Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Jamie Leeseberg, Chair Karen J. Angelou Brian D. Larick Nancy R. McGregor Brian Metzbower Stephen A. Renner Michael Schnetzer Kimberly Banning, Clerk of Council Monday, February 26, 2018 7:00 PM Council Committee Room CALL TO ORDER Chair Leeseberg called the meeting to order at 7:00 p.m. Present 7 - Brian Metzbower, Nancy R. McGregor, Karen J. Angelou, Stephen A. Renner, Jamie Leeseberg, Michael Schnetzer, and Brian D. Larick UPDATES FROM THE FIRE DEPARTMENTS - Mifflin, Chief Kauser Fire Chief Fred Kauser sent attached report; McGregor asked about the training facility next to fire house; Kauser said needed more parking; footprint would not work; looking to move to a new building to have enough room for now and the future; McGregor asked what community training will be done; Kauser said CPR, First Aid; Larick asked about equipment parked next to fire house on Rocky Fork; Kauser said that is a fire prevention trailer; Larick said gets comments about it being parked; Kauser said will move it. UPDATE FROM THE DIRECTOR OF PUBLIC SAFETY 2018-0041 Committee Reports 2.26.2018 Mark Thomas provided attached report and summarized for the group; Angelou asked if we are doing anything to get out in the community regarding the heroin issue; Thomas said continuing to educate; working with Fire Department; Chief Spence said do a follow-up with each family after those incidents; not taking enforcement action; said have done some smaller groups; doing another coffee session in March; done some City of Gahanna Page 1 Committee of the Whole Meeting Minutes February 26, 2018 work in the schools; Thomas said to touch base on situation with Westerville; said Chief, himself and Mayor reached out; our officers worked 260 hours in Westerville; had 2 of our officers in a car at a time; were appreciative; HB293 - temporary driving privileges; proposed changes coming; cannot drive from 9p-6a; Maria's Message Foundation - goes into high schools to talk about distracted driving; provides driving stimulators; they cost $15K, might be able to get an insurance co. to cover some costs; have one being donated to us; no money out of our pocket; they pay for maintenance, software updates, etc.; have possible ideas for training to come; Larick said New Albany has one as well. UPDATE FROM THE DIRECTOR OF PARKS & RECREATION 2018-0041 Committee Reports 2.26.2018 Barr said provided written report regarding pergolas; had open house enrollment for summer camps this past Saturday; our Recreation Supervisor over camps, Sara Crombie, had her last day this past weekend; took a position with Nationwide Children's Hospital to work in Social Work; looking to fill that right away. ADDED - ITEM FROM THE DIRECTOR OF PARKS & RECREATION ORD-0022-2018 Pool Liner Agreement Barr said received two bids on pool liner project; lowest bid was RenoSystem; $107K; will be bringing that forward next week; can get before 2018 pool season and save $11K; is construction and will not need a 30 day wait period; no emergency or waiver needed; will have second reading March 19. RECOMMENDATION: Consent Agenda. ITEM FROM THE DIRECTOR OF FINANCE ORD-0019-2018 SaaS Agreement with Tyler Technologies Bury said our current accounting system is outdated; there is a lack of customer support; went through extensive project to select a new system; requesting waiver and emergency. RECOMMENDATION: Consent Agenda, Waiver & Emergency. ITEMS FROM THE DIRECTOR OF ENGINEERING City of Gahanna Page 2 Committee of the Whole Meeting Minutes February 26, 2018 MR-0012-2018 Claycraft Road Fiber Network Expansion - Permission to Bid Priestas said continue to evaluate fiber optic network. RECOMMENDATION: Consent Agenda. ORD-0021-2018 Request to Establish a Name for a New Road Priestas said requesting to name Parc Drive; McGregor asked if there was a reason for the name; Priestas said association with Parc Crossing; Renner said lost a large tree to that; could name it after the tree. RECOMMENDATION: Consent Agenda. ITEM FROM THE DIRECTOR OF PUBLIC SERVICE MR-0013-2018 Permission to Bid Road Salt Franey said requesting permission to bid road salt. Franey said update item: found out today that demolition on Hamilton House will begin tomorrow; should not damage any trees; neighbors are aware. RECOMMENDATION: Consent Agenda. ITEMS FROM THE CLERK OF COUNCIL ORD-0020-2018 Final Plat Application for the Crescent at Central Park Section 1; consisting of 21.156+/- acres located North of Tech Center Drive; Parcel ID No. 025-003905; current zoning Select Commercial Planned District (SCPD); Larry Canini, applicant. Jones said this is for 20 acres of property north of Tech Center; purpose is to identify location of roadway; will layout