Board of Commissioners

Fuquay-Varina Town Board Meeting Minutes Book - Page Fuquay-Varina Town Board Meeting May 5, 2025 J. Blake Massengill, Mayor Marilyn Gardner, Mayor Pro-Tem The Regular Meeting of the Fuquay-Varina Town Board William H. Harris, Commissioner Bryan Haynes, Commissioner scheduled for Monday, May 5, 2025, at 7:00 p.m. was Charlie Adcock, Commissioner Jason Wunsch - Commissioner held at the Fuquay-Varina Town Hall, 134 N Main Street, Adam G. Mitchell, Town Manager Mark D. Matthews, Assistant Town Manager Fuquay-Varina, NC. James (Jim) E. Seymour, Assistant Town Manager Teresa Wilder, Town Clerk James S. Adcock, III, Town Attorney Mayor Blake Massengill, Commissioners Bill Harris, Bryan Haynes, Charlie Adcock, and Jason Wunsch were in attendance. Also in attendance were Town Manager Adam Mitchell, Assistant Town Manager Mark Matthews, Assistant Town Manager Jim Seymour, Town Attorney James Adcock, Town Clerk Teresa Wilder, IT Director Scott Clark, and various other department directors. Mayor Pro-Tem Marilyn Gardner was absent, attending a family wedding. CALL TO ORDER Mayor Massengill called the meeting to order at 7:00 pm. INVOCATION AND PLEDGE Public Works Director Tracy Stephenson provided the invocation, and Inspection Director Chris Hinnant led the Pledge of Allegiance. VIRTUAL MEETING PROTOCOL Town Manager Mitchell reviewed the meeting protocol, noting that it was in-person and live-streamed on the Town’s YouTube Channel and Facebook Page. APPROVAL OF MINUTES 3A The April 22, 2025, Town Board of Commissioners Regular Scheduled Meeting. MOTION: Commissioner Adcock SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (4-0) PRESENTATIONS 4A Recognition - Fuquay-Varina Teen Council - State Youth Council Executive Board Appointments Purpose – To recognize Fuquay-Varina Teen Council members Philip Adefila and Paul Adefila for their recent appointments to the North Carolina Youth Council Executive Board. Community Center Administrator Leslie Poole and Recreation Program Specialist Cassidy Scarzfave recognized the two Fuquay-Varina teen citizens and members of the Fuquay-Varina Youth Council who were recently appointed to the State of North Carolina's Youth Council Executive Board. Mayor Massengill and the Town Board expressed appreciation to the two for representing the Town and the Town's Youth Council at the state leadership level. Mayor Massengill welcomed all other Teen Council Executive Board attendees and asked about the community's service projects. Community Center Administrator Poole shared examples of their volunteer work, including participating in town events like the annual tree lighting, Celebrate Fuquay-Varina, and the haunted trail. The group also conducts charitable drives, collecting canned goods and clothing for those less fortunate, to give back to the community. Mayor Massengill announced that the Teen Council has grown to over 100 members, with the executive board serving as representatives for their fellow teens. He extended his gratitude to the Executive Board, as well as Community Center Administrator Poole and Recreation Program Specialist Scarzfave, for their dedication and hard work in supporting the youth of Fuquay-Varina through the Teen Council program. 4B Proclamation Recognition - Avis Price - Zeera Indian Restaurant Purpose – To recognize Avis Price of Zeera Indian Restaurant for her contributions in the Community. Mayor Massengill recognized Avis Price, owner of Zeera Indian Restaurant, for her outstanding community spirit and generosity over the past nine years. As a gesture of appreciation for the town's support, Ms. Price donated complimentary lunches to all Town of Fuquay-Varina employees, demonstrating her commitment to giving back to the community that has embraced her business. The Mayor enthusiastically recommended Zeera Indian Restaurant to everyone, praising the excellent cuisine. In recognition of her kindness and generosity towards the town staff, Mayor Massengill presented Ms. Price with the Mayor's Coin, a symbol of appreciation for her contributions to the community. Ms. Price expressed her heartfelt gratitude towards the public service employees, citing her personal experiences with the fire and police departments as reasons for her appreciation. Having received help from these first responders on multiple occasions, she wanted to reciprocate their kindness by showing her support. She also thanked the community for warmly welcoming her and her business to Fuquay-Varina, acknowledging the town's friendly and supportive atmosphere that has made her feel valued and appreciated. 