City Council

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes City Council Brian D. Larick, President Jamie Leeseberg, Vice President Karen J. Angelou Nancy R. McGregor Brian Metzbower Stephen A. Renner Michael Schnetzer Kimberly Banning, Clerk of Council Council may caucus at 6:30 p.m. Monday, March 5, 2018 7:00 PM City Hall, Council Chambers A. CALL TO ORDER - Invocation, Pledge of Allegiance, Roll Call Gahanna City Council met in Regular Session on Monday, March 5, 2018, in Council Chambers of City Hall, 200 South Hamilton Road, Gahanna, Ohio. President of Council, Brian D. Larick, called the meeting to order at 7:00 p.m. Vice President of Council, Jamie Leeseberg, delivered an Invocation followed by the Pledge of Allegiance. Agenda for this meeting was published on March 2, 2018. Present 7 - Karen J. Angelou, Jamie Leeseberg, Stephen A. Renner, Michael Schnetzer, Brian D. Larick, Brian Metzbower, and Nancy R. McGregor B. ADDITIONS OR CORRECTIONS TO THE AGENDA. ORD-0003-2018 TO REZONE 5.7316+/- ACRES OF PROPERTY TO SUBURBAN OFFICE (SO); SAID PROPERTY LOCATED AT 748 AND 760 TAYLOR ROAD; PARCEL ID NO. 025-003911 AND 025-003928; TRILOGY; ROSS OBERHAUSEN, APPLICANT. Larick asked for Assistant City Attorney Kristin Rosan to review procedural response on appropriate steps; Rosan said under Rules of Procedure, the Council for the City of Gahanna, Article 14.10, states any rule contained herein for a specific instance by majority vote of Council, provided such action is not in violation of the Charter of the City of Gahanna or the laws of the State of Ohio; if the motion is to suspend rule relating to same day reconsideration; will not be prohibited by Charter or State of Ohio; the motion would be pursuant to 14.10 to suspend 11.14s limitation to reconsideration to the same meeting. A motion was made by Leeseberg, seconded by Metzbower, to suspend the City of Gahanna Page 1 City Council Meeting Minutes March 5, 2018 City Council Rules of Procedure, in regards to Section 11.14, reference ORD-0003-2018. Discussion on the Motion: Schnetzer asked motioning parties for justification behind this or motivation; Leeseberg said has come to his attention there is new information available; one party who spoke against project is now in favor; also understands the new land use plan draft impacted decision; now understands it will not be significantly different from what is currently planned for that area; believe we need to look at an $18 million dollar project; Schnetzer said his position is that the information was available; was aware of the jobs and the investment; being a Council liaison for the Land Use Plan Steering Committee, cannot speak to how this area will change; think the proper procedure is if there is a change to the application, or new information, would be appropriate to resubmit rather than ask Council to suspend rules; this seems to be a pattern of this particular law firm when, in layman’s terms, “things do not go their way”; should not have a second set of rules for that party; recommends they resubmit the application; McGregor asked if this will be sent back to Committee; Larick said current motion is to suspend rules; will be another motion to bring ORD-0003-2018 back to a regular meeting and discuss at next week’s committee; McGregor asked how long we have known this was in the works tonight; Leeseberg said did not know how to do it procedurally two weeks ago; was working on this; added that this did not fail two weeks ago, this was a tie vote due to an absence; was a project recommended by staff; Metzbower said point of clarification this is for simple suspension of the rules; Larick confirmed said with regard to ORD-0003-2018. The motion carried by the following vote: Yes: 4- Angelou, Leeseberg, Renner and Metzbower No: 3- Schnetzer, Larick and McGregor After motion complete: Angelou asked that the people that have spoken against this project be notified; Larick said as means of process, will do that for his constituents; have a communication path that we can do that through Council. A motion was made by Leeseberg, seconded by Metzbower, to reconsider ORD-0003-2018 at the next Regular Council Meeting on March 19, 2018 and to discuss in Committee of the Whole on March 12, 2018. Discussion