City Council

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes City Council Stephen A. Renner, President Ryan P. Jolley, Vice President Beryl D. Anderson Karen J. Angelou Brian D. Larick David L. Samuel Brandon Wright Isobel L. Sherwood, MMC, Clerk of Council Wednesday, January 2, 2013 7:00 PM City Hall Council May Meet in Caucus Beginning at 6:45 p.m. A. CALL TO ORDER - Invocation, Pledge of Allegiance, Roll Call: The Honorable Mayor Rebecca W. Stinchcomb called the meeting to order at 7:04 p.m. pursuant to Charter and delivered an Invocation followed by the Pledge of Allegiance. Agenda for this meeting was published on December 28, 2012. Present 6 - President Stephen A. Renner, Karen J. Angelou, David L. Samuel, Beryl Anderson, Ryan P. Jolley, and Brandon Wright B. ELECTION OF PRESIDENT: A motion was made by Angelou, seconded by Samuel, to appoint Stephen A. Renner as President of Council for the year 2013. The motion carried by the following vote: Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright C. ELECTION OF VICE PRESIDENT: A motion was made by Wright, seconded by Larick, to appoint Ryan P. Jolley as Vice President of Council for the year 2013. The motion carried by the following vote: Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright D. APPOINTMENTS: Board of Zoning & Building Appeals - 3 Year Term - Cid Canter A motion was made by Angelou, seconded by Wright, to reappoint Cynthia G. Canter to a 3 year term on the Board of Zoning & Building Appeals. The motion carried by the following vote: Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright City of Gahanna Page 1 City Council Meeting Minutes January 2, 2013 Civil Service Commission - 3 Year Term: Stephen Patterson A motion was made by Larick, seconded by Wright, to appoint Stephen Patterson to a 3 year term on the Civil Service Commission. The motion carried by the following vote: Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright Landscape Board - 3 Year Term: Matt Winger A motion was made by Angelou, seconded by Vice President of Council Jolley, to appoint Matt Winger to a 3 year term on the the Landscape Board. The motion carried by the following vote: Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright Parks & Recreation Board - 3 Year Term: Vince Tremante A motion was made by Samuel, seconded by Angelou, to reappoint Vince Tremante to a 3 year term on the Parks & Recreation Board. The motion carried by the following vote: Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright Planning Commission - 3 Year Term: Joe Keehner A motion was made by Samuel, seconded by Wright, to reappoint Joe Keehner to a 3 year term ont he Planning Commission. The motion carried by the following vote: Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright MAYORAL APPOINTMENTS: Mayor Stinchcomb announced the following reappointments: Board of Zoning & Building Appeals - 3 year term: Asa Benjamin Winkler. Parks & Recreation Board - 3 year term: Jan Ross. Planning Commission - 3 year term: Jennifer Tisone Price. E. ESTABLISH TIME & DAY: Regular Council Meetings; Committee Meetings: A motion was made by Samuel, seconded by Anderson, that Regular Council meetings be held on the 1st & 3rd Monday of each month, unless Monday falls on a holiday, then on the next Tuesday; Council Committees to be held on the 2nd & 4th Monday of each month, unless Monday falls on a holiday then on the next Tuesday. The motion carried by the following vote: Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright F. ADOPTION OF RULES OF COUNCIL: City of Gahanna Page 2 City Council Meeting Minutes January 2, 2013 A motion was made by Anderson, seconded by Vice President of Council Jolley, to adopt Rules of Council dated January 17, 2012 with President to assign review of the rules to Committee of the Whole for January 14. The motion carried by the following vote: Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright G. COUNCIL REPRESENTATIVES: President Renner made the following assignments: Community Improvement Corporation - Brian Larick and President Renner. Mid Ohio Regional Planning Commission - Karen Angelou. Convention & Visitors Bureau - Ryan Jolley. Gahanna Jefferson Board of Education - 2nd Thursday, 6:30 p.m. - Clark Hall: Rotational as follows: January 10 - Renner February 14 - Anderson March 14 - Angelou April 11 - Jolley May 9 - Larick June 13 - Samuel July 11 - Wright August 8 - Renner September 12 - Anderson October 10 - Angelou November 14 - Jolley December 12 - Larick Office & Industrial Incentive Advisory