4C Proclamation - National Public Service Recognition Week - May 4-10, 2025 Purpose – For Mayor Massengill to present a Mayor's Proclamation recognizing National Public Service Week in the Town of Fuquay-Varina, May 4-10, 2025. Mayor Massengill announced that the first week of May, since 1985, has been designated as Public Service Recognition Week, a nationwide celebration honoring the tireless efforts of public servants at all levels of government. He took pride in acknowledging the exceptional work of  Fuquay-Varina's employees, who he said consistently go above and beyond to serve the town's citizens. The Mayor noted that the Town Board often boasts about the outstanding results of customer surveys, which demonstrate that staff members continually meet or surpass the high expectations of the community. To formally recognize this dedication, Mayor Massengill then read aloud the official proclamation for National Public Service Week. 4D Proclamation - National Police Week - May 11-17, 2025 Purpose – For Mayor Massengill to present a Mayor's Proclamation recognizing National Police Week as May 11-17, 2025, in Fuquay-Varina. Mayo Massengill stated in 1962, President Kennedy proclaimed May 15, 2025, as National Peace Officers Memorial Day and the calendar week in which May 15, 2025, falls, as National Police Week. Established by a joint resolution of Congress in 1962, National Police Week pays special recognition to those law enforcement officers who have lost their lives in the line of duty for the safety and protection of others. He then read aloud the official proclamation for National Police Week. 4E Proclamation - Fallen Firefighter Hero Day Purpose – For Mayor Massengill to present a proclamation declaring Saturday, May 10, 2025, as National Firefighters Hero Day in Fuquay-Varina. Mayo Massengill stated the North Carolina Fallen Firefighters Foundation honors the brave firefighters who made the ultimate sacrifice, courageously putting their lives on the line to protect others. Their selfless dedication serves as a powerful reminder of the cost of heroism and the profound debt we owe to those who serve. Firefighters across North Carolina will gather in Raleigh on May 10, 2025, to honor fallen firefighters. Chief Tony Mauldin, who served more than 20 years in Fuquay-Varina, will be honored at this memorial service. He then read aloud the official proclamation for National Fallen Firefighter Hero Day. 4F Presentation - Employee Recognition - Captain Josh Herring - Fire Department Purpose – To recognize Captain Josh Herring for having successfully completed the Fire and Rescue Management Certificate Program through the University of North Carolina at Charlotte. Fire Chief Jim Jones recognized Captain Josh Herring for completing the Fire and Rescue Management Certificate Program through UNC-Charlotte. The Fire and Rescue Management Institute at UNCC was founded in 2006 and is designed for company officers, chief officers, and future fire service leaders. The cohort program is completed over a five-month period, and its curriculum addresses the evolving roles and challenges faced by today’s fire officers. Modules during the program focus on team building, personnel management, supervision, strategic planning, communication skills, and public relations. Mayor Massengill emphasized the Town Board's strong support for the Fire Department's ongoing growth and development, encouraging efforts to enhance its capabilities and services. He specifically commended Captain Herring for his commitment to professional development, praising him for taking the initiative to pursue advanced training and staying up to date on the latest firefighting techniques, which ultimately benefit the community and reflect positively on the department as a whole. 4G Presentation - Compensation and Classification Report Purpose – To share findings of the compensation and classification study for all full-time positions. Town Manager Adam Mitchell stated the Town last performed a full pay and classification study in 2022. In recent years, it has become even more challenging to hire the best talent because of the competitive regional environment regarding compensation. To address this, the Town contracted with Piedmont Triad Regional Council (PTRC) Management Services annually to perform market comparison analysis, and, in the fall of 2024, a market analysis combined with a classification study for all full-time positions. Every full-time employee and management worked together to complete position description questionnaires, which allowed employees to participate in the process and ensured their responsibilities and duties were captured correctly for the consultant to evaluate. PTRC then met virtually with employees from each position classification to continue that process, and employees were asked clarifying questions. While this was taking place, PTRC also gathered salary data from the market and competitors. Town Manager Mitchell reported that the cost of the pay and classification adjustments are $566,264 