, the new water and wastewater SDF's will be adopted as part of the recommended FY 2024 Budget - Fee Schedule when presented to the Town Board for consideration during the June 5, 2023, Town Board meeting. Stantec's Water and Wastewater System, Development Fee Analysis, recommends an increase of $882.00 to the 3/4-inch water line and $641.00 to the 3/4-inch sewer line for residential dwelling units. This increase brings the current residential water SDF from $3,030 to $3,912 and residential sewer SDF from $3,250 to $3,891 per dwelling unit. The water and wastewater SDF increase supports the expansion of water and wastewater utilities and infrastructure. SDFs are used to establish supplemental sources of funding for future capital projects. Implementing SDFs helps mitigate existing customers' need to pay for system expansions through increased user rates. Public Hearing – The public hearing was opened. No one spoke in favor or opposition to the revised Water and Wastewater System Development Fees as prepared by Stantec. The public hearing was closed. Discussion – Mayor Massengill stated that this is recommended in the budget and that there is $300 million in water and wastewater projects to be done. Mayor Massengill stated that the increase of the fees would be paid by the developer. Town Manager Mitchell stated that the Mayor’s statement is correct. Mayor Massengill asked if the rate analysis that came back was legal to be able to charge to the developer. Town Manager Mitchell stated that rate analysis is legal. Recommendation – Adopt the Water and Wastewater System Development Fee Analysis as presented and recommended.  MOTION: Mayor Pro-Tem Smith SECOND: Commissioner Gardner MOTION RESULTS: Passed Unanimously (4-0) CONSENT AGENDA 8A. Resolution - Authorizing Upset Bid Process – 303 Branch Street (PIN 0656885309) and a portion of 302 Holland Glen Street (PIN 0656883254) Purpose – To consider a resolution authorizing an upset bid process for sale of property owned by the Town of Fuquay-Varina to Trice Funeral Home. Recommendation – Adopt the proposed resolution as presented and authorize the Town Manager to execute the sale of Town owned property upon the completion of the upset bid period pursuant to N.C. Gen. Stat. 160A-269. The resolution has been reviewed by the Town Attorney as to form and is in the interest of the public. Resolution No. 23-1809 8B. Façade Grant Funding Request - Original Strength Institute - 101 S. Main Street, Suite 221 Purpose – To consider approval of a façade grant funding request submitted by Original Strength Institute located at 101 S. Main Street Suite 221 in an amount up to $1,014.90. Recommendation – Approve the façade grant funding request and application submitted by Original Strength Institute located at 101 S. Main Street, Suite 221 in an amount up to $1,014.90 as presented and recommended. 8C. Façade Grant Funding Request - Revelry Barber and Shave Shop - 101 S. Main Street, Suite 201 Purpose – To consider approval of a façade grant funding request submitted by Revelry Barber and Shave Shop located at 101 S. Main Street, Suite 201 in an amount up to $1,014.90.  Recommendation – Approve the façade grant funding request and application submitted Revelry Barber and Shave Shop located at 101 S. Main Street, Suite 201 in an amount up to $1,014.90 as presented and recommended. 8D. Façade Grant Funding Request - Inner Beast Hatchet House - 101 S. Main Street Suite 220 Purpose – To consider approval of a façade grant funding request and application submitted by Inner Beast Hatchet House located at 101 S. Main Street, Suite 220 in an amount up to $1,014.90. Recommendation – Approve the façade grant funding request and application submitted by Inner Beast Hatchet House located at 101 S. Main Street, Suite 220 in an amount up to $1,014.90 as presented and recommended. 8E. Special Event, Amplified Sound, and Parade Permit Request - Pride Celebration and Parade - June 17, 2023 Purpose – To consider approval of a Special Event, Amplified Sound, and Parade Permit for the Pride Celebration and Parade scheduled for June 17, 2023. Recommendation – Approve the Special Event, Amplified Sound, and Parade Permit for the Pride Celebration and Parade scheduled for Saturday, June 17, 2023, as presented and recommended. 8F. Budget Amendment - Bishop Photo - Youth Athletic Scholarship Fund Donation - Parks, Recreation and Cultural Resources - $1,200 - BA-23-48 Purpose – To consider approval of a budget amendment recognizing funds from Bishop Photo for non-resident scholarships within the Parks, Recreation and Cultural Resources Department.  