City Council

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes City Council Brian D. Larick, President Jamie Leeseberg, Vice President Karen J. Angelou Nancy R. McGregor Brian Metzbower Stephen A. Renner Michael Schnetzer Kimberly Banning, Clerk of Council Council may caucus at 6:30 p.m. Monday, November 20, 2017 7:00 PM City Hall, Council Chambers A. CALL TO ORDER - Invocation, Pledge of Allegiance, Roll Call Gahanna City Council met in Regular Session on Monday, November 20, 2017, in Council Chambers of City Hall, 200 South Hamilton Road, Gahanna, Ohio. President of Council, Brian D. Larick, called the meeting to order at 7:00 p.m. Vice President of Council, Jamie Leeseberg, delivered an Invocation followed by the Pledge of Allegiance. Agenda for this meeting was published on November 17, 2017. Present 6 - Karen J. Angelou, Jamie Leeseberg, Michael Schnetzer, Brian D. Larick, Brian Metzbower, and Nancy R. McGregor Absent 1 - Stephen A. Renner B. ADDITIONS OR CORRECTIONS TO THE AGENDA. C. HEARING OF VISITORS. Chris Hudson, 143 Midhurst Rd., Gahanna, requested that Council pass a Resolution supporting the Columbus Crew Soccer Team; in negotiations to move to Texas; benefit to Gahanna; other communities have directly participated joined to dedicate to keep the Crew here in Columbus; requested a resolution in support; Council thanked him for his time; said there are a lot of great athletes from Gahanna that went to play for the Columbus Crew; Larick asked the matter be brought to the next Committee of the Whole. John McAlister, 3158 Halden Ravines, Columbus, was on Council several years ago; congrats to the candidates; said hello to everyone; paid tribute to Nick Hogan; he was not able to attend his funeral; he mentioned all the successful people who worked for Gahanna and then City of Gahanna Page 1 City Council Meeting Minutes November 20, 2017 went on to pursue higher positions; great training ground for everyone; Gahanna has a lot to be proud of; proud to be part of the City for 30 years; Angelou said there are many great employees that have started here and went to bigger places; she's proud of them all. PROCLAMATION - SMALL BUSINESS SATURDAY - NOVEMBER 25, 2017 The Mayor declared November 25, 2017 as Small Business Saturday. DOC-0086-2017 PROCLAMATION SMALL BUSINESS SATURDAY 1. School Board Update D. INTRODUCTIONS AND ASSIGNMENT TO COMMITTEE: Ordinances - To Be Introduced and Assigned to Committee: ORD-0089-2017 TO GRANT A VARIANCE TO SECTION 1108.01, GENERAL REQUIREMENTS, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA, TO ALLOW A SIDEWALK NOT TO BE BUILT, FOR PROPERTY LOCATED AT 1509 BLATT BOULEVARD, PARCEL ID NO. 025-011769. This Ordinance was introduced. ORD-0090-2017 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH THE GAHANNA COMMUNITY IMPROVEMENT CORPORATION (CIC) FOR THE YEAR 2018 FOR THE PURPOSE OF ASSISTING WITH ECONOMIC DEVELOPMENT INITIATIVES FOR THE CITY OF GAHANNA. This Ordinance was introduced. ORD-0091-2017 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH THE GAHANNA CONVENTION AND VISITORS BUREAU (CVB) FOR THE YEAR 2018 FOR THE PURPOSE OF ENCOURAGING TOURISM AND HOSTING COMMUNITY EVENTS WITHIN THE CITY. This Ordinance was introduced. ORD-0092-2017 SUPPLEMENTAL APPROPRIATION - COLUMBUS BLUE JACKETS GRANT City of Gahanna Page 2 City Council Meeting Minutes November 20, 2017 This Ordinance was introduced. ORD-0093-2017 TO ESTABLISH THE BENEFITS FOR PERSONNEL OF THE CITY OF GAHANNA, EFFECTIVE JANUARY 1, 2018; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced. ORD-0094-2017 TO ESTABLISH THE SALARIES FOR PERSONNEL OF THE CITY OF GAHANNA FOR THE PERIOD JANUARY 1, 2018 THROUGH DECEMBER 31, 2018; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced. ORD-0095-2017 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH SEAN H. MAXFIELD TO SERVE AS MAGISTRATE FOR THE CITY OF GAHANNA MAYOR'S COURT FOR 2018. This Ordinance was introduced. ORD-0096-2017 SUPPLEMENTAL APPROPRIATION - INSURANCE CLAIM AND RESTITUTION PROCEEDS. This Ordinance