Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Stephen A. Renner, Vice President, Chair Brian Metzbower, President Jamie Leeseberg Karen J. Angelou Brian D. Larick Nancy R. McGregor Michael Schnetzer April Beggerow, CMC, Clerk of Council Monday, October 14, 2019 7:00 PM Council Committee Room A. CALL TO ORDER The Committee of the Whole was called to order at 7:00p.m. by Chair, Vice President of Council Stephen Renner. B. ITEM FROM THE CLERK OF COUNCIL 2019-0140 LIQUOR PERMIT REQUEST: #0004556 1006 & 1008 N. Hamilton Road, AK Nails & Skin, LLC. dba. LA Nails, D2, D3, New Permit. The Clerk of Council presented the Liquor Permit request. No action was taken. C. ITEMS FROM THE DIRECTOR OF PUBLIC SERVICE AND ENGINEERING 2020 Sidewalk Maintenance Program Update Mr. Moorehead gave an update on the sidewalk program and how the program may be structured. He said they set the bar at ADA compliance which is 1 quarter inch vertical separation, 5% running slope, and a 2% cross slope. Anything in excess of that we're going to flag on this inspection, but then measure how far above that threshold it is so that when there is data, there can be a range presented to project some numbers. The 2020 budget contains funds requested for these inspections. Mrs. Angelou asked how many areas do not have sidewalks. Mr. Moorehead said he did not know but they were mostly in old neighborhoods but as streets are repaired consideration can be made to add them. City of Gahanna Page 1 Committee of the Whole Meeting Minutes October 14, 2019 Mr. Larick asked if we can get an understanding of the miles where no sidewalks exist so we can see what we need to appropriate. Mayor Kneeland said that a lot of the areas that don't have sidewalks are where these Detroit streets are going to be rebuilt and as we do them, we typically put sidewalks in. When we inventory, we're going to know where we have sidewalks and where we don't. Mr. Moorehead said that the inventory will be rooted in our GIS system and we're going to create new layers in GIS that will show what we have now, what's in distress, what we can enhance which will go hand in hand with connecting sidewalks. Mr. Leeseberg asked about Morse Road widening and if it's slated for this construction year yet. Mr. Moorehead said he knew they were working on notices to the property owners that work in the right of way was going to commence. Mr. Crawford said they still have to do utility relocation, which will take a handful of months. ORD-0099-2019 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO CONTRACT WITH AMERISCAPE FOR MUNICIPAL LANDSCAPE MAINTENANCE SERVICES. Mr. Crawford presented that Ameriscape came in as the lowest and best bid at an amount of $84,900 per year. Mr. Leeseberg asked how many bids were received. Mr. Crawford replied only one. RECOMMENDATION: Consent Agenda. D. ITEM FROM THE MAYOR RES-0015-2019 A RESOLUTION TO AUTHORIZE THE PAYMENT OF UNUSED VACATION TIME IN EXCESS OF THAT ALLOWED BY ORD-0092-2018 FOR THE INTERIM DIRECTOR OF PUBLIC SERVICE AND ENGINEERING Mayor Kneeland presented on this Resolution. He said that this has been done in years past and that he proposes we pay Mr. Crawford out the vacation he is unable to take. City of Gahanna Page 2 Committee of the Whole Meeting Minutes October 14, 2019 Mrs. Bury said that it is in the Benefits ordinance that Council has to approve the payout and the request had to be made by November 1st. We will know the dollar figure at the end of the year. RECOMMENDATION: Consent Agenda. E. ITEMS FROM THE DIRECTOR OF FINANCE ORD-0100-2019 SUPPLEMENTAL APPROPRIATIONS - TIF FUNDS Mrs. Bury presented her request for appropriation of funds the the various TIF funds (report attached). RECOMMENDATION: Consent Agenda. DISCUSSION Mrs. Angelou asked the Mayor about renaming the dog park after Col. Lynn Vermillion. Mayor Kneeland said that that he was interested in doing so, not renaming the actual Pizzuro Park, but naming the dog park portion after Col. Vermillion. The Mayor was advised that it would take a Resolution to do so. Mrs. Angelou also added that there will be a speaker at the next Council meeting to discuss the Census and she wanted the community to be advised about this speaker because the census means so much to our community. Mayor Kneeland said he was working on a complete count committee and part of their goal is marketing of the census. Committee of the Whole meeting was adjourned at 7:19 p.m. City of Gahanna Page 3