Recommendation – Approve budget amendment BA-23-48 as presented and recommended. 8G. Budget Amendment - Interdepartmental Transfers - (BA-23-50) Purpose – To consider the interdepartmental transfers for additional costs and revenue projections. Recommendation – Approve the Interdepartmental transfer of funds between Central Services, Planning, Fire and Revenue Adjustment as presented and recommended. 8H. Surety/Bond - McLaurin Farms Subdivision - Model Home - $206,068 Purpose – To consider a surety request to initiate construction of a model home at the McLaurin Farms Subdivision prior to the recordation of the associated lot, in the amount of $206,068. Recommendation – Approve the underlying agreement and acceptance of a surety for the McLaurin Farms Subdivision Model Home infrastructure in the amount of $206,068 as presented and recommended subject to Town Attorney review as to form. 8I. Project Ordinance and Budget Amendment (BA-23-51) - Downtown Mixed Use Development Project - Building Demolition) Purpose – To approve a Project Ordinance and Budget Amendment for the Downtown Mixed Use Development Project demolition of buildings. Recommendation – Approve the Downtown Mixed Use Development Project Ordinance and Budget Amendment BA-23-51 for the Downtown Mixed-Use Development Project demolition of downtown buildings as presented and recommended. Ordinance No. N-23-19  A motion was made to approve Consent Agenda Items 8A-8I. MOTION Commissioner Gardner SECOND: Commissioner Haynes MOTION RESULTS: Passed Unanimously (4-0) ITEMS REMOVED FROM CONSENT 9A There were no items removed from the Consent Agenda for separate consideration. ADMINISTRATIVE REPORTS 10A Resolution - Supporting Advancement of NCDOT Project U-5751 - NC 55 Extension Purpose – To consider adopting a resolution endorsing the North Carolina Department of Transportation's standard process for selecting an alternative route for the U-5751 project. Staff Comments – Engineering Director Matt Poling entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He provided information about the agenda item by making the following remarks. The Town of Fuquay-Varina is committed to improving the roadway network for its citizens and recognizes the purpose and need for the U-5751 project. The North Carolina Department of Transportation's (NCDOT) proposed U-5751 project enhances traffic operations in Fuquay- Varina at the US 401, NC 55, and NC 42 intersection. NCDOT's initial study for the project included the planning and development of extending N.C. 55 to Judd Parkway and converting the intersections of N.C. 55/ N.C. 42/U.S.-401 to an interchange. However, a subsequent study completed by the Capital Area Metropolitan Planning Organization (CAMPO) in September 2015 concluded that addressing delays and congestion solely at the intersections of U.S. 401 at N.C. 42/N.C. 55 and N.C. 55 at N.C. 42 would only shift the inadequate traffic operations to other parts of the Town's traffic network, and the area beyond the immediate vicinity of the intersection should be studied to address congestion in the roadway network comprehensively. In February 2020, NCDOT, the Federal Highway Administration (FHA), the U.S. Army Corps of Engineers, and the N.C. Division of Water Resources agreed to move forward with analyzing three proposed alternatives for further study. These alternatives were evaluated following NCDOT's standards regarding traffic forecasting, intersection operations, and multimodal accommodations to ensure that all improvements are designed to an acceptable level of service. The Town has provided feedback to NCDOT throughout the project's planning stages and identified the impacts on its citizens regarding the various alternatives. The three alternatives proposed by NCDOT are as follows: Alternative 1: Most northerly of the three alternatives. It crosses U.S. 401 and the railroad and continues northwest before curving to the west, south of the Jones-Johnson Ballentine Historic District. This route continues westerly to intersect at Sunset Lake Road. Alternatives 1 and 2 are the same west of Sunset Lake Road, continuing west to connect into Judd Parkway, east of Stewart Street. Alternative 2: The central alternative route crosses U.S. 401, and the railroad then turns west, passing on the north side of the Abiding