Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Brian D. Larick, Chair Stephen A. Renner, Brian Metzbower Nancy R. McGregor, Karen J. Angelou Michael Schnetzer, Jamie Leeseberg Kimberly Banning, CMC, Clerk of Council Monday, March 14, 2016 7:00 PM Council Committee Rooms CALL TO ORDER Chair Larick called the meeting to order at 7:00 p.m. ADDITIONAL ATTENDEES: Rob Priestas, Anthony Jones, Dottie Franey, Ken Shepherd, Glen Dugger, Fred Kenimer, Diana Redman, Kimberly Banning, Troy Euton, Abby Cochran, Joann Bury, Shane Ewald, Lieutenant Spence. Present 7 - Stephen A. Renner, Brian Metzbower, Brian D. Larick, Nancy R. McGregor, Karen J. Angelou, Michael Schnetzer, and Jamie Leeseberg PENDING LEGISLATION 1. ORD-0073-2015 TO REZONE 4.19+/- ACRES OF PROPERTY AS L-SO, LIMITED OVERLAY SUBURBAN OFFICE; SAID PROPERTY LOCATED AT RIDENOUR ROAD, IMPERIAL RISE #3, PART OF RESERVE "A"; PARCEL ID NO. 025-013236; CURRENT ZONING RID, RESTRICTED INSTITUTIONAL DISTRICT; FRED KENIMER, LAND OWNER'S PROPERTY COORDINATOR, APPLICANT. Jones said nothing to add from the public hearing; property owner and their agent is here to answer any questions; Larick asked if Council had any questions; McGregor asked if this was typical to do without a plan; Larick said in his experience, no; it is a request of the property owner; Angelou said most cases they are just zonings; there is no immediate plan to build; will reiterate that this is taking it back to what it was originally; they followed what the City asked; any zoning is just a zoning; not everything should require a plan or we would not have people coming into the City; do not know if the property will be sold; Dugger said the challenge is that if you put a sign on the property for sale the call coming in will ask what it is zoned and what the use could be; that does not include what most people would want to use the property for; trying to short-circuit the process; still needs to do a final development plan if the property is purchased and developed; we still have to go through a lengthy process with staff and Planning City of Gahanna Page 1 Committee of the Whole Meeting Minutes March 14, 2016 Commission; Angelou asked if someone wanted to build an R-3 project they would have to come back for another rezoning; Dugger said they would; McGregor said when there is a zoning change, there is typically a project in mind, that was her question; Leeseberg said a lot of the times a sale can be contingent upon the zoning change; trying to start the process ahead of that; Schnetzer asked why this was originally changed and what the motivation was; asked what the City's motivation was; Jones said they created an RID category; the owners process may have changed, will let him speak to that; in 2008 the City recognized that there was not a standard classification for those uses now under RID; Larick asked why that would be important; Jones said there were not clear guidelines as to how those properties could be developed and used and the restrictions; we wanted to make that uniform and allow it to be one standard; they have different requirements and they are in the middle of residential areas; wanted some level of standards to protect the neighbors; did it uniformly across the City; for government, school and church properties; believe at that time the owner was going to construct a church on that site; Larick asked the consequences and the situation had the zoning not changed; Jones said the standards of development, setbacks, parking, FDP would not be the same; Larick asked at the date of the change of RID, if they did not make that change, what would be the impact; Jones said would depend on the property and depend on the development; this was prior to his time here; Dugger said when the property was annexed in 1986 it was zoned SO; possibly there are plans out there that it would be used for SF; in 2001 and 2002, federal legislation changed in regards to churches property law; religious rights were tense; congress wanted to make clear that churches were to be treated like other forms of public accommodations; a church from a land use perspective, is very similar to movie theaters; a room with lots of seats; in terms of the activity that occurs; congress asked that City's treat these similar and not distinguish between the religious components; City of Gahanna looked at the regulations and types of activity occurring; saw that it was similar to what happened in schools and other types of public institutions; may City's did what Gahanna did and created a new zoning district; historically there was a lot of tension between churches and cities, like parking because they were typically built in residential areas; the City tried to group those uses together, like schools, churches and other institutional uses; City went to owners, like Fred Kenimer, and asked for this change; the City was adopting this City-wide; the property owner had the intention of building a church and thought it should then be zoned in that category; now finding we do not want to build a church but are limited to those restricted uses; Schnetzer thanked Jones and Dugger; McGregor said remember they would bring owners in groups of ten to change those zonings over; Angelou said if the zoning goes through and the possibility that something will come in, ask that there be citizen input City of Gahanna Page 2 Committee of the Whole Meeting Minutes March 14, 2016 from people around; do not want something built there that people are upset by; said Parkside is in that same area and has been there since about that same time; has never