on the Motion: Schnetzer said again, disappointed that this tactic is being deployed; think about the public; presumably this will be given another introduction at Committee and come back; argue that is a short time frame for those that wish to speak and have time conflicts; those folks will be under represented; those with a hand in this are over represented; disagree that this is the correct path; believes proper path is resubmitting application; want key stakeholders adequate time to be involved; McGregor said will disclose that her nephew lives 3 doors next to this property; his opinion or non-opinion has no bearing on this case; wanted to disclose that information and say it does not impact her decision; Leeseberg added that this did go through proper channels; McGregor said the proper channel is City Council and it already went through Council appropriately; is not just to Planning Commission and done; comes to us for a reason; Schnetzer said it did go through those City of Gahanna Page 2 City Council Meeting Minutes March 5, 2018 channels and application was not approved; seems to be unsatisfactory to applicant; difficult for him to view this other than trying to gain the upper hand in this process; rather than allowing all key stakeholders to be involved. The motion carried by the following vote: Yes: 4- Angelou, Leeseberg, Renner and Metzbower No: 3- Schnetzer, Larick and McGregor C. HEARING OF VISITORS. 1. School Board Update Not present. D. INTRODUCTIONS AND ASSIGNMENT TO COMMITTEE: Vice President Leeseberg introduced the items under Section D. Ordinances - To Be Introduced and Assigned to Committee: ORD-0018-2018 TO ADOPT A MORATORIUM ON APPLICATIONS FOR, AND THE GRANTING OF BUILDING PERMITS, CERTIFICATES OF OCCUPANCY FOR ANY BUILDING, STRUCTURE, USE OR CHANGE OF USE THAT WOULD ENABLE THE CULTIVATION, PROCESSING, DISTRIBUTION OR SALE OF MEDICAL MARIJUANA FOR A PERIOD NOT TO EXCEED SIX MONTHS. This Ordinance was Introduced. ORD-0020-2018 TO ACCEPT THE FINAL PLAT FOR THE CRESCENT AT CENTRAL PARK SECTION 1; CONSISTING OF 21.156+/- ACRES LOCATED NORTH OF TECH CENTER DRIVE; PARCEL ID NO. 025-003905; CURRENT ZONING SELECT COMMERCIAL PLANNED DISTRICT (SCPD); LARRY CANINI, APPLICANT. This Ordinance was Introduced. ORD-0021-2018 TO ESTABLISH THE NAME PARC DRIVE, FOR A NEW ROAD. This Ordinance was Introduced. City of Gahanna Page 3 City Council Meeting Minutes March 5, 2018 ORD-0022-2018 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH AQUATIC RENOVATION SYSTEMS, INC. FOR THE INSTALLATION OF A PVC MEMBRANE FOR THE FRONT GAHANNA SWIMMING POOL. This Ordinance was Introduced. Yes: 7- Angelou, Leeseberg, Renner, Schnetzer, Larick, Metzbower and McGregor E. CONSENT AGENDA: Minutes - To Approve: 2018-0044 2/19/2018 Council and 2/26/2018 Committee Minutes These Minutes were Approved and Filed on the Consent Agenda. Ordinance: Introduce, Waive Second Reading, Adopt as Emergency: ORD-0019-2018 TO AUTHORIZE THE MAYOR TO SIGN A SOFTWARE AS A SERVICE (SaaS) AGREEMENT WITH TYLER TECHNOLOGIES; AND TO DECLARE AN EMERGENCY. This Ordinance was Adopted on the Consent Agenda. Ordinances on Second Reading: ORD-0012-2018 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT FOR THE 2018 FISCAL YEAR WITH THE FRANKLIN COUNTY PUBLIC DEFENDER COMMISSION TO REPRESENT INDIGENT PERSONS BEFORE THE FRANKLIN COUNTY MUNICIPAL COURT CHARGED WITH VIOLATIONS UNDER GAHANNA ORDINANCES. This Ordinance was Adopted on the Consent Agenda. ORD-0014-2018 SUPPLEMENTAL APPROPRIATION - Central Park TIF Fund This Ordinance was Adopted on the Consent Agenda. ORD-0015-2018 SUPPLEMENTAL APPROPRIATION - Street Lights This Ordinance was Adopted on the Consent Agenda. ORD-0017-2018 TO AUTHORIZE THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING (MOU) FOR A PILOT PROJECT BETWEEN GAHANNA, MORPC, AND JADETRACK TO UTILIZE THEIR ENERGY BENCHMARKING SOFTWARE TO COMPARE OUR ENERGY USE City of Gahanna Page 4 City Council Meeting Minutes March 5, 2018 AND DOCUMENT REDUCTIONS IN ENERGY USE. This Ordinance was Adopted on the Consent Agenda. Motion Resolutions: MR-0012-2018 PERMISSION TO BID THE CLAYCRAFT ROAD FIBER NETWORK EXPANSION. This Motion Resolution was Approved on the Consent Agenda. MR-0013-2018 PERMISSION TO BID ROAD SALT FOR THE 2018-2019 