reserve area along creek to ensure it is reserved throughout development; will accommodate lot splits on site; Planning Commission approved Final Plat; Preliminary Plat was approved in Oct. 2017; Schnetzer asked the status of the road; was roughly half a million appropriated; not enough to fund the road; Jones said we anticipated the need; not appropriated; was a future request; is in our TIF account right now; Bury said appropriated a portion of our TIF funds; Jones said developers have standards they had to meet for road funding; took the feedback to the developer; they are still reviewing those terms and conditions; proceeding with their own resources right now to construct the road; Angelou confirmed it is built to public standards; City of Gahanna Page 3 Committee of the Whole Meeting Minutes February 26, 2018 Schnetzer said concern during CNA, public monies would be built to increase value of parcel; benefits development, not the City; community to receive highest and best offer; Jones said they are going forward on their own; we minimized uses if we contributed; they are aware of our standards; Schnetzer confirmed no public money would be spent on this road unless an agreement was brought forward; Jones confirmed. RECOMMENDATION: Consent Agenda. ORD-0018-2018 ORDINANCE ADOPTING A MORATORIUM ON APPLICATIONS FOR, AND THE GRANTING OF BUILDING PERMITS, CERTIFICATES OF OCCUPANCY FOR ANY BUILDING, STRUCTURE, USE OR CHANGE OF USE THAT WOULD ENABLE THE CULTIVATION, PROCESSING, DISTRIBUTION OR SALE OF MEDICAL MARIJUANA FOR A PERIOD NOT TO EXCEED SIX MONTHS. Banning said requested by President Larick for moratorium for applications for 6 months; Leeseberg asked end game; Ewald said Council asked for review period; options are to say no and ban or evaluate; Angelou asked who will be doing the evaluating; said 6 months is not a long time; Ewald said will work with Clerk's office to gather the data; Larick asked how current ORC translates to the City and our zoning districts; if something were to come forward; requested we have this back in 2 committees; Larick said move forward with moratorium, would like to see improved version of map that is more clear. RECOMMENDATION: Consent Agenda. RES-0004-2018 RESOLUTION OF OBJECTION BY THE LEGISLATIVE BODY OF THE CITY OF GAHANNA TO THE PROPOSED DEVELOPMENT OF WENDLER COMMONS, A 62-UNIT WORKFORCE HOUSING DEVELOPMENT ON VACANT LAND ALONG STYGLER ROAD IN COLUMBUS, OHIO. Banning said received notice from Ohio Housing Finance Agency (OHFA); asked Council to weigh in on a project; Council has ability to comment on project because of its proximity to Gahanna; drafted a Resolution of Objection to proposed development; Leeseberg asked if schools knew about this; they were not notified formally; not sure if it is required; shared letter with the School Board President; they do not formally meet until March 15th; Angelou said type of housing is that it has housing credits; impacts to our jurisdiction, not theirs; would appear we need to be very strict on this; Larick said Resolution has some weight to it; Schnetzer asked proximity of this to Columbus and our Police Department, if a call for service came in from there, can you speculate if City of Gahanna Page 4 Committee of the Whole Meeting Minutes February 26, 2018 GPD will respond to that; Spence said we respond more and more as of late; Schnetzer said will be Gahanna Schools; will use Gahanna parks; our multi-family developments in Gahanna have park impact fee; clearly they will use Gahanna's facilities based on proximity; not sure how we can work this into our language; Angelou said our schools need to be adjusting it; this is a tremendous impact to them; Renner said open to schools adding to our Resolution; asked everyone to support this objection Resolution; Larick said is a 45 day window according to the letter; developer would like us to respond to funding agency; Leeseberg asked if Mifflin is aware; Angelou said does not believe; Leeseberg said will be additional calls for Fire Department; Angelou said should be asking for our park impact fee; Larick asked if this is enough; or what can we do to give this enough strength; Schnetzer said sees possible benefit to providing analysis for them; Larick said need to provide reasons for not wanting this; Mayor Kneeland said can work with staff tomorrow on this; Schnetzer said there is the apartment complex north of Morse near CVS; sees kids walking back and forth to use the park off Cherry Bottom; Larick requested a letter with signature lines for each Council member in addition to the Resolution. RECOMMENDATION: Hold in Committee. COMMITTEE REPORTS - no action required. 2018-0041 Committee Reports 2.26.2018 ADJOURNMENT 8:00 p.m. City of Gahanna Page 5