excluding any applicable benefits. The FY 2026 recommended budget includes a placeholder amount that will cover the recommended adjustments, and any benefits associated with these adjustments. Matt Reece from PTRC delivered a comprehensive PowerPoint presentation on the Compensation and Classification Report, outlining the findings and recommendations for adjusting employee salaries to bring them more in line with industry standards. Specifically, he noted that the goal is to improve the town's market position from 103 to 106%, based on an analysis of 175 benchmark job classifications. To achieve this, Mr. Reece estimated that a budget allocation of $566,264 is required. He walked the Town Board through the methodology used to determine the necessary adjustments, explaining the step-by-step process for implementing the changes and bringing employee salaries up to current market levels. Commissioner Harris inquired about the specifics of the proposed salary adjustments, asking if the changes would be made at the minimum adjustment level and if the job grades would also be revised. Mr. Reece confirmed that this was the case, explaining that not only would salaries be adjusted, but job grades would also be updated accordingly. He further clarified that current employees in these positions would receive a salary increase of up to 5%, capped at the midpoint (105%) of the new pay range. Mr. Reece explained that the higher end of the pay range is intentionally being preserved to maintain the integrity of the town's merit-based system, which aims to recognize and reward high-performing employees as they progress in their careers. The Town Manager requested that Mr. Reece clarify the distinction between a market analysis and a pay and classification study. Mr. Reece explained that a market analysis assumes that job titles are accurate and relies on data provided by the client, whereas a pay and classification study takes a more comprehensive approach. The latter involves a multi-step process, including administering questionnaires, conducting interviews, and potentially revising job titles and grades. Town Manager Mitchell elaborated on this process, noting that it begins with a questionnaire sent to town employees, asking them to describe their specific job duties and responsibilities. This is followed by an interview process that includes both department directors and individual employees. Mr. Reece emphasized that the questionnaire is a crucial component of the study, as it provides valuable insights into the actual work being performed by employees and helps to inform people about the development of accurate job descriptions and classifications. He stated that the data collected through the questionnaire is, in fact, one of the most important outcomes of the entire study. Town Manager Mitchell stated that at the Town Board Retreat, the Board emphasized that their goal was to ensure the town remains competitive in the marketplace when it comes to employee compensation. The objective is to attract new talent while also retaining existing employees by offering salaries that are comparable to industry standards. Town Manager Mitchell praised the Town Board for their proactive approach over the years, which has included regular cost-of-living adjustments and merit-based compensation. This has enabled the town to stay ahead of the curve and maintain a competitive edge. The board has also made it clear that they do not want any position in the organization to fall below 100% of the market average at the entry level. It is this commitment to competitiveness that underlies the recommended budget allocation of $566,264, which aims to bring all employee salaries up to or above the market average. By investing in employees' compensation, the town can continue to attract and retain top talent, ultimately benefiting the organization as a whole. Mayor Massengill noted that the town's success can be attributed, in part, to its reputation as a desirable workplace. He emphasized that the Town of Fuquay-Varina prioritizes taking care of its staff, recognizing that this not only fosters a positive work environment but also has long-term benefits for the organization. Mayor Massengill highlighted the significant costs associated with  recruiting and training new employees, implying that investing in existing staff through competitive compensation and benefits is a sound strategic decision. By doing so, the town can reduce turnover rates, increase employee satisfaction, and ultimately maintain its high level of service for the community. 