Committee - Beryl D. Anderson & President Renner. Parks & Recreation Foundation - Brandon Wright Tax Incentive Review Council - David L. Samuel Hamilton Road Corridor Study Committee - David L. Samuel H. COMMITTEE ASSIGNMENTS Committee of the Whole: Ryan Jolley, Chair, All Members of Council City of Gahanna Page 3 City Council Meeting Minutes January 2, 2013 Development & Parks: Brandon Wright, Chair, Karen Angelou, Dave Samuel Finance, Service & Safety: Brian Larick, Chair, Beryl D. Anderson, Ryan Jolley Committee of the Whole to meet at 7:00 p.m. as needed. Other committees to meet immediately following Committee of the Whole or 7:00 if Committee of the Whole does not meet. I. ADJOURNMENT OF ORGANIZATIONAL MEETING: 7:12 p.m. - Motion by Samuel. J. CALL REGULAR MEETING TO ORDER: 7:13 p.m. K. HEARING OF VISITORS: Claire Yoder, Gahanna Jefferson Public Schools, stated interesting things going on; high school students participated in mock interviews thanks to many business people in our community; thanks also to the Business Advisory Committee and Education Foundation; students are ready to do those and do as much as they can and learn to dress, how to write a resume, and interview; the high school music program is in the final round to be named a Grammy Signature School semi finalist; one of the 129 public schools across the country selected for this distinction; initial application process required detailed information about each of the music programs and curricula; our next step requires supplemental information to Grammy Foundation which includes sample reportings of our acapella choir, our chamber orchestra, our gold band and our jazz band; if we are selected as a finalist the music department will receive up to $15,000 and we will know in March if we are a recipient; 3 of our building principals - Brad Barboza, Robin Schmidt and Kristen Groves, to organize a Community Book Club; it is for 5th graders from Lincoln, Jefferson, High Point and Blacklick elementaries and all Middle School South and East students; is a book club for parents to come together and read books and talk about issues on the forefront of their children's minds; book they are reading now is called Queen Bees and Wannabees; 65 parents came to first meeting; during Veterans Day there was a focus in each of our schools on honoring veterans; 3 elementary schools raised money to donate to Honor Flight; they raised a little over $2,200 for that; in addition they raised money for GRIN in the amount of $4,787; teachers learned in their professional development day an interesting way to learn to read better; was suggested that we turn on the closed caption on televisions as a way to help children improve reading skills without feeling like they are reading; Education Foundation awarded $33,000 in grants to our teachers and schools; latest news from our legislators on HB555; instead of seeing ratings that are currently used to rate schools we will now use a grading system of letters; that change is on the horizon; Heather Bishoff was honored at our December meeting and her resignation was effective on December 30; at our January 10 organizational meeting Dewitt Harrel's name will be on the agenda to fill that vacancy. Angelou noted article in today's Dispatch regarding the aquatic robotics program at the high school; nice to see our schools highlighted in such a positive manner in the paper. Yoder stated if you are interested please see Fred Donelson at Clark Hall; he is amazing and gets the kids to do the most amazing things; he has great passion for what he does; congratulations to new leadership on Council; wish you all a good year.. Wright asked about the progress of the STARZ program; know it was a big push by the school board; know it is cutting edge of what we are trying to do; can you City of Gahanna Page 4 City Council Meeting Minutes January 2, 2013 highlight; does that extend into the high school also. Yoder stated that it does; testing has begun; we find out immediately so teachers know exactly where the kids are and what needs to be done to help them if intervention is needed; did have one elementary school do reading test for 3rd grade and 80% has passed that reading requirement; have been on that far in advance of what the state has said; is a great program and teachers are making good use of it. L. INTRODUCTIONS AND ASSIGNMENT TO COMMITTEE: Ordinances introduced by title. by Jolley. Ordinances - To Be Introduced and Assigned to Committee: ORD-0003-2013 TO ACKNOWLEDGE GENERAL WARRANTY DEED FOR SANITARY SEWER AND