been a problem for that area; Dugger said that is something they have tried to do; the Final Development Plan process is a noticed hearing; the City engages the citizens; in either event, it will happen; Angelou said the building has been there and if that has been the use for some time, saying it will be nice to engage the citizens. RECOMMENDATION: Regular Agenda ITEM FROM THE DIRECTOR OF PARKS & RECREATION 1. Fireworks Contract - Rozzi, Inc. ORD-0029-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH ROZZI INC. DBA ROZZIS' FAMOUS FIREWORKS, TO FURNISH AND LAUNCH THE FIREWORKS DISPLAY ON JULY 4, 2016; AND TO DECLARE AN EMERGENCY. Euton said this is a request to enter into proposal with Rozzi Fireworks; this is an event like we have had many years ago; this is the Mayor's wish to bring this back to the City; he has been meeting with members of the Golf Depot and getting their support; this contract puts a show on the 4th of July; similar to what we have had in the past; not proposing a freedom festival like in the past; do plan to work with the community and others to have music going on at Creekside that afternoon; want to restore the tradition to the Olde Gahanna area; this request is to enter into contract with the Fireworks company; McGregor said the last time we put a deposit down; asked what happened to it; Euton said it was lost but believe it was credited to the show at the Golf Depot; said we did not originally pay that deposit but did after the second year not putting on the fireworks; can do more research; Larick said this is a transfer from the Development Department to pay for it; how does this relate to Development; Euton said this is for the community; drives people to the City, which helps market the City; Parks has already planned to fund the fireworks; Development is coming onto that scene; Larick asked if administration was going to commit to getting donations; Euton said working hard to get there; had a couple large donors at the table; do not believe we will have trouble getting those funds; will be working with businesses; Larick wanted a complete accounting of the single event; want to understand how we end up in the end; Euton said they are working to create an independent line in the budget; working with Finance now; will keep tight accounting this year so we can appropriately budget in the future; Schnetzer said the $20K being requested, is significantly less than what the past has cost; Euton said that is just to shoot the City of Gahanna Page 3 Committee of the Whole Meeting Minutes March 14, 2016 fireworks off; does not include other costs, like policing; will account for all direct costs; those funds are already in the budget that we have today; those are smaller expenses typically handled at the staff level; in the past we have accounted for that internal labor; will not be an additional direct cost; the time and cost of those individuals can be tracked to see how much each department spent; the numbers we have seen represented in the past, have included all those numbers; also had concession trailers and projected revenues in the past; not doing a full freedom festival like in the past; traffic and crowd control will still involve other departments; the internal labor from our force accounts were not represented as they were already appropriated for; Schnetzer said we can anticipate not seeing police overtime coming back as a supplemental; Euton said would not think so; the overtime accounts should be substantial to cover the event; Schnetzer asked what the fundraising will be covering or deferring; Euton said the direct costs except internal labor; not sure if that is a $25 or $28K number; if able to raise that we will use it toward next years allocations; will raise all that we can raise; specific corporations we are talking to; another donor will match up to $8K raised by the community; $25-28K is the range we are looking at now; Schnetzer asked if they will be coming back for more funds; have to plan forward to be successful the day of; will make other adjustments in the Parks & Recreation Department if we do not meet the fundraising goal; can discuss this in the fall to see where we came in; the $20K should cover it; Angelou said it is wonderful that the fireworks are coming back; a lot of competition for things coming in the future; need to be careful so we do not disrupt the other events coming up; Euton said that is something we have struggled with for years; there will always be that competition; said Mayor Kneeland has charged to bring us together to start discussing a community strategy when it comes to that; we are aware it has been a problem; this year everyone is on their own but in 2017 we will have a more organized structure; Angelou believes it is important they become part of the community; likes the strategy of having those conversations; Euton said requested an emergency; we are late in the game; there is a deposit associated with this contract. RECOMMENDATION: Regular Agenda ITEMS FROM THE DIRECTOR OF HUMAN RESOURCES 1. Memorandum of Agreement with MORPC ORD-0026-2016 TO AUTHORIZE THE MAYOR TO SIGN A MEMORANDUM OF AGREEMENT WITH MID-OHIO REGIONAL PLANNING COMMISSION (MORPC) IN ORDER TO PARTICIPATE IN THEIR LOCAL GOVERNMENT INTERNSHIP PROGRAM. City of Gahanna Page 4 Committee of the Whole Meeting Minutes March 14, 2016 Cochran said both items are related; this is related to MORPC's internship program; requesting the Mayor be able to sign an agreement with MORPC so we can participate; we are looking at 4 interns coming for the summer; McGregor asked why we have