4H Presentation - FY 26 Operating Budget and Five-Year Operating and Capital Plan Purpose – To receive a presentation of the Town Manager's Fiscal Year 2026 Recommended Budget and consider scheduling a public hearing for May 20, 2025. Town Manager Mitchell stated that on April 15, 2025, the Town's Governing Board received a presentation regarding the preliminary draft recommended FY 2026 budget. A balanced budget and five-year operating and capital plan were presented, along with identified human resource needs, facilities, and capital equipment to maintain service levels. The addition of customers and Town infrastructure has increased workload demands on Town staff, necessitating the proposed inclusions in the FY 26 operating budget. In addition to receiving an abbreviated presentation on the Recommended Budget on May 5th, the Town Board was asked to take action to schedule a budget public hearing for May 20, 2025, as required by NC General Statutes. Town Manager Mitchell advised that, along with the pre-budget public hearing that the Town traditionally holds during February, the opportunity for pre-budget public input was provided on the Let’s Talk FV community engagement platform. This opportunity will continue through May 20, 2025. Public input was considered in the development of the FY 2026 budget. Management recommended scheduling a budget public hearing for May 20, 2025, as NC General Statutes require. During this hearing, the public will have the opportunity to offer input and feedback prior to budget adoption. Between May 6 and May 20, 2025, the public will have the opportunity to review the budget on the Town website and offer any input and/or feedback. The recommended FY 2026 General Fund Budget totals $76,565,157. The FY 2026 recommended budget does not include a property tax rate increase or change in solid waste fees. The full Fee Schedule was provided with greater detail. The Utility Fee Schedule proposes several changes including a 15% increase in water and sewer base and volumetric rates, consistent with the updated rate model study completed in FY 2025, to generate the additional revenue needed to cover the cost of water supply, wastewater treatment, and debt service associated with major public utility infrastructure investments within the Five-Year Plan. The FY 2026 recommended budget also includes an increase in the Sewer System Development Fee, based on a System Development Fee Study completed in FY 2025, to assist in supporting the debt affiliated with the expansion of wastewater infrastructure. The updated System Development Fee analysis report has been posted for the required 45-day public review period, and a public hearing will be scheduled for May 20, 2025, with the goal of adopting final recommendations on June 2, 2025. The full Fee Schedule was provided with greater detail. The Five-Year Operating and Capital Plan is balanced. The Five-Year Plan does not identify the need for any tax rate increases. The Five-Year Plan does anticipate the need for water and sewer volumetric rate increases every year to offset the anticipated supplier increases and to cover the debt service required for additional water and wastewater capacity for system users, consistent with the utility rate study. The plan includes the targeted addition of personnel, capital equipment, and capital projects to match the pace of growth and is consistent with the direction set by the Town Board at the Strategic Planning Retreat and the Town's 2021-2025 Strategic Plan. The Five-Year Plan also considers recommendations from various Town master plans and studies. He then presented the budget video. Town Manager Mitchell recognized department directors, Finance Director Mark Stephens, Assistant Finance Director Nicole Stevens, Assistant Town Managers Mark Matthews and Jim Seymour, and Budget and Fiscal Strategy Manager Katherine Lumb for their involvement in developing the manager’s recommended budget. He specifically acknowledged the countless hours and effort given by Budget and Fiscal Strategy Manager Lumb stating that without her  effort, he would not be ready to present the budget this evening. Town Manager Mitchell also thanked the Town Board for setting the vision and tone for the development of the FY 26 budget and Five-Year plan. Mayor Massengill expressed his gratitude to Town Manager Mitchell and the staff members who contributed to the development of a balanced budget, acknowledging the diligent effort that goes into creating such a comprehensive financial plan. He noted that every aspect of the budget was thoroughly discussed during the town's retreat, resulting in a tax rate that remains neutral. Furthermore, Mayor Massengill highlighted that the current tax rate is the lowest it has been in a decade, and he believes the public should be thrilled about this achievement. Recommendation – Schedule a public hearing on the Town of Fuquay-Varina FY 2026 Budget for May 20, 2025. MOTION: Commissioner Adcock SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (4-0) PUBLIC COMMENTS 5A Jim Hunsberger, 508 E. Academy