Presence Lutheran Church property and curving around to the north of Smith Farms, the residential area that is located on the west side of Sunset Lake Road. It also ties into Judd Parkway, east of Stewart Street. Alternative 3: The southernmost alignment of the three alternatives. It intersects U.S. 401, and the railroad then turns west and connects to Products Road. It then follows Products Road, crossing Sunset Lake Road, and ties into Judd Parkway, east of Stewart Street. The U-5751 project has committed funding in the STIP, with the Right of Way acquisition scheduled to begin in 2028. Once right-of-way acquisition is complete, utility relocation and construction can begin and are estimated to start after 2030. The Town entrusts that NCDOT, through its standard selection process, will select an alternative route for the U-5751 project that provides the most benefit for the citizens of Fuquay-Varina while minimizing human, environmental, and economic impacts and has followed the guidelines set forth by the FHA.  Town Staff recommends a resolution endorsing the North Carolina Department of Transportation's standard process in selecting an alternative for the U-5751 project. Discussion – Mayor Massengill asked what the timeframe was for this road to be built. Engineering Director Matt Poling stated that in 2028 is when funding would be available, construction would start in 2030, with completion in three years. Mayor Massengill stated that the cost for this project is $100 million and that it will be the biggest project for this jurisdiction ever. Mayor Massengill asked if NCDOT will consider citizens’ homes and try and stay on the property line. Engineering Director Matt Poling stated that is correct and that NCDOT is at the 10% to 15% design stage right now. Mayor Massengill asked if NCDOT has taken into consideration the work that will be done at Sunset Lake and Main Street. Engineering Director Matt Poling stated that it would be included in the model. Mayor Massengill asked if NCDOT will consider traffic counts. Engineering Director Matt Poling stated that traffic counts will be considered by NCDOT. Mayor Massengill asked if NCDOT will chose the best route, or will it be up to politicians or to the professionals to choose the best route. Engineering Director Matt Poling stated that the professionals at NCDOT will ultimately choose the best route. Recommendation – Adopt a resolution endorsing the North Carolina Department of Transportation's standard process for selecting an alternative for the U-5751 project. Resolution No. 23-1810 MOTION: Commissioner Harris SECOND: Commissioner Haynes MOTION RESULTS: Passed Unanimously (4-0) 10B Resolution - 2023 Referendum on General Obligation Parks and Recreation Facilities Bonds - Intent to Proceed Purpose – To consider adopting a resolution stating intent to proceed with a referendum on General Obligation (GO) Parks and Recreation facilities Bonds, and authorizes the Town Manager, Clerk and Finance Director to proceed with actions they consider desirable for accomplishing the purposes and intentions of this resolution. Staff Comments – Finance Director JoAnne Crabtree entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She provided information about the agenda item by making the following remarks. During the budget process there were discussions of growing participation and utilization of Public Parks and Recreation facilities and the need for additional facilities to accommodate the increasing number of participants. The Parks and Recreation Director and Town Management have identified a list of Parks and Recreation projects emerging from the Systemwide Facility Master Plan process that will serve the growing citizenry of the Town in the amount of $60 million dollars. The Finance Director and Management recommend seeking voter authorization for the future sale of General Obligation Bonds to finance the recommended projects. In order to finance the $60 million dollars of Parks and Recreation projects, General Obligation (GO) Bonds tend to bring the best interest rate, meaning they are the lowest cost to the taxpayer. In order to issue GO Bonds, voter approval is required. This resolution is the first step to obtain voter approval and authorizes Management to take the steps necessary to have the GO Bonds on the 2023 November ballot. Discussion – Mayor Massengill stated that these conversations have been talked about at the retreat, budget workshop and