to pay $600 to get interns; can call a college and get any interns that apply without a fee; Euton said from his experience in interviewing, it is time consuming and we don't always get a good match up; MORPC posts the position, will pull pre-qualified candidates, interview, and talk with applicants about the fit to our needs; the coordinator of MORPC will call us and ask if we are interested in a specific person; takes a lot of the work away from us; Angelou said they also do the training and look for specific interns; it was an amazing success last year; they match people up to the specifics; Larick asked how many we had last year; Jones said yes one, for our department; he is doing work for us now, despite not being an intern; Angelou said a lot of the cities have hired these interns; there is training that needs to be done for interns that MORPC takes care of; Cochran said this is huge, especially if they have not held a job before. RECOMMENDATION: Consent Agenda 2. Transfer of Funds MR-0012-2016 MOTION RESOLUTION TO AUTHORIZE THE TRANSFER OF FUNDS IN THE AMOUNT OF NINETEEN THOUSAND TWENTY NINE DOLLARS ($19,029) TO FUND THE MID-OHIO REGIONAL PLANNING COMMISSION (MORPC) INTERNSHIP PROGRAM. TRANSFER DETAIL ATTACHED. See previous discussion. RECOMMENDATION: Consent Agenda ITEM FROM CITY COUNCIL 1. GoForward Gahanna Strategic Plan Process Update 2016-0082 GoForward Gahanna Strategic Plan - Supporting Documents Renner said in 2015 we asked for a strategic plan; would like a guidance document, we found that through this process in past experiences, a document is more preferable; to initiate the creation of such a document we attended a work session to draft the priorities; the public was invited to review the Strategic Plan; the attendance was about 100; it was definitely well received; would like to ask, what everyone sees as the next part of this; Schnetzer confirmed the goals and priorities; Renner said thought at one point we were looking at City of Gahanna Page 5 Committee of the Whole Meeting Minutes March 14, 2016 going towards adopting this in a formal matter and the need to have or provide other opportunities for public engagement; that could be simply coming to Council and filling out speaker slips; Larick said this is in reference to the program and the document attached; don't see any action but just information in the document; Renner asked if we as Council want to adopt this in a formal way; will give directive to administrative; Angelou said the document it makes the Strategic Plan exist; Metzbower asked if there were going to be additional things added to the document; Renner confirmed; Angelou said we should have the whole document; Renner said we wait for the final details to be put in by the departments and then given back to City Council; Larick said yes and we can have the opportunity to ask questions; Angelou said at that point we would be trying to put together a master plan; those documents that have historically been there and are of value; thinks we should wait to have those objectives; Euton said we are starting that next week by each department; Renner said Managing Results is coming to do something similar like done with Council; Angelou said it was introduced last week and was a wonderful turnout; said there were some places you could put your thoughts; asked if we would continue asking for ideas from the community; Renner said he did ask, if we are interested in advertising to come to the next few Council meetings to give feedback; Schnetzer asked what they need now out of the document that would allow them to begin strategizing or implementing any tactics to incorporate this into the budget; Bury and Euton said they do not believe so; where we are in the calendar year we will focus on the action plan and look at the broad view goals; departments will have the opportunity to bring those items forward; may be a change but thinks we are on a timeline that makes sense; Banning asked if we should bring this to the next Committee after administration; Council agreed. ITEMS FROM THE CLERK OF COUNCIL 1. Council Chambers Audio Equipment Banning said President Renner requested quotes to resolve the issues in Chambers; had issues of people not being able to hear; had two vendors come in; Sound Communications and Genesis; Genesis can do a sound diagnostics; IT was involved and they have agreed to pay for the testing; if they decide we will need more testing or additional equipment we will come back; that is just an update; said the microphones were updated in 2014 but they were not tuned; Larick said anyone who puts the microphone up close, it makes a difference to the audience. 2. Liquor Permit - Paceline Partners LLC dba Mod Pizza City of Gahanna Page 6 Committee of the Whole Meeting Minutes March 14, 2016 MR-0010-2016 MOTION RESOLUTION THAT THIS COUNCIL HAS NO OBJECTION TO THE NEW D2 LIQUOR PERMIT FOR PACELINE PARTNERS LLC DBA MOD PIZZA, 333 S HAMILTON ROAD, GAHANNA, OHIO, 43230. Banning said this is a new liquor permit; this is a D2 liquor permit; the Police Department had no objections; Angelou confirmed this was inside. RECOMMENDATION: Consent Agenda 3. Liquor Permit - Ed Davis Enterprises LLC dba Alpine Drive Thru MR-0016-2016 MOTION RESOLUTION THAT THIS COUNCIL HAS NO OBJECTION TO THE STOCK C1, C2, D6 LIQUOR PERMIT FOR ED DAVIS ENTERPRISES, LC DBA ALPINE DRIVE THRU, 210 GRANVILLE STREET, GAHANNA, OHIO 43230. Banning said this is a stockholder change; the Police Department has no objection. RECOMMENDATION: Consent Agenda ADJOURNMENT 7:50 p.m. Kayla Holbrook, Reporting City of Gahanna Page 7