was introduced. ORD-0097-2017 SUPPLEMENTAL APPROPRIATION - PARKS & RECREATION DONATION PROCEEDS This Ordinance was introduced. ORD-0098-2017 TO AUTHORIZE THE MAYOR TO ENTER INTO LEASE AGREEMENT FOR PERSONAL WIRELESS COMMUNICATION FACILITY LOCATED AT THE GAHANNA MUNICIPAL GOLF COURSE. This Ordinance was introduced. E. CONSENT AGENDA: Minutes - To Approve: 2017-0244 Minutes for the Committee of the Whole, Finance & Council Special Meeting from November 13, and Council Meeting from November 6. This Minutes was Approved and Filed on the Consent Agenda. Ordinances on Second Reading: ORD-0071-2017 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH MEACHAM & APEL ARCHITECTS, INC., FEINKNOPF MACIOCE City of Gahanna Page 3 City Council Meeting Minutes November 20, 2017 SCHAPPA ARCHITECTS, INC., TOOLE & ASSOCIATES, AND WILLIAM CONROY, FOR PLAN REVIEW SERVICES FOR PLAN REVIEW, BACK-UP PERSONNEL, AND INSPECTIONS. This Ordinance was Adopted on the Consent Agenda. ORD-0072-2017 TO AUTHORIZE THE MAYOR TO PROVIDE CONSENT LEGISLATION TO THE OHIO DEPARTMENT OF TRANSPIRATION (ODOT) FOR DO6 GUARDRAIL END TREATMENTS FY18, PID 104166, TO ALLOW THEM TO REPLACE GUARDRAIL END TREATMENTS ON HAMILTON ROAD IN THE VICINITY OF I-270; AND TO DECLARE AN EMERGENCY. This Ordinance was Adopted on the Consent Agenda. ORD-0073-2017 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH THE CITY OF COLUMBUS FOR WATER QUALITY LAB TESTING SERVICES FOR 2018 AND 2019. This Ordinance was Adopted on the Consent Agenda. ORD-0074-2017 SUPPLEMENTAL APPROPRIATION - Fleet Program Auction Proceeds. This Ordinance was Adopted on the Consent Agenda. ORD-0075-2017 SUPPLEMENTAL APPROPRIATION - Insurance Claim Proceeds. This Ordinance was Adopted on the Consent Agenda. ORD-0076-2017 SUPPLEMENTAL APPROPRIATION - Water Meter Proceeds. This Ordinance was Adopted on the Consent Agenda. ORD-0077-2017 TO AMEND CHAPTER 135, DEPARTMENT OF PUBLIC SERVICE AND ENGINEERING, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. ORD-0078-2017 TO AMEND CHAPTER 136, CITY ENGINEER, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. ORD-0079-2017 TO AMEND TITLE ONE, STREETS AND SIDEWALK AREAS, TO INCLUDE CHAPTER 903, CHAPTER 907 AND CHAPTER 909, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. ORD-0080-2017 TO AMEND CHAPTER 921, SANITARY SEWER CONNECTIONS AND City of Gahanna Page 4 City Council Meeting Minutes November 20, 2017 RENTAL RATES, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. ORD-0081-2017 TO AMEND CHAPTER 925, SURFACE WATER DAMAGE, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. ORD-0083-2017 TO AMEND CHAPTER 929, WATER CONNECTIONS AND RATES, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. ORD-0084-2017 TO AMEND CHAPTER 933, BACKFLOW PREVENTION, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. ORD-0085-2017 TO AMEND CHAPTER 941, GARBAGE AND RUBBISH COLLECTION, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. ORD-0086-2017 TO AMEND CHAPTER 943, SANITARY REGULATIONS, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. ORD-0087-2017 TO AMEND CHAPTER 945, WEEDS AND GRASS, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. Motion Resolutions: MR-0031-2017 MOTION RESOLUTION TO ADOPT THE DEPARTMENT OF PARKS & RECREATION 2018 PRICING POLICY; SAID POLICY ATTACHED HERETO AS EXHIBIT A. This Motion Resolution was Approved on the Consent Agenda. MR-0032-2017 MOTION RESOLUTION AUTHORIZING THE DIRECTOR OF PARKS & RECREATION PERMISSION TO BID CONSTRUCTION FOR THE WARD 1 PARK, LOCATED OFF MCCUTCHEON ROAD. This Motion Resolution was Approved on the Consent Agenda. MR-0033-2017 MOTION RESOLUTION TO AUTHORIZE THE TRANSFER OF FUNDS IN THE AMOUNT OF $23,323 FROM ACCOUNT NO. 101.348.5111, IT PART TIME TO ACCOUNT NO. 101.348.5249, IT PROFESSIONAL City of Gahanna Page 5 City Council Meeting Minutes November 20, 2017 SERVICES. This Motion Resolution was Approved on the Consent Agenda. End of the Consent Agenda F. PUBLIC HEARINGS: ORD-0102-2017 TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF GAHANNA, OHIO