budget hearings and this is the least expensive way to borrow money for the future parks and recreation investments. Finance Director JoAnne Crabtree stated that it requires voter approval that gives the buy-in of the citizens. Town Manager Mitchell stated that there will be more information this summer on the potential tax rate, potential impact and projects that would potentially be included in this bond. Recommendation – Adopt the Resolution stating the Town of Fuquay-Varina's intent to proceed with a referendum on General Obligation Parks and Recreation Facilities Bonds for $60 million dollars, and authorize the Town Manager and Town Clerk to take action to accomplish the purposes of the resolution. Resolution No. 23-1811  MOTION: Commissioner Haynes SECOND: Commissioner Gardner MOTION RESULTS: Passed Unanimously (4-0) OTHER BUSINESS 11A Manager’s Report Town Manager Adam Mitchell gave the following updates: o The renovations at Town Hall have been progressing on the second floor to accommodate the growth of expected new personnel. In the next few weeks there will be some improvements made on the first floor. He thanked Parks and Recreation/Director Jonathan Cox and his team for working closely with the contractor to ensure that the project continues to advance. o The Police Department and Fire Department unfortunately did not bring home the Battle of the Badges softball trophy. They also had the competition for making beds for youth and the Fire Department won that competition. Both departments made 45 beds. o The Town had a litter sweep last week and 100 employees participated in it. He thanked Engineering Director Matt Poling and Environmental Program Coordinator Jennifer Mitchell for taking the lead and helping to keep our community clean and beautiful. o The summer camps at the Arts Center are about full, and the summer camp programs are full at Parks and Recreation. o Arts Center – The Arts Center is currently planning a film festival to be held this fall. They are also expanding their special needs programs to meet the needs of the community. o Public Works – The Public Works Department has been working hard in preparation for the upcoming Memorial Day Holiday. He also stated that the Town is going to participate in flying banners for the Carolina Hurricanes who are in the Eastern Conference finals. o Parks and Recreation Department – The Parks and Recreation Department is hosting the National Girls Lacrosse League Tournament at Fleming Park Memorial Day weekend. There will be 60 teams competing and three teams are from Colorado and one team from Illinois. o Finance Department – The Finance Department sold bonds for the Community Center as well as for some of the transportation and water and sewer design and planning projects. This means in addition to getting the best rates possible, which are in the low threes and even twos interest rates, they also were sold at a premium. The town will get extra financial  resources at no cost to the citizens to put towards the projects at nearly $3 million dollars because bonds were sold at a premium. He thanked Finance Director JoAnne Crabtree for all her work and for working with the consultants. o Human Resources – The Human Resources Department is getting ready for open enrollment for benefits for employees in the next couple of weeks. He stated that Karin Wanner and Engineering Director Matt Poling will be attending the North Carolina State University job fair on behalf of the Town. o Planning Department – The Planning Department has received submittals for the RFQ’s to update the Community Transportation Plan and will be conducting interviews with consultants over the next week. o Public Utilities – The Public Utilities Department had five proposals for a statement of qualification for the Southern Oaks Pump Station and Outfall Improvements. o Economic Development – The Community Engagement session for the Downtown Generational Master Plan will be held on May 24, 2023, from 6:00 -8:00 pm at Town Hall. The consulting firm McAdams will facilitate the meeting by providing feedback on input received from the public meeting that was back in March 2023. o Town Manager Mitchell reported that he had a conversation with Catty Moore, Superintendent for Wake County Public School System. They talked about the SRO’s and the future of the Fuquay-Varina Middle School building. He stated that the school system is going to compile a core planning team and the Town will have a core planning team. The goal is to have a meeting in June or July with both teams. He reported that Wake County has made no decision about what to do with the building. 