Street, spoke regarding the Wake Audubon Society’s efforts to eradicate invasive non-native species at Carol Howard Johnson Park with the support of Town Parks and Recreation staff. He extended an invitation to board members to participate in the second phase of removal on May 12th from 9:00 am-12:00 pm. ITEMS PREVIOUSLY TABLED 6A No items were previously tabled for the May 5, 2025, Town Board meeting. PUBLIC HEARINGS 7A There are no public hearings for the May 5, 2025, Town Board meeting. CONSENT AGENDA 8A. Budget Amendment and Project Ordinance Amendment - Sanford Conveyance Project - BA-25- 28 and POA-25-27 Purpose – To consider approving a budget amendment and project ordinance amendment to fund easement expenditures and fees related to the Sanford Conveyance Project. Recommendation – Approve the Budget Amendment (BA-25-28), Project Ordinance Amendment (POA-25-27) and the declaration of intent to reimburse for the Sanford Conveyance Project as presented and recommended. 8B. Budget Amendment - Recognizing Proceeds from the Gospel Showcase - Black History Stakeholders Committee - BA-25-29 Purpose – To consider approval of a budget amendment recognizing funds from the Gospel Showcase event. Recommendation – Approve Budget Amendment (BA-25-29) to recognize revenue, donations and sponsorships from the Gospel Showcase event as presented and recommended. 8C. Contract Approval - FY 2024-2025 Audit - Cherry Bekaert, LLP Purpose – To consider approval of an audit contract for FY 2024-2025 with Cherry Bekaert, LLP, with pricing for a 3-year term. Recommendation – Approve selection of Cherry Bekaert, LLP and authorize management to execute a contract for auditing services with Cherry Bekaert, LLP for the FY 2024-2025 audit and  the pricing for a 3-year term as presented and recommended, subject to Town Attorney approval to form. 8D. Special Event and Amplified Sound Permit - VetJam 2025 Benefitting Military Missions in Action - (Famolare) Purpose – To consider approval of a special event and amplified sound permit for Fainting Goat Brewery to host the event VetJam 2025 benefitting Military Missions in Action on Saturday, May 17, 2025. Recommendation – Approve special event application and amplified sound permit request for Fainting Goat Brewery Company to host the VetJam 2025 event benefitting Military Missions in Action, as presented. 8E. Agreement for Purchase and Sale of Real Property and Budget Amendment BA-25-30 - 129 North Main Street (PIN 0656982284) and 0 Ellis Street (PIN 0656982038 Purpose – To consider the approval of an Agreement for Purchase and Sale of Real Property for 129 North Main Street and 0 Ellis Street and approve budget amendment BA-25-30. Recommendation – Approve the Agreement for Purchase and Sale of Real Property for 129 North Main Street and 0 Ellis Street as recommended and presented subject to Town Attorney review to form, authorize the Town Manager to execute the agreement on the Town's behalf, and approve budget amendment BA-25-30. A motion was made to approve all Consent Agenda Items 8A- 8E. MOTION Commissioner Adcock SECOND: Commissioner Haynes MOTION RESULTS: Passed Unanimously (4-0) ITEMS REMOVED FROM CONSENT 9A There were no items removed from the Consent Agenda for separate consideration. ADMINISTRATIVE REPORTS 10A Scope and Fee Proposal - Police Department Needs Assessment and Feasibility Study Purpose – To consider an award of a contract with Architects Design Group for the Police Department Needs Assessment and Feasibility Study project and authorize the Town Manager or his designee to execute the contract. Staff Comments — Parks and Recreation Director Jonathan Cox submitted the agenda abstract and supporting documents to the town's official record. He then presented the staff report, which is attached hereto. Discussion— Commissioner Harris requested that Parks and Recreation Director Cox discuss the enhanced site development possibilities mentioned in the cover letter. Parks and Recreation Director Cox clarified that the presence of existing streams on the site had raised concerns about its usability, with uncertainty as to whether the entire site or only one portion could be developed. However, it has since been determined that the full site can be utilized, significantly expanding opportunities for growth and development. Mayor Massengill asked what the timeline was on the project. Parks and Recreation Director Cox explained the Town should have the contract within the next 30 days, and then within 6 to 9 months have a recommendation to the Town Board. Recommendation – Award a contract to Architects Design Group for the Police Department Needs Assessment and Feasibility Study project as presented and recommended, subject to Town Attorney review to form and authorize the Town Manager or his designee to execute the contract on