DURING THE FISCAL YEAR 2018. Teal presented the attached budget presentation. Public Comments: Resident requested a hard copy of book; Clerk Banning will get him one. Jeannie Hoffman, said she doesn't understand how they can pass anything without setting aside money for the lawsuit; Larick said that is always in the back of their minds; other members concurred. G. COMMITTEE UPDATES None. H. CORRESPONDENCE AND ACTIONS: Clerk None Council None I. SECOND READING OF ORDINANCES: ORD-0088-2017 TO AMEND CHAPTER 1301, BUILDING CODE, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. A motion was made by Metzbower, seconded by Schnetzer, that the Ordinance be Adopted. The motion carried by the following vote: City of Gahanna Page 6 City Council Meeting Minutes November 20, 2017 Yes: 6- Angelou, Leeseberg, Schnetzer, Larick, Metzbower and McGregor Absent: 1- Renner Approval of the Consent Agenda A motion was made by Angelou, seconded by Metzbower, to approve the Consent Agenda. The motion carried by the following vote: Yes: 6- Angelou, Leeseberg, Schnetzer, Larick, Metzbower and McGregor Absent: 1- Renner J. FIRST READING OF ORDINANCES: None. K. RESOLUTIONS/MOTION RESOLUTIONS: MR-0030-2017 MOTION RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE PERMISSION TO BID ASBESTOS ABATEMENT AND DEMOLITION OF 181 GRANVILLE STREET. A motion was made by Metzbower, seconded by Leeseberg, that the Motion Resolution be Approved. The motion carried by the following vote: Yes: 5- Leeseberg, Schnetzer, Larick, Metzbower and McGregor No: 1- Angelou Absent: 1- Renner L. REPRESENTATIVES: Community Improvement Corporation (CIC) - Leeseberg Leeseberg will have report after next meeting. Mid-Ohio Regional Planning Commission (MORPC) - Angelou Angelou said she'd report after the next meeting. Gahanna-Jefferson Board of Education - Metzbower Metzbower reported the Gala is coming up; will update after next meeting. Convention & Visitors Bureau (CVB) - Renner Leeseberg reported on behalf of Renner: City of Gahanna Page 7 City Council Meeting Minutes November 20, 2017 The Visit Gahanna team successfully made it through Round 1 of the 2017 Holiday Lights Celebration. Despite the cold temperatures, yesterday’s event was quite the success, with thousands of folks in attendance who enjoyed an afternoon of more than 100 activities, a heralded arrival of a jubilant Santa, and, for the first time, fireworks with the tree lighting ceremony. The event drew Gahanna residents as well as visitors from areas throughout Central Ohio. Once again, we were able to generate significant media exposure for Gahanna and the Creekside District through Holiday Lights. I do not yet have promotional and publicity value numbers for the coverage that we received. (We’ll get those numbers after all of the events are concluded.) In the meantime, below is an overview of the TV, radio and print coverage from this weekend: · Multiple segments on Good Day Columbus (WSYX6 and Fox28) on Saturday morning: <http://myfox28columbus.com/good-day-columbus/around-town-g ahanna-holiday-lights> We were able to promote multiple businesses and organizations because of the event, including the Gahanna Historical Society & Settlement, The Mug & Brush Barber Shop, Upper Cup Coffee, Nothing Bundt Cakes, GLHS Lions Locker, GLHS Orchestra program. · NBC4 on Sunday morning: Unfortunately, our multiple segments were cancelled at the last minute due to multiple alarm fire that morning. However, we were able to do one segment live before the crew had to leave. During that segment (which was live at 6:05 a.m. at Creekside Plaza), we promoted the community spirit of Holiday Lights, mentioning the work of the Gahanna Parks & Recreation Department in decorating the plaza and the work of Make Gahanna Yours in decorating the island. · Radio interview with Ken Stevens on WTVN 610 · 10 p.m. news on Fox28 and 11 p.m. news on WSYX 6 on Sunday evening: The Holiday Lights Celebration (including fireworks display) was a “teaser” lead in to both news segments AND both