Committee of the Whole

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Stephen A. Renner, Chair, Karen J. Angelou, Ryan P. Jolley, Thomas R. Kneeland Brian D. Larick, Jamie Leeseberg, Michael Schnetzer Kimberly Banning, CMC, Clerk of Council Monday, October 26, 2015 7:00 PM Council Committee Rooms CALL TO ORDER Chair Renner called the meeting to order at 7:00 p.m. Additional Attendees: Rob Priestas, Dottie Franey, Niel Jurist, Diana Redman, Troy Euton, Mayor Stinchcomb, Anthony Jones, Chief Dennis Murphy, Jennifer Teal, Rory Gaydos, Chief Fred Kauser, Nancy McGregor. Present 6 - Thomas R. Kneeland, Brian D. Larick, Jamie Leeseberg, Karen J. Angelou, Michael Schnetzer, and Stephen A. Renner Absent 1 - Ryan P. Jolley UPDATES FROM THE FIRE DEPARTMENTS 1. Mifflin Township Fire Department Kauser said total incidents were up a little bit; the flu season has begun; auto accidents remain consistent through August and September; will see a short spike with a change in weather; entering the high risk period for structure and residential fire due to fireplaces and furnaces; continuing to put out education on the topic; have a property on Agler Road, just east of N Stygler; live fire training Sunday, November 15; should be done by 3:00 p.m.; usually takes 3-4 months of planning; in the process of notifying adjacent property owners; prevailing winds should move the smoke away from the site; should not impact homes in the area; working with the service staff and police department; want to make the community aware; Leeseberg suggested a panel near 62 and Stygler so people are not calling the police when they see the smoke; Franey said will talk with the streets department and arrange the signs if they are available; Kauser said they can cancel up to the day of the event; Jefferson Township and Plain Township and some of Columbus will be participating that day; Station 134 was scheduled for roof repairs; made decision to replace roof due to recent weather damage; a MECC consortium is being set up with a government board; just had first meeting; will give an update as we have that information; City of Gahanna Page 1 Committee of the Whole Meeting Minutes October 26, 2015 monitoring each day the impact of traffic on service delivery in reference to the Hamilton Road widening project; currently transporting with Mifflin Township ambulances; rare we are using mutual aid ambulances; understood there was a question about the EPA in the industrial park; Redman said her question was answered; said she was not aware we had hazardous materials stored in Gahanna; Kauser said they were in violation as we are not supposed to have those materials stored in the City; they've now been put on further notice; EPA and the fire department can and will do follow up inspections; Redman said the company has filed to get rid of the rest of the containers and do final inspection; provided that information to Service; Kauser said they are permitted to issue citations for such violations; said their response plan is up to date and was recently reviewed. 2. Jefferson Township Fire Department Chief Shull was unable to attend and give an update. 2015-0255 Mifflin Township Fire Update ITEMS FROM THE CITY ENGINEER 1. Supervisory Control and Data Acquisition System Software Upgrade Contract Priestas said this is a request for an ordinance; currently utilize this system to monitor our water distribution system as well as portions of our sanitary sewer collection system; notified by IT that the operating system that houses the software will no longer be supported; as a result it was investigated if we wanted to stay on the physical server and purchase new or move to a virtual server; it was determined that the additional server was the best option; current software we have is not capable of being supported in a virtual environment; reviewed many options in regards to vendors and agreements; chose Engineered Midwest Solutions as offering the best product and support; request legislation to authorize the Mayor to enter into agreement; request emergency legislation be added so it can be completed by the end of the year; funds have already been appropriated. RECOMMENDATION: Adopt as Emergency, Consent Agenda. 2. Foxwood Section 3 ST 831 & SA 832 – Accept Infrastructure Priestas said this is a single family subdivision; developer requested appurtenances be accepted; requesting an Ordinance to accept City of Gahanna Page 2 Committee of the Whole Meeting Minutes October 26, 2015 infrastructure; developer requested waiver and emergency so they can begin the process before winter and as soon as possible. RECOMMENDATION: Waiver of Second Reading, Adopt as Emergency, Consent Agenda. 2015-0227 City Engineer Supporting Documents ITEMS FROM THE DIRECTOR OF PARKS & RECREATION 1. AT&T Utility Strip Easement Euton said these are routine easements for the Big Walnut Trail Section 5; need to grant an easement to AT&T; will facilitate a space for AT&T to relocate their pole line; is out of the normal right-of-way which is why an easement is requested; Larick asked if things can be buried during this process; Euton said we can at our expense, which is several hundred thousand dollars; they are relocating this at their expense but will not bury it at their expense; said they had no interest in burying because of the expense of the underground work; the pole line services all their customers and not necessarily just to our facility; Leeseberg said this is a non-exclusive easement; Euton said currently it is just them; would use it for our own use or dedicated to someone else as we permit. RECOMMENDATION: Consent Agenda. 2. AEP Utility Pole Easement Euton said this is a similar situation but with AEP; near the Mccorkle park soccer field; realignment of the trail that requires a pole to be moved from the east side; they are requesting additional easement; Kneeland asked if there is any underground work we need to do for the project; Euton said there is some; some storm work but no utility underground work; nothing significant; said all of that work is already complete; project is almost near completion. RECOMMENDATION: Consent Agenda. 2015-0238 Parks & Recreation Supporting Documents DISCUSSION Leeseberg said just an update: Franklin County Soil and Water had a conference; said Gahanna was mentioned several times; impressed that our City was mentioned numerous times. REPORT FROM THE DEVELOPMENT DEPARTMENT - ONLY FOR REVIEW City of Gahanna Page 3 Committee of the Whole Meeting Minutes October 26, 2015 2015-0233 Development Department Report ADJOURNMENT: 7:22 p.m. Kayla Holbrook, Reporting City of Gahanna Page 4