the Town's behalf. MOTION: Commissioner Haynes SECOND: Commissioner Wunsch  MOTION RESULTS: Passed Unanimously (4-0) OTHER BUSINESS 11.A Management Report Town Manager Adam Mitchell gave the following additional updates: o Public Utilities – The waterline replacement on West Academy and Main Street is progressing slowly around several unknown and unmarked utilities. Kyle Price was promoted to Distribution Crew Leader. o Inspection Department – Paul Wise has passed his Level II Plumbing State Exam. He is a level II Inspector. o Engineering Department – The Engineering Department had over 100 employees volunteer for the annual employee litter sweep event that was held on Friday, April 25 th and collected over 1200 lbs. of litter in a 10 miles radius. He thanked Jennifer Mitchell for leading the efforts of the litter sweep. o Planning Department – Allison Wiley has completed the UNC School of Government Community Development Academy and passed the final exam making her the third planner on staff to have successfully completed this intensive course. o Fire Department – Town staff participated in the Sharon Harris Nuclear Plant exercise on April 29th. This exercise was a drill that tested emergency response procedures alongside other Town Departments. The exercise was monitored by FEMA and the Town received overwhelmingly positive feedback. Chief Jones and Chief Smith were instrumental in the exercise. This past weekend several members of the Fire Department travelled to Emmitsburg, Maryland to participate in the National Fallen Fire Fighter Memorial honoring Fire Chief Tony Mauldin. o Police Department – The police department faced off against the Herbert Akins Road Middle School basketball team in their first annual Hooping with a Cop event. On May 10 th the Police Department will host its fourth annual mental health resources event in the Walmart parking lot from 10:00 am-2:00 pm. o Public Works Department – Public Works Director Tracy Stephenson has been involved in several CAMPO efforts over the last few weeks. Also, on May 14 th he will be representing the  Town in a meeting with transportation and public safety officials to support CAMPOs blueprint for safety. o Parks and Recreation — The Department hosted a Food Truck Rodeo last week with a great crowd. The last FM2FV concert for the spring is scheduled for May 15th, with the Breakfast Club playing. He announced that the Hilltop Needmore Town Park Community Center Project had a reconciliation meeting with the general contractor Edifice, and the final credit and savings to the Town were $766,829.34. o Arts Center — The dance team is having a successful season, and the Community Theater is wrapping up its season with this weekend’s performance of the Swing Time Canteen. Summer camps and classes are available for registration. o Town Manager Mitchell stated that he and Mayor Massengill attended the Harnett County Commissioners Workshop meeting last week. On the agenda was the discussion of fluoride in drinking water. Harnett County decided to table its decision on this matter indefinitely as it acknowledged it didn’t have enough information to make an informed decision. o Town Manager Mitchell informed the Town Board about House Bill 765, which could significantly change the way the Town does business as it pertains to development if passed by the General Assembly. 11.B Coffee with a Cop - McDonalds - 1490 N. Main Street - Wednesday, May 7, 2025 - 9:00 am - 10:00 am 11.C FM2FV Concert - The Breakfast Club - Thursday May 15, 2025 - 6:30 pm - 9:30 pm - Centennial Park BOARD MEMBER COMMENTS Commissioner Harris reflected on his experience serving on the board of the North Carolina League of Municipalities (NCLM) over the past five years. He expressed gratitude to the Town Board for their support during his tenure and appreciated the congratulatory video that was created when he was sworn in as President. As a board member, Commissioner Harris had the privilege of representing mayors and council members from across North Carolina, including speaking engagements at the State Capitol. Although his term on the NCLM board has come to an end, he hopes to remain involved with the organization. Commissioner Harris values the NCLM as a vital partner, providing essential resources for advocacy, training, and collaboration among elected officials to enhance their public service skills. Commissioner Adcock wished everyone a happy Cinco De Mayo. Commissioner Wunsch highlighted the recent success of various events in Fuquay-Varina, including the Food Truck Rodeo, Dinner in Downtown, and National Day of Prayer, which have brought joy to the community. He also commended town staff and management for their outstanding work on the Hilltop Needmore Town Park Community Center project, which was completed under budget by a significant