WATER LINES AS PART OF A PROPERTY TRANSFER; FOR PROPERTY LOCATED AT 4491 E. JOHNSTOWN ROAD; PORTRAIT HOMES - GAHANNA GROVE LLC ORD-0004-2013 TO ACCEPT QUIT CLAIM DEED FOR RIGHT OF WAY PURPOSES FOR USE AS AN ALLEY AND KNOWN AS PARCEL #025-00021; FROM WILLIAM AND FLORA CLOTTS ORD-0005-2013 TO ACKNOWLEDGE EASEMENT FOR UTILITY PURPOSES FOR PROPERTY KNOWN AS RESERVE A OF SPRINGBROOK FARM SUBDIVISION CONTAINING .734 ACRES+/- ORD-0006-2013 TO ACKNOWLEDGE WARRANTY DEED FOR PURCHASE OF PROPERTY LOCATED AT 94 N. HIGH ST. FROM GEORGE AND CARRIE MCMILLIN ORD-0007-2013 TO ACKNOWLEDGE EASEMENT FOR UTILITY PURPOSES FOR PROPERTY LOCATED EAST OF CHERRY BOTTOM ROAD AND SOUTH OF COLDWELL DRIVE FROM COLUMBUS ACADEMY CONTAINING 2.797 ACRES ORD-0008-2013 TO ACCEPT GENERAL WARRANTY DEED FOR PROPERTY LOCATED AT 465 E. JOHNSTOWN ROAD; FROM CERTIFIED OIL CORPORATION ORD-0009-2013 TO ACCEPT LIMITED WARRANTY DEED FOR RIGHT OF WAY PURPOSES FOR PROPERTY LOCATED ON MORRISON ROAD FROM GLIMCHER PROPERTIES LIMITED PARTNERSHIP; CONTAINING .052 ACRES+/- ORD-0010-2013 TO ACKNOWLEDGE EASEMENT FOR UTILITY PURPOSES TO COLUMBIA GAS FOR PROPERTY ON HAVENS CORNERS ROAD CONTAINING 6.263 ACRES+/- ORD-0011-2013 TO ACKNOWLEDGE EASEMENT FOR UTILITY PURPOSES TO City of Gahanna Page 5 City Council Meeting Minutes January 2, 2013 COLUMBIA GAS FOR PROPERTY ON CHALLIS SPRINGS DRIVE AND IN HEADLEY PARK ORD-0012-2013 TO ACCEPT WARRANTY DEED FOR PROPERTY LOCATED AT 455 CLARK STATE ROAD FROM PEACE LUTHERAN CHURCH; AND TO ACKNOWLEDGE WARRANTY DEED TO PEACE LUTHERAN CHURCH BY THE CITY OF GAHANNA FOR PROPERTY FRONTING ON HAMILTON ROAD ADJACENT TO 455 CLARK STATE ROAD ORD-0013-2013 TO ACCEPT GENERAL WARRANTY DEED FOR PROPERTY LOCATED ALONG MORSE ROAD EAST OF HAMILTON ROAD, CONSISTING OF 0.384 ACRES FROM DAISEYLAND FARMS, INC. ORD-0014-2013 TO ACCEPT GENERAL WARRANTY DEED FOR PROPERTY LOCATED ALONG MORSE ROAD EAST OF HAMILTON ROAD, CONSISTING OF 2.353 ACRES FROM HARRISON W. SMITH, JR., TRUSTEE ORD-0015-2013 TO ACCEPT GENERAL WARRANTY DEED FOR PROPERTY LOCATED ALONG MORSE ROAD EAST OF HAMILTON ROAD, CONSISTING OF 0.230 ACRES FROM PLATEAU ACRES, INC. ORD-0016-2013 TO ACCEPT GENERAL WARRANTY DEED FOR PROPERTY LOCATED ALONG MORSE ROAD EAST OF HAMILTON ROAD, CONSISTING OF 1.120 ACRES FROM GAHANNA TRUCKING, INC. ORD-0017-2013 TO ACCEPT GENERAL WARRANTY DEED FOR PROPERTY LOCATED ALONG MORSE ROAD EAST OF HAMILTON ROAD, CONSISTING OF 1.601 ACRES FROM THE NEW ALBANY COMPANY ORD-0018-2013 TO ACKNOWLEDGE QUIT CLAIM DEED FOR 0.195+/- ACRES TO BECOME A PART OF SILVER LANE; FROM THE 470 SILVER LANE CONDOMINIUM ASSOCIATION ORD-0019-2013 TO ACCEPT WARRANTY DEED FOR RIGHT OF WAY PURPOSES FOR PROPERTY LOCATED ON HAVENS CORNERS ROAD FROM GAHANNA WOODS PARTNERSHIP CONTAINING 0.777 ACRES+/- ORD-0020-2013 TO ACCEPT WARRANTY DEED FOR RIGHT OF WAY PURPOSES FOR PROPERTY LOCATED ON HAVENS CORNERS ROAD FROM GAHANNA WOODS PARTNERSHIP CONTAINING 0.384 ACRES+/- ORD-0021-2013 TO ACCEPT WARRANTY DEED FOR RIGHT OF WAY PURPOSES FOR PROPERTY LOCATED ON HAVENS CORNERS ROAD FROM MIKE G. AND CAROLYN Y. KUCSMA CONTAINING 0.196 ACRES+/- ORD-0022-2013 TO ACCEPT WARRANTY DEED FOR RIGHT OF WAY PURPOSES City of Gahanna Page 6 City Council Meeting Minutes January 2, 2013 FOR PROPERTY LOCATED ON HAVENS CORNERS ROAD FROM DAVID K. AND JUNE E. PETERS CONTAINING 0.188 ACRES+/- M. CONSENT AGENDA: Minutes - To Approve: 2013-0001 This Matter was Approved and Filed on the Consent Agenda. Ordinance: Introduce, Waive Second Reading , Adopt: ORD-0001-2013 TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF GAHANNA, OHIO DURING THE FISCAL YEAR 2013. This Matter was Introduced, Second Reading Waived, and Adopted on the Consent Agenda. Ordinance: Introduce, Waive Second Reading, Adopt as Emergency: ORD-0002-2013 TO APPOINT KIMBERLY ARNOLD AS TRUSTEE TO THE ME M B E R S H I P OF GAHANNA COMMUNITY URBAN REDEVELOPMENT CORPORATION (CURC); AND DECLARING AN EMERGENCY. This Matter was Introduced, Second Reading Waived, and Adopted as an Emergency on the Consent Agenda. Motion Resolution: MR-0001-2013 This Matter was Approved on the Consent Agenda. Passed The Consent Agenda Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright End of the Consent Agenda N. PUBLIC HEARINGS: None. O. STANDING COMMITTEES: None. City of Gahanna Page 7 City Council Meeting Minutes January 2, 2013 P. CORRESPONDENCE AND ACTIONS: Clerk: Clerk noted OML Legislative Luncheon to be held February 6, 2013; let me know by end of week if you wish to attend. Z-0006-2012 Clerk stated Public Hearing would be held on Tuesday, January 22, 2013. Council: Wright stated a resident of 253 W. Johnstown had contacted him and requested that we start a conversation about putting additional stop signs at W. Johnstown and Stygler Road. Angelou questioned if that would meet the Uniform Traffic Code. President Renner assigned this issue to Finance, Service & Safety Committee. Q. SECOND READING OF ORDINANCES: None. R. FIRST READING OF ORDINANCES: None. S. MOTIONS/RESOLUTIONS: None. T. REPRESENTATIVES: No Reports U. OFFICIAL REPORTS: Mayor: Mayor Stinchcomb congratulated new leadership; look forward to working with you. City Attorney: Ewald stated just a couple of things to recap the year; we started off working through the Creekside project; closed in first half of year; spent a lot of time in the 2nd half of year reviewing how City Attorney's office interacts with the rest of the City and trying to be proactive; ultimately led to the adjustment of the budget, a reduction in expenditures, and the addition of a part time paralegal for which we are currently accepting applications; expect that process to close in the next couple of weeks; once that person is hired will bring them to Council to introduce them; expectations for this year are to continue to be proactive; standardize documents, contracts, forms, work with administration to make it more efficient and transparent; will continue to do that process which will probably take a good majority of the year. City of Gahanna Page 8 City Council Meeting Minutes January 2, 2013 V. COUNCIL COMMENT: Angelou wished everyone a Happy new Year; looking forward to a wonderful 2013; hope it will be successful. Jolley wished everyone a Happy New Year; thank you for your support; looking forward to working with everyone to make this a great year. Samuel thanked Service Department and all city employees who worked on snow removal; great job; compared to other cities we are #1; make some predictions since I am elder statesman; will hear a lot about financial tipping point; most cities are there now; very thankful that we have detailed financial reports, transparency and we are proactive; people can review our documents on line as well and make judgments; other big word is consolidation; was reading periodical Governing, the January 2013 issue was talking about lot of areas and fragmentation among area; Illinois has more local governments than anyone; Ohio is 5th; when you ask residents about annexing these governments into larger groups, they say no; people want local control; hoping for a bright 2013. Larick wished everyone a Happy New Year; most everyone was safe here; off to another year of hard work. Anderson wished everyone a Happy New Year; as one of the longest serving members is great to see so many people eager to be of service; express that I took my name out of leadership contention to serve in other capacities; wish is that in this new year we can work together more collaboratively and work together for the good of the city; have much work to do; look forward to a wonderful 2013; in my commitment to this Council, traveled 10 hours from Atlanta to be here today. Renner wished everyone a Happy New Year; thank colleagues for electing me as Council president; this will be an interesting year; lot of work ahead of us; did talk about collaboration a lot; I have 4 initiatives I have been pushing: financial governance, communications and stewardship; each of these initiatives I will be talking about more during the year; communications both inside and outside of Council; more partnerships; we are one of the finest suburbs in central Ohio; in working for Franklin County I see many and I love living here and definitely serving here. W. EXECUTIVE SESSION: A motion was made by Samuel, seconded by Anderson, to go into Executive Session under authority of Section 5.40(a) of the Council Rules of Procedure to consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of a public employee, official, licensee or regulated individual unless such public employee, official, licensee or regulated individual requests a public hearing. The motion carried by the following vote: Yes: 7- President Renner, Larick, Samuel, Angelou, Jolley, Anderson and Wright Council rose to Executive Session at 7:33 p.m. President Renner requested that Mayor Stinchcomb and Brandi Braun attend the Executive Session. Council rose to report from Executive Session at 7:53 p.m. with all members returning to the dais. City of Gahanna Page 9 City Council Meeting Minutes January 2, 2013 X. ADJOURNMENT: 7:54 p.m. - Motion by Samuel. City of Gahanna Page 10