11B Coffee with a Cop - Momma Gonna Snap - 505 N Judd Pkwy NE #101 - Wednesday, June 7, 2023 - 9:00 am - 10:30 am 11C Sense & Sensibility (community theatre) - from the novel by Jane Austen, adapted by Kate Hamill - May 18, 19 & 20, 7:30 pm 11.D Fuquay-Varina Chamber of Commerce - Run the Quay - June 3, 2023 - 6:00 am - 9:00 am 11.E Zoning Map Amendment - Mauldin-Watkins Surveying - 218 King Street - PIN 0666092393 - REZ-2023-03 - (Davison) - (FIRST READING) 11.F Town Code Amendment - Town of Fuquay-Varina - Land Development Ordinance (LDO) Amendment #23 - CTA-2023-01 - (Davison) - (FIRST READING) BOARD MEMBER COMMENTS Commissioner Gardner stated that on Saturday, May 6, 2023, the Town was so full of different activities, and it was the kind of vibrance that the Board speaks of and dreams of. She reported that the Growers Market, Craft Fair, Heritage Day at the Museum, FV Chorale Concert, and artist were painting all around town. She stated that she really enjoyed the day. Commissioner Harris reported that this is Mental Health Awareness Month. He made the Town Board aware that there are lots of people dealing with COVID, anxiety and depression. He stated that a counselor can help and if anyone is having stress or challenges in life, please seek professional help. Commissioner Haynes thanked the Public Works Department, especially the Streets Department for all their work over the past few weeks at the Pine Acres Community Center. He also stated that he really enjoyed the employee luncheon last week. Mayor Pro-Tem Smith congratulated all the employees tonight who received recognition and it is easy to support salary adjustments when you see professionals that work for the Town of Fuquay-Varina and serve the citizens. He thanked the Directors for their leadership to make sure the employees are getting what they need to be all they can be for the Town. He apologized for missing the employee luncheon and concert due to his granddaughter graduating from college and getting married this past week. Mayor Massengill stated that he hopes to see everyone at the “Dinner in Downtown” event this coming Saturday. He reported that the Garden Club will have their tour this weekend. He also stated that the Fuquay-Varina Chamber of Commerce did a wonderful job with the First Responders luncheon. The following items are Mayor Massengill’s past and future events: Past Events 5/2 – Speak at FV Lion’s Club 5/2 – Business Meet-Up – Revelry Barber & Shave Shop 5/3 – FV Leadership Panel Discussion 5/4 – National Day of Prayer 5/5 – Metro Mayor’s Call 5/5 – En Plein Air Paint Off 55 – FV Chamber Ribbon Cutting – Fuquay-Varina Ducks 5/9 – FVDA Board Meeting 5/9 – Lunch with FV Chamber of Commerce 5/10 – First Responders Appreciation Event 5/11 – Chamber Business After Hours 5/11 – FM2FV Concert 5/12 – Metro Mayor’s Call 5/13 – Holsters & Hose Charity Event 5/15 – Wake County Mayor’s Association Meeting Upcoming Events 5/17 – Chamber Board Meeting 5/19 – Metro Mayor’s Call 5/20 – Garden Club Tour 5/20 – Curated Craft Market 5/20 – Duck Jeep Event 5/20 – Dinner in Downtown 5/21 – American Legion Car Show 5/22 – Chamber Ribbon Cutting – McKenzie Therapeutics 5/23 – Chamber Dustin Williams Welcome Reception 5/26 – Metro Mayor’s Call 5/29 – Rotary Club Welcome Remarks 5/31 – Chamber Ribbon Cutting – Happy’s Country Club 5/31 – Chamber Run the Quay Sponsorship Appreciation Event 6/2 – Metro Mayor’s Call 6/3 – Chamber Run the Quay Event CLOSED SESSION Pursuant to N.C.G.S. 143-318.11 (a) (3) - Attorney Client Privilege and N.C.G.S. 143-318.11 (a) (4) - Economic Development A motion was made to conduct a closed session meeting at 9:33 p.m. MOTION: Commissioner Harris SECOND: Commissioner Gardner MOTION RESULT: Passed Unanimously (4-0) RETURN TO OPEN SESSION The Town Board returned to Open Session at 10:27 p.m. with nothing to report out. ADJOURNMENT A motion was made to adjourn the meeting at 10:27 p.m. MOTION: Mayor Pro-Tem Smith SECOND: Commissioner Harris MOTION RESULT: Passed Unanimously (4-0) The minutes from the May 16, 2023, Town Board of Commissioners regularly scheduled meeting are adopted this 5th day of June in the year 2023 in Fuquay-Varina, North Carolina. FUQUAY-VARINA, NORTH CAROLINA J. Blake Massengill, Mayor ATTEST (TOWN SEAL) Rose H. Rich, Town Clerk