amount of $766,000. The facility has received overwhelmingly positive feedback from residents, with many praising its amenities and features. On a personal note, Commissioner Wunsch invited the public to attend a ribbon-cutting ceremony at his newly renovated house, "Yesterday in the Quay", on May 13th at 12:00 pm. This unique Airbnb-style property is themed around the 50s, 60s, and 70s, and he welcomes everyone to come and experience it for themselves. Commissioner Haynes expressed his enthusiasm for the Teen Council, which has seen a significant increase in membership. He was particularly proud to note that two local students will be representing Fuquay-Varina at the state level, showcasing the town's commitment to youth engagement and development. Commissioner Haynes also attended several recent events, including Dinner in Downtown, which he described as a consistently enjoyable experience. Additionally, he participated in the NCLM City Vision Conference in Greenville, NC, where he had the opportunity to network with colleagues from other municipalities. During the conference, he visited the vendor hall and was pleased to see Bobbitt Construction's display featuring their work on Fuquay-Varina's Fire Station No. 4. Commissioner Haynes reflected that his conversations with fellow officials served as a reminder of the town's strong leadership, management, and staff, and how fortunate Fuquay-Varina is to avoid some of the challenges faced by other municipalities. He also enjoyed attending the Food Truck Rodeo, where he appreciated the live music and well-organized layout of the food vendors. Mayor Pro-Tem Gardner was absent due to a family wedding. Mayor Massengill expressed his appreciation for the joint effort between the two Rotary Clubs in Fuquay- Varina, who partnered to conduct a roadside trash pickup, helping to keep the town clean and beautiful. He also highlighted the success of the Special Olympics event, which was a collaborative effort between the Middle School and High School, with participation from several Town departments. Mayor Massengill noted that this event had a significant impact on the participating students, and he received a heartfelt letter from one of them thanking everyone involved for their support. Additionally, Mayor Massengill attended and enjoyed two recent town events: Dinner in Downtown, which was set up beautifully and garnered numerous positive comments, and the Food Truck Rodeo, which featured a live concert. He reported that both events received overwhelmingly positive feedback from the public, demonstrating the town's ability to host successful and enjoyable community gatherings. The following are Mayor Massengill’s past and future events: Past Events 4/23 – FVDA Board Meeting 4/23 – Speak at Annual Special Olympics event 4/23 – Speak at Youth Leadership Graduation 4/23 – Chamber Ribbon Cutting – Little Angels Clubhouse 4/25 – Metro Mayors Call 4/25 – Chamber Ribbon Cutting – Pawsitively Delicious Treats 425 – Police Department Battle of the Badges 4/27 – Food Truck Rodeo 5/1 – First Responders Luncheon 5/1 – National Day of Prayer 5/1 – FM2FV Concert – Crush 5/2 – Metro Mayors Call 5/3 – Dinner in Downtown Upcoming Events 5/6 – SW Wake Mayoral Panel Event 5/6 – Chamber 2025 Excellence in Education Awards 5/7 – Coffee with a Cop – McDonalds 5/8 – Employee Spring Picnic 5/8 – Chamber Ribbon Cutting – The Springs of Ballentine Memory Care  5/9 – Metro Mayors Call 5/9 – Chamber National Small Business Week Cookout 5/10 – Mental Health Resources Event 5/13 – FVDA Board Meeting 5/13 – Chamber Ribbon Cutting – Yesterday in the Quay 5/14 – Chamber Business Exchange Breakfast 5/14 – Black History Stakeholders Meeting 5/15 – Chamber Ribbon Cutting – Horologe Studies 5/15 – FM2FV Concert – The Breakfast Club 5/16 – Metro Mayors Call 5/19 – Wake County Mayors Association 5/19 – Employee Service Award Breakfast CLOSED SESSION Pursuant to N.C.G.S. 143-318.11 (a)(3) - Attorney Client Privilege, and 143-318.11 (a)(5) - Property Acquisition. A motion was made to conduct a closed session meeting at 8:44 p.m. MOTION: Commissioner Adcock SECOND: Commissioner Haynes MOTION RESULT: Passed Unanimously (4-0) RETURN TO OPEN SESSION The Town Board returned to the open session at 9:31 p.m. with nothing to report out. MOTION: Commissioner Adcock SECOND: Commissioner Haynes MOTION RESULT: Passed Unanimously (4-0) ADJOURNMENT A motion was made to adjourn the meeting at 9:32 p.m. MOTION: Commissioner Adcock SECOND: Commissioner Wunsch MOTION RESULT: Passed Unanimously (4-0) The minutes from the May 5, 2025, regularly scheduled meeting of the Town Board of Commissioners are adopted this 20th day of May in the year 2025 in Fuquay-Varina, North Carolina. FUQUAY-VARINA, NORTH CAROLINA J. Blake Massengill, Mayor ATTEST (TOWN SEAL) Teresa Wilder, Town Clerk