SEASON. This Motion Resolution was Approved on the Consent Agenda. Approval of the Consent Agenda A motion was made by Schnetzer, seconded by Renner, to approve the Consent Agenda. The motion carried by the following vote: Yes: 7- Angelou, Leeseberg, Renner, Schnetzer, Larick, Metzbower and McGregor End of the Consent Agenda F. PUBLIC HEARINGS: G. COMMITTEE UPDATES Schnetzer said Land Use Plan Steering Committee - 3rd meeting suspended due to scheduling conflicts; is April 3rd at 7:30 a.m.; Leeseberg said Code Review Committee bringing sidewalk and fence code at next meeting; also reached out for Food Vendors; Larick asked for expected time response; Leeseberg said expects it back the last Committee of the Whole of March. H. CORRESPONDENCE AND ACTIONS: Clerk None. Council Leeseberg said Metzbower received a large bag of thank you notes from High Point; first time received; quite pleased. City of Gahanna Page 5 City Council Meeting Minutes March 5, 2018 I. SECOND READING OF ORDINANCES: ORD-0013-2018 TO AUTHORIZE THE HOUSING OFFICER TO EXECUTE A COMMUNITY REINVESTMENT AREA (CRA) TAX ABATEMENT AGREEMENT WITH CP ROAD, LLC, FOR A SEVENTY FIVE PERCENT (75%) REAL ESTATE PROPERTY TAX ABATEMENT FOR A PERIOD OF SEVEN (7) YEARS FOR PROPERTY LOCATED AT 671 CROSS POINTE ROAD, PARCEL ID NO. 025-013186. A motion was made by Renner, seconded by Metzbower, that the Ordinance was Adopted. The motion carried by the following vote: Yes: 7- Angelou, Leeseberg, Renner, Schnetzer, Larick, Metzbower and McGregor J. FIRST READING OF ORDINANCES: K. RESOLUTIONS/MOTION RESOLUTIONS: L. REPRESENTATIVES: Community Improvement Corporation (CIC) - Leeseberg No report. Mid-Ohio Regional Planning Commission (MORPC) - Angelou Meeting next Thursday; Embracing Growth last Thursday; had a development director from Charlotte, NC present; someone from Austin, TX, and an architect that worked in the Nashville area; talked about the growth and problems they had; Tom Wester, Planning Commission member, showed up as well; was there representing the City and the Commission; brought a lot of information and ideas like our Insight2050; is on the mark for what is needed; growing by an amazing percentage; told the gentleman from Austin, TX, we were disappointed in them taking our crew. Gahanna-Jefferson Board of Education - Metzbower Metzbower said monthly meeting this Thursday at Clark Hall at 7:00. Convention & Visitors Bureau (CVB) - Renner Renner said had annual breakfast meeting last Thursday; more than 100 City of Gahanna Page 6 City Council Meeting Minutes March 5, 2018 stakeholder attendees; Mr. Brooks lead a small group workshop with stakeholders in community afterwards; VisitGahanna would appreciate the support; Herbal Cocktail Trail 2.0, features all herbal cocktails, passports expected late March; VisitGahanna's Laurie Jadwin will be in attendance for the Governor's State of the State; Creekside Blues & Jazz lineup will be announced this week; next Friday is deadline for Food Vendors; more information available on their website. M. OFFICIAL REPORTS: Mayor Kneeland said Chamber breakfast is first state of City; second one is March 22nd at Academy; Land Use Plan already mentioned; is ongoing project; looking for great feedback from public; Anthony Jones, Development Director, is leaving for China this Friday; being sponsored; going for Ohio Business Development; have already seen payback from last year's visit; will extend IPERC (International Partnership of Education Research and Communication) invitation; said a mayor in China invited to attend a sister city event; they have a short restriction on travel but they still want to pursue that; they are paying to extend Anthony's trip so they can meet with him; looking forward to that; purpose of trip is to focus on Ohio Business; they are seeking others to go with them on these type of things; completed two projects in 2016 that will retain jobs; will have $11 million in capital project; have 13 active projects with more retained jobs; has potential to increase capital investment; also saw Mr. Wester at MORPC; was in another meeting in front room; Regional Data Advisory Committee is gearing up for 2018; looking forward as it progresses. City Attorney Assistant City Attorney Kristin Rosan, commented