news programs featured an extended segment on the Holiday Lights Celebration. · Columbus Dispatch, Monday, 11/20: Featured on the front page of the Metro section of today’s Dispatch, as well as on a full page inside the section. Here is a link to the online article: City of Gahanna Page 8 City Council Meeting Minutes November 20, 2017 <http://www.dispatch.com/news/20171119/gahanna-kicks-off-sea son-with-holiday-lights-celebration> (It should be noted that every picture features a VISITOR who attended the event…) Overall, the Holiday Lights Celebration drew tremendous coverage for the City and for the Creekside District, with thousands of visitors and residents in attendance. Many thanks to those of you who were able to make it yesterday and volunteer some time. A super result of great teamwork. We are very grateful for the support and partnership that we share with the various city departments and thank them for their help. Next up for our staff is the Santa Race 5k & Little Reindeer Dash, scheduled for Sat., Dec. 2 (more than 500 runners already registered- a new high) and the Meijer Holiday Character Breakfast, scheduled for Sat., Dec. 9. Volunteer slots for the Race are full; however, we could still use some helping hands for the Breakfast on Dec. 9. We also are putting the finishing touches on the upcoming launch of our new, family-oriented Herbal Trail Adventure Pass (launching in January), starting work on a brand new project (to be unveiled in February), working on our year-end reporting numbers in anticipation of our February annual meeting, AND developing our marketing plan for the coming year. Finally, on Oct. 31 - Nov. 2, Visit Gahanna staff attended the annual Ohio Conference on Travel, which was held in Akron, OH. More than 400 professionals from the travel and tourism industry in Ohio were present for the Conference, which included workshops, keynote presentations, and the annual RUBY Awards luncheon (which are awarded to Recognize Uncommon Brilliance Yearly in tourism marketing efforts). Visit Gahanna was honored with 5 awards for our marketing efforts during the luncheon, including four First Place awards - Best Brochure (for our Weddings marketing campaign); Best Newsletter (for our “Weekly Happenings” newsletter); Best Mobile App (for our new “Visit Gahanna” app, which was launched on June 15, the day before the 19th annual Creekside Blues & Jazz Festival); and Best Print Advertisement (for our Herbal Cocktail Trail campaign); and one Second Place (Citation of Excellence) Award - for our CBJF Marketing Brochure. M. OFFICIAL REPORTS: Mayor Mayor said the Holiday Lights was a huge success; promote Small City of Gahanna Page 9 City Council Meeting Minutes November 20, 2017 Business Saturday; have a nice Thanksgiving. City Attorney Ewald said have a great Thanksgiving. N. COUNCIL COMMENT Angelou said the Holiday Lights were fabulous; thanked the CVB, all City Staff for all they do; special thanks to Laurie Jadwin. McGregor concurred. Schnetzer echoed the same; congrats to everyone who helped make it successful; Happy Thanksgiving. Leeseberg concurred; what a successful event this year for the Holiday Lights; made TV; Happy Thanksgiving. Larick shared the same opinion; CVB does a great job; Happy Thanksgiving. O. EXECUTIVE SESSION A motion was made by Metzbower, seconded by Schnetzer, to go into Executive Session under authority of Section 5.40(a) of the Council Rules of Procedure to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the public employee, official, licensee, or regulated individual requests a public hearing. President Larick requested Council attend the Executive Session to be held in the Law Library. Council rose to Executive Session at 8:02 p.m. Council rose to report from Executive Session at 8:13 p.m. with no action taken. Yes: 6- Angelou, Leeseberg, Schnetzer, Larick, Metzbower and McGregor Absent: 1- Renner P. ADJOURNMENT by Larick at 8:14 p.m. City of Gahanna Page 10 City Council Meeting Minutes November 20, 2017 City of Gahanna Page 11