on possible need for another motion; requires when Planning Commission makes recommendation for change, action needs taken within 90 days; appears Planning Commission recommended approval on Dec. 6th, 2017; this is the first meeting after the 90 days; believes a motion was needed to grant an additional 60 day extension beyond the 90 days; is a Charter requirement; Larick asked if an extension is required now, based on language that it can be extended an additional 60 days; Rosan said 90 days falls tomorrow; at next meeting, will need to vote to extend; Metzbower asked if that makes tonight’s vote null and void; Rosan said no, has been reconsidered; at next meeting will need to extend timeline for consideration; Larick confirmed final opinion is what; Rosan said at next regular meeting, will need to extend for an additional 60 days per Charter; no action required at this time. City of Gahanna Page 7 City Council Meeting Minutes March 5, 2018 N. COUNCIL COMMENT Metzbower said forwarded this email along today; the Ohio Restaurant Association will be holding a large meeting in Gahanna on March 7th; is a statewide association; great honor to have them in our City; will be at Creekside Conference and Events Center; program will focus on what is driving business growth in Ohio's 3 largest cities; will have people from the major commerce groups of Columbus, Cincinnati, and Cleveland; encourages everyone to attend; special thank you to Gahanna Area Arts Council (GAAC) who held big event recently; looking to get people involved; this is something that can do so much; can bring spirit and price to a City and economic growth; encourages everyone to get involved; said great job to CVB; outstanding event at the breakfast event; presenter really hit a homerun; someone recognized nationally for his knowledge; showed how important a branding project can be for a community. Renner said attended the Land Use Public Meeting; was a really constructive thing to do; wishes more participated; is a very good exercise to do; we are trying and reaching out to residents; need to find ways to get people to wake up; there are a lot of parcels in this town that will be developed; people need to pay attention to the future of Gahanna. Angelou said will be attending State of State tomorrow evening; said CVB was spectacular; we have such a unique place here in Gahanna; thanked Laurie and the ladies of the CVB; they do a terrific job; also going to Experience Columbus' annual meeting next week. McGregor said also attended CVB; workshop after was great opportunity; explained what branding is and is not; if you want to have an active downtown, have to have activities 250-300 days out of the year; does not have to be a big concert; also works with the Bed and Breakfast at the Gahanna Historical Society; a gentleman was coming here for a tattoo at American Crow here in Gahanna; had to make appointment 6 months in advance and came from the British Columbia; artist there has a lot of followers on Instagram. Leeseberg said CVB event well covered; appreciates the work those folks do. Larick said breakfast was very good; speaker did a good job of connecting the branding dots and how those can be driven in a branding project; was a very good presentation to explain that interconnection and value. City of Gahanna Page 8 City Council Meeting Minutes March 5, 2018 Metzbower said follow-up to downtown activities; that is something GAAC is looking to do; great resource for us. O. EXECUTIVE SESSION President Larick requested Abby Cochran, Director of Human Resources, attend the Executive Session. Executive Session will be held in the Council Conference Room. Council rose to Executive Session at 7:49 p.m. Council rose to report from Executive Session at 7:59 p.m. with no action taken. A motion was made by Leeseberg, seconded by Renner, to go into Executive Session under authority of Section 5.40(a) of the Council Rules of Procedure to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the public employee, official, licensee, or regulated individual requests a public hearing. The motion carried by the following vote: Yes: 7- Angelou, Leeseberg, Renner, Schnetzer, Larick, Metzbower and McGregor P. ADJOURNMENT 7:59 p.m. by Renner City of Gahanna Page 9